Project management final report

Constructions Of a Building
(Project Management)
SUBMITTED BY :
SANKET SENAPATI 16202284
SAYAN CHAKRABORTY 16202265
SOUMYA RANJAN SARANGI 16202269
SUDEEP RANJAN LENKA 16202274
MBA-II
KIIT SCHOOL OF MANAGEMENT, BHUBANESWAR, ODISHA
(Approved by UGC, AICTE, Govt. of India)
Campus -7, KIIT University, Patia, Bhubaneswar -24.

Purpose of the Project
The purpose of this project was to analyze project in the light of
terms of managing project explained by lectures.
Brief description of project
Odisha Constructions Pvt. Ltd. is a reliable company in house
construction.Whose owner is Mr. Mahimananda Mishra.
Mr. Mishra is a dynamic businessman and a self made
entrepreneur. It has been active in construction project for the
last 20 years. The main aim of this company is to fulfil the needs
of customers and satisfy them by providing the best possible
outcome. We provide a luxurious life to our customer at
reasonable price.
Recently this company signed a contract of construction of house
in Cuttack town with Mr. Manoj. Mr. Deepak Kumar. He floats a
tender about the new house construction with specify the
requirements. And choose the company for this project because
they provide a reliable house at reasonable cost. The duration
decided for this project is one year with basement, ground floor
and first floor. And the cost for this project is 92,22,047.All this
description is written in the contract and both of the parties
signed this agreement.
Initiation of the project
The Initiation Process consists of those processes performed to
define a new project or a new phase of an existing project by
obtaining agreement to start the project or phase. Within the
initiating processes, the initial scope is defined and initial
financial resources are committed. Internal and external
stakeholders who will interact and influence the overall outcome
of the project are identified. Or in simple word we can say that in
this first phase of the project the project charter and the
stakeholders are identified.

Develop Project Charter
Develop Project Charter is the process of developing a document
that formally authorizes a project or a phase and documenting
initial requirements that satisfy the stakeholder’s needs and
expectations. Project charter
The charter contains the brief description of the project. Different
inputs are used to develop project charter and these inputs are;
Inputs
1. Contract:
A contract is a legal agreement between two parties. For our
project a contract is signed between Mr. Manoj and a company’s
CEO Mr. Durga Prasad. In this contract duration, cost plan,
project plan, procurement plan are mentioned.
• Duration
Start date 1st August, 2017
End date 31st July, 2017
• Duration of different processes
Initiation 1st Aug - 31 Aug (1month)
Planning 1st Sept- 31 Oct (2months)
Execution 1st Nov - 25 June (8months)
Monitoring and control M&C for whole execution
Closing 1st July- 31st July (1month)

• Cost Plan
Total Price • 92,22,047
Work Cost
Pluming material
Concrete rods
Paint
Flooring material
Electrical equipment
Glass windows
Wood
Cement
Bricks
Labor
• "Rs7,15,000.00"
• "Rs3,16,000.00"
• "Rs2,40,000.00"
• "Rs1,030,500.00"
• "Rs9,28,895.00"
• "Rs62,500.00"
• "Rs1,096,288.00"
• "Rs10,60,200.00"
• "Rs10,75,500.00"
• "Rs2,310,147.00"
Total Cost
Human
• 88,35,030
• 187,020
Reserve • 2,00,000

• Estimated Budget
In this project keeping all expenses in mind I can say that the
estimated budget require for this project is Rs. 92,22,047
• Procurement plan
All the material mentioned in the cost plan is going to
procure from different suppliers at given cost. And this
material will purchase before 1st December.
2. Enterprise environmental factors:
Environmental factors which may influence this project are
Organization Culture
Work hour
Holidays
Internal factors like labour strike, shortage of material,
unavailability of man power, etc.
External factors like load shedding, public strike against
any event, political factors, inflation etc.
3. Organizational process assets:
OPA provide us a guideline and give us a procedures that how to
work on this construction project. We will follow these procedures
in future for the house construction. Our past history also helps
us to do project in a good way.
Output
Project charter
• Background
There are many construction companies in the state of Odisha,
India but Odisha Constructions made a good name in the
construction industry. This company is well known among people
because it provided the best result to its customers. This
company promise to deliver the result according to customer
want or needs. As the population increases the need for good
living standard also increases. People want different and stylish

