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Resume Carolyn 2015

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Resume Carolyn 2015

  1. 1. Carolyn R. Comer 3508 Station Drive Matteson, IL 60443 (708) 481-4751 Professional Summary Administrative Assistant with 19 years’ experience, progressing to Executive Assistant with16 years’ experience assisting senior leaders, their direct managers and staff. Proficient at anticipating, prioritizing, and handling support staff functions. Service-oriented “can do” attitude with excellent interpersonal, communication, travel and event planning skills. Commitment to maintaining confidentiality, quality and customer service. Adept at problem solving and exercising good judgment with minimal supervision. Strong proofreading and writing abilities with attention to detail, grammar and context. Seeking a position that maximizes this expertise in an environment that offers consistent work / life balance. Wm. Wrigley Jr. Company (a subsidiary of M ars, Inc.) July 1999 – November 2015 Executive Assistant  Provided management support to the Global Procurement SVP / VP, direct reports and teams; represented the executive to others by working as communication channel for the organization.  Comprehended the Executive’s work process in order to anticipate business needs, manage day-to-day administrative decisions, proactively solve problems, and prioritize workload consistent with expectations with minimal or no direction.  Provided high-level customer service to internal / external clients, vendors & associates, global and local; proactively responded to customers’ and associates’ needs.  Maintained calendars for SVP / VP, direct reports and their teams, to schedule Executive Leadership and functional team meetings; monitored and resolved conflicts for effective time management.  Provided supplemental support to the Executive Leadership Team and other executives as requested and backup support for other EAs for special meetings and projects when available.  Coordinated travel / logistics for Executives, 70% international, and their direct reports, including managing complex itineraries, acquiring international travel documents, flights, hotel, ground transfers, and dinner meetings, locally and abroad (with consistent cost savings on first-class airfares).  Supported visiting regional associates and customers for travel and logistics.  Coordinated local events and conferences.  Extended ad-hoc support to functional teams.  Created SAP ingredient contracts and purchase requisitions for POs.  Screened and redirected numerous Procurement cold calls.  Replenished office supplies. Achievements Successfully negotiated a waiver of corporate card late fees for the Executive Leadership Team that originated due to changes in expense procedures. This resulted in a cost savings of several hundred dollars for each Executive. Consistently found cost savings for vendors servicing our offsite meetings. For example, eliminated the $2,400 cost for A / V services in Toronto by partnering the vendor with our IT technician; saved $500+ by sourcing print reproductions in Toronto to avoid shipping costs and an additional $300 by locally sourcing meeting supplies. Realized a $500 cost savings to the Procurement budget by recreating PowerPoint slides for VP, thereby avoiding the cost of acquiring originals from the Ad Company. Urban Ministries, Inc. July 1998 – Dec. 2003 Freelance writer, copy editor, proofreader  Copy edited and proofread Christian teaching materials  Contributing writer to J.A.M. Sunday School publication
  2. 2. Carolyn R. Comer Page 2 Amoco Corporation – Administrative Assistant May 1986 – March 1999 Administrative Assistant In the Public & Government Affairs Department (P&GA), supported the Manager, Corporate Communications; Director, Emergency Response & Media Training; and Executive Speech Writer. Provided backup support to the Media Relations Assistant. Media Training/Crisis Management  Recruited participants & scheduled local and regional media training classes  Prepared & distributed class materials  Prepared graphic presentations  Processed client billing  Monitored and processed invoices for consultants, vendors & contractors  Monitored program budget  Distributed crisis management materials  Scheduled staff and consultant travel Corporate Communications  Coordinated on- / off-site management meetings/conference calls  Scheduled appointments  Arranged travel  Distributed monthly budget report  Received & transcribed dictation  Composed letters, memos, email, and acted as informational contact for outside customer and shareholder inquiries  Edited, formatted and proofread correspondence and presentations for media relations staff  Ordered supplies, maintained files, prepared electronic forms.  Input employee exception reporting (timesheets)  Event planning: scouted locations for meetings & parties; contracted with hotels, caterers, decorators and entertainment Executive Speech Consultant  Prepared all speeches for CEO and other executives  Maintained monthly speech calendar  Produced annual report letter and annual meeting speeches  Handled special short- / long-term projects as necessary Media Relations - (In the absence of Media Asst.)  Formatted and transmitted news releases  Handled heavy volume media calls  Distributed mail Technology: Skilled in Word, PowerPoint, Excel, Outlook, Concur Expense/Travel, SAP, SharePoint, Adobe Acrobat, Scala Content Manager Education Prairie State College – Completed 52 hrs Jan. 1992 - Sept. 1997 Chicago College of Commerce –2 yrs of Court Stenography Jan. 1978 – June 1980
  3. 3. Carolyn R. Comer Page 3 Volunteerism Homeowners’ Association President August 2012 - Present Lead the Board of Managers to maintain all common areas of the property; secure and work with vendors who service the property; keep general property insurances updated; coordinate upkeep, repair/replace landscaping and snow removal; assist senior residents; create and distribute communications to keep residents up to date with rules, regulations, and safety; and ensure they maintain appropriate personal property insurance. Successfully guided the association in property tax appeals to reduce over- assessed valuations, thereby lowering property taxes by $2,000+ per resident. Personnel Committee Member January 2010 – Present Work with Committee Chairman to interview and hire church employees; administrative assistants, musicians, custodians. Personally drafted music staff contracts. Church Trustee Board Member January 2009 – Present Oversee building operations and custodial performance; secure vendors to repair, upgrade, and maintain the entire church and parsonage for the benefit of the congregation, the pastor and his family. We are currently leading the effort to expand and retrofit the church building to become Handicap Accessible according to ADA standards. Children’s Choir Director September 1997 – Present Teach worship music to children ages 6 through 12. Responsible for selecting and teaching music that is age appropriate, reflects our biblical beliefs and supplements the teaching received in Children's Church. REFERENCES Patrick Mitchell Chief Procurement Officer, Commercial @ Mars Transversal Team Mars, Inc. (630) 400-2119 Steven Brunner Chief Procurement Officer, Commercial @ Mars Transversal Team Mars, Inc (312) 961-3492 Formerly Vice President Commercial Wm. Wrigley Jr. Company James Dubina Commercial Innovation Director Wm. Wrigley Jr. Company (312) 560-1554 John Buckley Sr. Director, Center of Commercial Excellence Wm. Wrigley Jr. Company (630) 605-8802