1. Ruth E. Mercado
r_mercado@me.com 323.517.6212 Los Angeles, CA 90041
Administrative Assistant
A British-educated U.S. citizen with excellent communication skills, I take on the necessary operational duties so
that others can further the scope of the business: with superb writing ability (grammar and editing), I am self-motivated,
with exacting standards.
PRODUCER-WRITERS GUILD OF AMERICA PENSION PLAN &
WRITERS’ INDUSTRY HEALTH FUND Burbank, CA 01/2010 – 05/2014
This organization (the Trust) administers health and pension benefits for eligible writers, funded by employers in the motion picture and
television industry, under the WGA collective bargaining agreements.
Board Liaison and Facilities Lead
· Acted as intermediary between Board of Trustees, actuarial and legal consultants: organized 20+ committee and
board meetings per annum; compiled and disseminated meeting materials; and took minutes at each meeting.
· Coordinator for all facilities for the Trust’s fully-owned office building: aided manager in reviewing maintenance
agreements and negotiated contracts; liaised with off-site property managers for trouble-shooting plumbing, HVAC,
electrical, landscaping, security, etc.; and organized office moves, space-build-outs, etc.
· Lead on Safety Committee, including ergonomic issues, ensuring overall safety planning and compliance (training,
fire drills, updates of equipment).
· Other administrative functions included handling insurance renewals, dealing with Workers’ Comp, and HR
paperwork compliance; and editor and writer of monthly staff newsletter and other communication vehicles.
ENTERTAINMENT INDUSTRY FOUNDATION Los Angeles, CA 06/2008 – 01/2009
A charitable organization of the entertainment industry, harnessing the collective power of the entire industry to raise awareness and
funds for critical health, educational and social issues in order to make a positive impact in the community and throughout the nation.
Executive Assistant to President and Chief Executive Officer
· Handled all scheduling and extensive travel arrangements;
· Liaison with board members and executive leadership committee of Stand Up To Cancer; and
· Maintained extensive call sheet and action update list.
FREELANCE New York, NY 04/2007 – 01/2008
· Wrote short stories, articles and novels; edited others’ work
· Wrote marketing and advertising copy for Internet, television and print media
· Small business process management projects
FAITH POPCORN’S BRAINRESERVE New York, NY 09/2006 – 03/2007
A marketing consulting firm founded by Faith Popcorn, futurist and author.
Executive Assistant to Chief Financial Officer, Director of Human Resources
· Mirrored CFO’s email in its entirety, handling approximately 400 emails a day and reducing them to a two-to-three
page report. CFO would then give direction based on report, although most were FYI notices.
· Full and unlimited access to all personnel and confidential information
· Some Peachtree operations and all Petty Cash responsibility
CIT COMMERCIAL FINANCE New York, NY 08/2003 – 09/2006
A Fortune 500 company, CIT provides commercial financing, lending, leasing and advisory services to small- and middle-market
businesses and the transportation sector. It operates its commercial businesses under North American Commercial Finance and
Transportation & International Finance.
E/A to President of Aerospace; promoted to E/A to Chief Administrative Officer
Provided comprehensive C-level executive support for the President of Aerospace, including overseeing the
department’s office relocation. Promoted to work for the CAO.
· Produced the Vice Chair’s 15+ town hall meetings and skip-level lunches globally per year, and off-site meetings for
Vice Chair’s 20 C-level direct reports, from budget, to site recommendations, to travel logistics;
· Screened and directed a high volume of telephone calls;
· Interfaced with department executives, senior management and high profile clients;
· Prepared, edited and distributed correspondence, spreadsheets, presentations, and memos;
· Made extensive domestic and international travel arrangements/hotel accommodations;
· Processed travel and entertainment expense reimbursements;
· Performed office move coordinator function; and
2. · Maintained and updated extensive filing/contact management database.
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3. Ruth E. Mercado r_mercado@me.com 323.517.6212 Los Angeles, CA 90041
WERT & CO. New York, NY 12/2000 – 09/2003
A search agency for creative personnel.
Administrative Assistant
· Provided administrative assistance for the two Partners and research for associates
· Maintained upkeep of multiple customized FileMaker Pro databases
· Extensive internet research
· Set up accounting and contract tracking system
UNIVERSAL STUDIOS CONSUMER PRODUCTS GROUP Universal City, CA 09/1996 – 04/1998
The licensing arm of this entertainment giant oversaw products such as home goods to toys to collectibles and clothing based on its
diverse properties, including films such as Jaws, E.T., the Jurassic Park series, and Back to the Future; Hitchcock and classic monster
movies; costumes by Edith Head; children’s programming such as Rocky & Bullwinkle and Land of the Lost.
Manager of Creative Services, Consumer Products
· Set up and managed art library of digital, photographic and graphics materials, distributing materials to licensees
· Identified and sourced creative materials entertainment properties
· Developed computer-tracking system for all licensees, properties and materials
ACI Los Angeles, CA 10/1993 –
08/1996
An international entertainment company formed in 1989 by eight major TV film producers, offering first-run movie packages for
syndication. Purchased by Pearson PLC in 1994.
Manager of Marketing and Station Relations
· Project-managed company’s participation in trade shows, competitions and festival entries
· Prepared budgets, costing exercises and tracked spend for marketing activity
· Performed all station relation duties (overseeing promotion kit collation; fulfilling individual stations’ requests)
COACH New York, NY 06/1990 – 09/1993
Manufacturer and distributor of premium bags and accessories, this company was so small in the early 1990s that it had a family feel to
it.
Executive Assistant to SVP, International, then Publicity Coordinator
· Wrote and edited correspondence and publicity stories
· Liaised with Coach stores internationally and with Japanese partner, Mitsukoshi
· Arranged Mitsukoshi entertainment and dinners
· Extensive travel itineraries and expense reports
EDUCATION
British education through equivalent of American B.A.
TECHNICAL SKILLS
PC and Mac Word Excel Outlook Access PowerPoint FileMaker Pro QuickBooks Typing 80
wpm
OTHER
Dual Citizenship: British and American
Married, no children