house for living so we recently signed a new contract of house
construction in Cuttack Town.
• Description of Project
For this project Mr. Vishnu Nayak selected our company for
construction of his own house. Different terms and conditions
with the time duration of the project are written in the contract.
Triple constraint
The triple constraint consists of time, scope and cost. The
objective of this project is to achieve the triple constraint.
Our 1st focus in this project is to complete the construction
within one year as mentioned in the contract. For this
purpose we construct a table and distribute our project
phases in different months.
Initiation 1st Aug- 31 Aug (1month)
Planning 1nd Sept- 30 Sept (2months)
Execution 1st Nov - 25 June (8months)
Closing 1st July- 31 July (1month)
The 2nd focus is to achieve the target with in given budget
and for this purpose the cost for different material is already
estimated so that we would not exceed from the given
budget. The estimated budget is 92,22,047 and in these
92,22,047 all procurement will done in future for the 1
canal house with basement, ground and 1st floor.
The 3rdimportant factor in this project is scope
identification. Scope of this project is to construct house
with in given time and budget. Scope tells about the
requirement of the project. Like in our project different
dimensions are mention in scope statement for example,

*Blcy- Balcony
Other than this information the time taken to complete
these is also mention in the scope statement. We will try to
not exceed from our scope and finishing the project with in
the time and costing limit.
• Project Team
Project team is also made for this project and these are
1. Project Manager
Mr. Rudra Pratap
2. Team Leader
MrArsalan Ahmed
3. Team Members
Mr. Manoj
Mrs. Sunita Mishra
Miss. Ritu
Mr. Roshan
Mr. Bikash Kumar
Mr. Pratap
4. Assistants
Mr. PriyaRanjan
Mr. Tinku
Mr. TusharRanjan
Number of rooms 8
Number of kitchens 3
Number of bath rooms 5
*Blcy 4
Terrace 1
Garage 2

Stakeholders:
Our main stakeholder is our customer who is Mr. Vishnu Nayak,
then our suppliers. These are the outsider’s stakeholders. With in
the company Project charter has a key stake in this project so
project manager is a stakeholder and the whole Odisha
Constructions Pvt. Ltd..
Identify stakeholders
Identify Stakeholders is the process of identifying all people or
organizations impacted by the project or people who are the stake
in the project is stakeholder.
Inputs
All inputs are discussed above in Develop project charter. And these
are:
• Project charter
• Enterprise environment factors
• Organizational process assets
Tools and Techniques
Different tools and techniques are also used to identify stakeholder
like stakeholder analysis and expert judgement.
• stakeholder analysis
Our key stakeholder include
Mr. Deepak Kumar
Odisha Constructions
Vendors/supplies
• Expert judgement
We are using some experts to analyze stakeholders and these
experts are
Mr. Durga Prasad, Mrs. Jayashree Dash and Mr. Ram Kuma

Output
• Stakeholder management strategy:
Use to increase support of stakeholders by giving them
information about project
Stakeholder Information given to the stakeholders
name
Vishnu Nayak Monthly progress of the project.
Project performance.
Information about the risks involved in project.
MaaTarini
Supplier Monthly progress of the project.
Project performance.
Information about the risks involved in project.
Planning for the project
The Planning consists of those processes performed to establish
the total scope, define and refine the objectives, and develop the
course of action required to attain those objectives. The planning
processes develop the project management plan and the project
documents that will be used to carry out the project.
Planning process group:
Planning process group consist of 20 sub-processes. Starting
from the develop project management plan and end at
procurement.
Develop project plan
Develop Project Management Plan is the process of documenting
the actions necessary to define, prepare, integrate, and
coordinate all subsidiary plans. The project management plan
defines how the project is executed, monitored and controlled,
and closed.
Inputs
All the inputs for the development of project plan are mentioned
above. And the same tool & technique is used for this process
and it is expert judgement mentioned in the initiation phase.

