Basic introduction about project management and project life cycle

1. “Project management”
By: Alka R. Pandya

2. Concept of a Project
◦ A project is initiated to achieve a mission whatever the mission may be.
◦ A project is completed as soon as the mission is complete.
◦ A project has something to do with the goings-on in between , to deserve a common
name to be termed as a project.
◦ A project is a one-shot , time limited, goal directed , major undertaking , requiring the
commitment of varied skills and resources.
◦ A project is a combination of human and non-human resources pooled together in a
temporary organisation to achieve a specific purpose.
◦ Examples of projects: Cement project, power projects, refinery projects etc.

3. What is a Project?
◦ The Project is a temporary endeavour undertaken to produce a unique product or service
◦ Temporary – Definitive beginning and end
◦ Unique- New undertaking, unfamiliar ground
Temporary
Characteristics of a
project
Unique

5. Characteristics of a Project
◦ The special features of a project that would differentiate it from any other on going
activity , say production can be summarised as shown in the chart shown in the
upcoming slide.

6. Objectives
Life Span
Single Entity
Team Work Life Cycle
Uniqueness
Change
Successive
Principle
Made to Order
Unity in
Diversity
High Level of
Sub-
contracting
Risk and
Uncertainty

7. Project Family Tree
◦ A Project normally originates from a plan-national plan or corporate plan.
◦ In the normal scheme of things the family tree for a project would be as shown in the chart.

8. Plan
Programme
Project
Work package
Task
Activity

9. Categories of Project
◦ Much of what the project will comprise and consequently its management will depend
on the category it belongs to.
◦ The location, type, technology, size, scope and speed are normally the factors which
determine the effort needed in executing a project.
◦ The hagiarchy shows the various categories into which industrial projects may be
fitted.

11. What is Project Management ?
◦ Project Management is the application of skills, knowledge, tools and techniques to meet the needs and
expectations of stakeholders for a project.
◦ The purpose of project management is prediction and prevention , NOT recognition and reaction

12. Key Areas of Project
Management
◦ Scope Management
◦ Issue Management
◦ Cost Management
◦ Quality Management
◦ Communications Management
◦ Risk Management
◦ Change Control Management

13. Triple Constraint Scope
Time
Cost
Quality
Scope

14. Project Life Cycle Phases
By and large all projects have to pass through following phases:
1. Conception phase
2. Definition phase
3. Planning and organizing phase
4. Implementation phase
5. Project clean up phase
While ideally these phases should follow one another in sequence, this rarely happens
in real life.

15. Project
Life
Cycle
Phases
Conception
phase
Definition
phase
Planning
and
organizing
phase
Implemen
tation
phase
Project
clean-up
phase

16. Conception Phase
◦ This is the phase during which the project idea germinates.
◦ The idea may first come to the mind while when is seriously trying to overcome
certain problems.

17. Definition Phase
◦ This phase will develop the idea generated during conception phase and produce a
document describing the project in sufficient details covering all aspects necessary for
the customer and /or financial institutions to make up their minds on the project idea.
( to be continued..)

18. ◦ The areas to be examined during this phase say for a cement plant may be as follows:
1. Raw materials
2. Plant size/ capacity
3. Location and site
4. Technology/ process selection
5. Project layout
6. Plant and machinery
7. Electrical and instrumentation works
8. Civil engineering works
9. Utilities-: fuel , power and water
10. Manpower and organizational pattern
11. Financial analysis
12. Implementation schedule

19. Planning and Organising Phase
◦ By and large organisations during this phase deal with the following and in most cases take necessary
action for realisation of the same.
1. Project infrastructure and enabling services
2. System design and basic engineering package
3. Organisation and manpower
4. Schedules and budgets
5. Licensing and governmental clearances
6. Finance
7. Systems and procedure
8. Identification of project manager
9. Design basis , general conditions for purchase and contracts.
10. Site preparation and investigations
11. Construction resource and materials
12. Work packaging

20. Implementation phase
◦ This is a period of hectic activity for the project.
◦ It is during this period that something starts growing in the field and people for the
first time can see the project.
◦ All techniques of the project management therefore applied to this area essentially.
◦ Because of its peculiarities this phase has a high need of coordination and control.
◦ The chart in the next slide shows the extent of fast tracking in this phase of project.

21. Detailed engineering
Ordering
Delivery
Construction and Erection
Start-up

22. Project Clean-up Phase
◦ This is a transition phase in which the hardware built with the active involvement of various
agencies is physically handed over for production to a different agency who was not so
involved earlier.
◦ The most important issue during this phase is planning of staff and workers involved in
execution of the project.

23. Project Life Cycle Curve
◦ The project life cycle phases form an interesting pattern indicative of growth, maturity, and
decay almost similar to the human life.
◦ The figure in the upcoming slide shows the typical project life cycle curve.
◦ It can be seen from the curve that the effort build-up in a project is very slow but the effort
withdrawal is very sharp.
◦ This parabolic pattern of growth , maturity, and decay manifests itself in all phases of the
project life.

25. Project Management Concepts

26. ◦ Success of a project means:
1. It must get completed.
2. It must be completed within the budget.
3. It must get completed within the allocated time.
4. It must perform to satisfaction.

27. ◦ What makes project management different is its approach to task which besides its
specification is fully bound by time, cost, and performance targets.
◦ Defining what is to be done , maintaining its integrity , and ensuring that it is done and
performed as desired , within time and cost budgets fixed for it through a modular
work approach using organisational and extra-organisational resources is what project
management has to achieve.

28. Tools and techniques for project management

29.  Project selection techniques:
 cost benefit analysis and
 Risk and sensitivity analysis
 Project execution planning techniques:
Work Breakdown Structure (WBS)
Project Execution Plan (PEP)
Project responsibility matrix and
Project management manual
Project monitoring and processing techniques:
Progress measurement technique (PROMPT)
Performance monitoring technique (PERMIT)
Updating, reviewing and reporting technique (URT)

30. Project scheduling and coordinating techniques:
Bar charts
Life cycle curves
Line of Balance (LOB)
Networking techniques ( PERT/CPM)
 Project cost and productivity control techniques:
 Productivity budgeting techniques
Value engineering (VE) and
COST/WBS
 Project communication and clean-up techniques:
 Control room
Computerised information systems

31. Thank you..!!!