Outputs
• Project management plan
Other then life cycle all these parts of the plan explained later step by step.
• Scope management plan
• Requirements management plan
• Schedule management plan
• Cost management plan
• Quality management plan
• Process improvement plan
• Human resource plan
• Communications management plan
• Risk management plan
• Procurement management plan
PROJECT SCOPE MANAGEMENT PLAN
Collect Requirement
Collect Requirements is the process of defining and documenting
stakeholders’ needs to meet the project objectives.
Input
• Project charter:
Project charter is already described in the document.
• Stakeholder register:
Life cycle
Total duration year1
Start 1st
Aug
End July31
Initiation 1st
Aug- 31 Aug (1month)
Planning 1nd
Sept- 31 Sept(2months)
Execution 1st
Nov- 25 June (8months)
Closing 1st
July- 31 July (1month)

Stakeholder Role Involvement priority impact name
Vishnu Nayak Customer High Main Positive
Supplier/vender Supplier Medium Main Positive
Odisha Contractor High Main Positive
Construction
Rudra Pratap Project Manager Very High Main Very
Positive
• Interview or face to face meeting:
In this project we only conduct the face to face meeting or
interview with our stakeholders to get the information about their
interest in this project.
Output
• Requirement Management Plan:
Stakeholders RequirementsCriteria
Mr. Vishnu Nayak Project to be Customer satisfaction, project
Customer completed on execution with good utilization of
timemonetary and other type of resources in the form
of time and human resource
Odisha Constructions Pvt. Ltd.Satisfy customer --------------
Company by providing good
result
Vendors/suppliers Supply things on -------------time
and get money.
RudraPratap Project to be Success of the project as a whole Project
Manager completed on and project completion on
timetime with the full with excellent utilization of
utilization of resource. Also the end product with
materialand acceptance from the customer human
resource.
Define scope
Define Scope is the process of developing a detailed description of
the project and product.

Inputs:
• Project charter
• OPA’S
Both inputs are described above in detail.
• Expert judgement:
Described above
• Product analysis:
Since the output of the project include the product as deliverable
so the product analysis is compulsory. So we will use work break
down structure.
• Alternative identification:
Identifying alternatives is a technique used to generate different
approaches to execute and perform the work of the project. So we
will use pair with comparison technique if we will go out of the
scope, we will compare our project techniques with the previous
project.
Outputs
• Scope Statement:
The main goal of this project is to construct house with in one
year by analyzing the stakeholders’ needs and interests.
Create WBS
Create WBS is the process of subdividing project deliverables and
project work into smaller, more manageable components. In this
project we will break down the house into many small
components.
Main Deliverable Complete house
Documents/reports About the monthly progress

Inputs:
(Already discussed)
Project scope statement
Requirement document
Organizational process assets
Decomposition:
The tasks and activities are divided in to sub tasks and processes
like divide house into smaller parts.
Outputs
WBS has been made in MS project.
• Scope baseline:
The scope contains the project description, major project
deliverables and acceptance criteria.
• Description:
The duration decided for this project is one year with basement, ground floor and
first floor. And the cost for this project is 92,22,047
. All this description is written in the contract and both of the
parties signed this agreement.
In this part we base line (fix) our project its requirements,
deliverables, and the acceptance criteria.
Main Deliverable Complete house

PROJECT TIME MANAGEMENT PLAN
Define activities
The process of identifying the specific actions to be performed to
produce the project deliverables
Inputs
• Scope baseline:
Description:
The duration decided for this project is one year with basement,
ground floor and first floor. And the cost for this project is
92,22,047. All this description is written in the contract and both
of the parties signed this agreement.
Main Deliverable In this part we base line (fix) our project its requirements,
deliverables, and the acceptance criteria.
• Enterprise environmental factors:
Environmental factors which may influence this project are
Organization Culture
Work hour
Holidays
Internal factors likelabour strike, shortage of material,
unavailability of man power, etc.
Complete house

External factors like load shedding, public strike
against any event, political factors, inflation etc.
• Organizational process assets:
OPA provide us a guideline and give us a procedures that how to
work on this construction project. We will follow these
procedures in future for the house construction. Our past history
also helps us to do project in a good way.
Decomposition, Template and expert judgement is gong to be
used as a tool.
Output
• Activity list:
Proposal writing
Defining team members and group leader.
Gathering required information.
Performing feasibility analysis.
Defining customer requirements.
Develop project charter.
Identifying stakeholders.
Collecting requirements.
Project Costing.
Project Budgeting.
Scheduling.
Project scope management planning.
Project scope statement writing Scope baseline.
Defining accepted work deliverables.
Project risk management planning.
Project communication management planning.

Project quality management planning.
Project procurement management planning.
Whole construction
• Milestone list
Main task is construction of structure.
Mandatory tasks Target date
Approval of Charter 31 Aug 2017
Project plan completion 1st Oct 2017
Approval of project plan 15 Oct 2017
Selection of project team 31 Oct 2017
Execution started 1st Nov 2017
Execution completed 25 June 2017
Closing 31 July 2017
Sequence Activities
Sequence Activities is the process of identifying and
documenting relationships among the project activities.
Inputs
• Activity list
• Milestone list
• Scope statement
• Organizational process assets
These are already described above in define activity process.
• Precedence Diagramming Method
Precedence diagramming method to be used in this project is
GANTT chart. It will contain finish to finish, start to start,
finish to start and start to finish relationship of the activities.
And it is shown in MS project.

Outputs
• Project schedule network diagram
Gantt Diagram and it is on MS project
Estimate Activity Resource
Estimate Activity Resources is the process of estimating the
type and quantities of material, people, equipment, or supplies
required to perform each activity.
Inputs
• Activity list (mentioned above)
• Enterprise Environment factors (mentioned above)
• Organizational process assets (mentioned above)
• Resource calendar (Has been made in Ms Project)
Tools and techniques
• Expert judgement (mentioned above)
• Alternative analysis (mentioned above)
Outputs
• Activity resource requirement plan
Type of resource Requirement
Human resource For all activities human resources are
required to make the project team and utilize
labour for project.
Software resources Software resources are required to make the
design of house.
Organizational process asset Organizational process assets contains
organization’s policies, templates, standards
and help data for the guidance of team
members so that they can perform the project
processes more efficiently and with better
utilization of time and monetary resources.

Transportation resources Transportation is required for delivery of
material.
Materials Different type of material is needed for this
project like cement, steel, sand etc
Equipment Equipments are also required this project.
Resource breakdown
structure
Estimate Activity Duration
Estimate Activity Durations is the process of approximating the
number of work periods needed to complete individual
activities with estimated resource.
Inputs
Inputs have been already described earlier.
• Activity list
• Activity resource requirement
• Project scope statement
• OPA

• Enterprise environment factors
Tool and Technique
The panel of experts include
Mr. Durga Prasad
Dr. Ali Ahsan
Mrs. Jayashree Dash
MrAdilShabir
Dr Ali Ahsan
• Analogous estimation from previous project
Outputs
• Activity Duration Estimate

Activity Duration
Estimate(days)
project initial proposal
writing
2
Defining team members and
group leader.
1
Gathering required
information.
1
Performing feasibility
analysis.
1
Defining customer
requirements.
1
Develop project charter. 2
Identifying stakeholders. 1
Collecting requirements. 1
Project Costing. 2
Project Budgeting. 1

Develop Schedule
Develop Schedule is the process of analyzing activity sequences,
durations, resource requirements, and schedule constraints to
create the project schedule.
Inputs
• Activity list
• Activity resource requirements
• Activity duration estimate
Scheduling. 1
Project scope management
planning.
2
Project scope statement
writing.
1
Making project scope
baseline.
1
Defining accepted work
deliverables.
1
Project risk management
planning.
2
Project communication
management planning.
2
Project quality management
planning.
2
Project procurement
management planning.
2
Whole construction 240

• OPA
• Environment factors
• Resource levelling
• Critical Path method
It is made in MS project.
Output
PROJECT COST MANAGEMENT PLAN
Estimate Cost
Mentioned in MS project also
• Project schedule
Main tasks Deadlines
Foundation 30 Oct
Ground 30 Nov
Basement 30 Dec
Ground floor 25 Jan
1st
floor 25 Feb

Work Cost
Pluming material
Concrete rods
Paint
Flooring material
Electrical equipment
Glass windows
Wood
Cement
Bricks
Labor
• "Rs7,04,000.00"
• "Rs3,16,000.00"
• "Rs2,20,000.00"
• "Rs1,030,500.00"
• "Rs8,28,892.00"
• "Rs55,500.00"
• "Rs1,086,288.00"
• "Rs9,86,200.00"
• "Rs9,73,500.00"
• "Rs2,300,147.00"
Total Cost
Human
• 85,010,27/-
• 1,87,020
Reserve • 2,00,000
Total Price • 88,88,047

PROJECT QUALITY MANAGEMENT PLAN
Plan quality
Inputs
• Scope baseline
Description:
The duration decided for this project is one year with basement,
ground floor and first floor. And the cost for this project is
15,254,350. All this description is written in the contract and
both of the parties signed this agreement.
Main Deliverable
In this part we base line (fix) our project its requirements,
deliverables, and the acceptance criteria
• Stakeholder register
Vishnu Nayak Customer High Main Positive
Supplier/vendor Supplier Medium Main Positive
Odisha Contractor High Main Positive
Construction
RudraPratap Project Manager Very High Main Very
Positive
Stakeholder
name
Role Involvement priority impact
Complete house

• Cost Performance baseline
The cost performance is an authorized time phased budget at
completion used to measure, monitor and overall cost
performance on project.
• Schedule Baseline
This is the accepted schedule performance measures including
start and finish dates. Tools and Techniques
• Cost benefit analysis
The benefit of meeting quality requirements can include less
rework, higher productivity, lower cost and increased stakeholder
satisfaction.
Outputs
The quality management plan describes how the project
management team will implement the performing organization’s
quality policy.
Quality Role: Responsibilities
1. Project Cost Efficiency.
2. Procure good quality material.
3. Manage quality of material
4. Project schedule.
5. Product overall working.
6. Allocation of resources at
time
PerformQuality approach
1. Finance Department, Quality
Department, Project Manager,
Project Team.
2. Project manager
3. Project Team.
4. Project Manager, Quality
Department.
5. Project Manager, Project Team.
6. project manager

Planning quality and performing quality control will be used to
analysis the work of the management processes continuously,
and the product related processes to alleviate negative impacts
and check the cost and schedule variances. The reports will also
make and these reports will show the project’s performance and
quality standard.
Quality control approach
Weekly cost performance reports will be issued and help will be
sought from Finance department to reduce costs on project.
Inspection, Control Charts and Scatter plot will be made to
analyze project, team members and schedule performance.
Quality improvement approach
To improve the quality of the project’s processes many steps will
be used like:
• Weekly meeting will be called between the project manager and
project team so that difficulties which might be affect the
project will be removed.
• Reports on cost performance will be issued weekly to analyse
the cost against quality.
• Control Charts and Scatter plot will be made to analyze
project, team members and schedule performance.
PROJECT HUMAN RESOURCE MANAGEMENT
PLAN
• Develop Human Resource Plan
Project Human Resource Management includes the processes
that organize, manage, and lead the project team.

Inputs
• Activity resource requirements
The resources will be provided according to the need. And the
resource requirement documentation for each activity will
include the estimated resources for each activity.
• OPA
• Enterprise environmental factors
Tools and techniques
• Networking
Networking is the formal and informal interaction with others
in an organization, industry, or professional environment.
For this project we will call the meetings weekly with the
project manager and with company CEO monthly.
• Organizational theory
Organizational theory will provide us information regarding the
way in which people, teams, and organizational units behave.
PROJECT RISK MANAGEMENT PLAN
Plan Risk Management
The processes of defining how to conduct risk management
activities for a project are described in Risk management plan.
Inputs
• Cost management plan

• Communication plan/ scheduling plan
Stakeholders Communication Medium
Schedule
Deepak Kumar Monthly Face to face/Email
Suppliers Monthly Face to face
Odisha Constructions Pvt. Ltd. Weekly with the Face to
face/ Project Manager Presentations
RudraPratap Weekly Face to face/ Email/
Presentations
• Planning meeting and analysis
Attendees at these meetings include project manager,
project team members and stakeholders. 1. Risk
management cost
2. Risk management schedule activity
Outputs
• Risk management plan
Methodology:
In case of any risk we will be called on meetings between the
project manager and project team. First of all we analyze the
impact of rick on project, and then decide what method is the
best to cater the risk.
Approaches:
High-level plans for conducting the risk management activities
will be defined in meetings. Risk management cost elements
and schedule activities will be developed. Risk contingency
reserve application approaches may be established or
reviewed. Risk management responsibilities will be assigned.
General organizational templates for risk categories and
definitions of terms such as levels of risk, probability by type of
risk, impact by type of objectives, and the probability and
impact matrix will be tailored to the specific project.

Roles and responsibilities:
All the project team will be responsible for risk handling. Every
group member can play the role of identifying risks, but it is
the responsibility of the project manager to focus on the main
risks which might occur a big problem for the project. The
formal document will be prepared by the project manager after
consulting with team members and after identification of the
risks. And this document will be forwarded to the CEO so that
he would also know about the risks. If risks will not be
handled by the project manager then it will be the
responsibility of CEO to solve these risks.
Timings:
In this project we will perform risk management whenever risk
occurs.
Identify risks
Identify Risks is the process of determining which risks may
affect the project and documenting their characteristics.
Inputs
• Risk management plan Methodology:
In case of any risk we will be called on meetings between the
project manager and project team. First of all we analyze the
impact of rick on project. and then decide what method is best
for cater the risk.
Approaches:
High-level plans for conducting the risk management activities
will be defined in meetings. Risk management cost elements
and schedule activities will be developed. Risk contingency
reserve application approaches may be established or
reviewed. Risk management responsibilities will be assigned.
General organizational templates for risk categories and
definitions of terms such as levels of risk, probability by type of

risk, impact by type of objectives, and the probability and
impact matrix will be tailored to the specific project.
Roles and responsibilities:
All the project team will be responsible for risk handling. Every
group member can play the role of identifying risks, but it is
the responsibility of the project manager to focus on the main
risks which might occur a big problem for the project. The
formal document will be prepared by the project manager after
consulting with team members and after identification of the
risks. And this document will be forwarded to the CEO so that
he would also know about the risks. If risks will not be
handled by the project manager then it will be the
responsibility of CEO to solve these risks.
Timings:
In this project we will perform risk management whenever risk
occurs.
• Activity cost estimate
• Scope baseline
• Stakeholder register
• Cost management Plan
• Project document
• OPA
• Environmental factors
• Swot analysis
We will use swot analysis to see the different aspect of project.
• Checklist analysis
We will use checklist analysis to see either we are going right or
wrong.
Outputs
• Risk register

The risk register contains information on threats and
opportunities that may impact the project.
• List of identified risks:
Risk Statement Impact Proba Risk Response
bility
Material Required material Cost, 20% Backup supplier has
Quality does not match the Scope been identified
quality needed
Availability Material, does not Time 10% Reserve extra
available at required Scope material to handle
time this risk
Inflation Increase in the price Cost 30% Reserve some extra
of materials Time money for this risk
management
Labour strike Labour strike due to Time, 10% Give good pay and any
problem Scope benefits so that this
risk can be manage
Natural Earth quake, flood Cost, 2% Start the project
disaster etc Scope, again
Time
PROJECT PROCUREMENT MANAGEMENT PLAN
Plan procurements
Plan procurement contains the process of documenting project
purchasing decisions, specifying the approach, and identifying
potential sellers.
Inputs
• Scope baseline
• Requirement documentation
• Risk register
• Project schedule
• Activity cost estimate

• Cost performance baseline
• Enterprise environmental factor
• OPA’s
These all inputs have been described earlier in different project
documents
The panel for the selection of procurement consist of following
members
Mr. Durga Prasad
Dr. Ali Ahsan
Mrs. Jayashree Dash
Outputs:
• Procurement management Plan:
This procurement plan sets the procurement frame work for this
project. It will serve as the guideline for managing procurement
throughout the life of the project and will be updated when
required.
The procurement plan of the project is given below:
Procurement Process:
The whole procurement process is under the authority of the
Project manager and also he has the responsibility for the sales
and the material selection.
Make or buy decisions:
We are outsourcing some of the project materials and also this
step is important in because the decision for buying or not
buying is totally based upon the fact that the project manager
give the green signal to the supplier. Then the process of the
procurement is started.

Project management final report

Recommended

Recommended

More Related Content

What's hot

What's hot (20)

Similar to Project management final report

Similar to Project management final report (20)

More from SANKET SENAPATI

More from SANKET SENAPATI (14)

Recently uploaded

Recently uploaded (20)

Project management final report