Organizers, doctors, and volunteers from medical missions will share their experiences from the last 20 years, including challenges in treatment, language barriers, and availability of resources. Learn how to overcome these obstacles, and be inspired by the impact of these missions.

1. VTT Medical Mission
All that you need to know
Planning A Medical Mission
PDG Madhukar Malhotra | 4th June 2019
ROTARY DISTRICT 3080 , INDIA
BREAKOUT SESSION

2. Host District
Essentials

3. The form is available for filling out
and agreeing to partner in this Program.
VTTTraining of local Doctors and
Para-Medics is another
essential aspect of this
program.
• Identify the District overseas you
wish to pair with.
• DG to send out a request with an
Expression of Interest and
commitment of allocation of DDF for
the medical mission.

4. Community Need Assessment Form
may be downloaded from the rotary.org
needASSESSMENT
Conduct Community Need
Assessment Survey
• Clearly identify medical needs of the
community that need to be served.
• Short-list local Hospital / Health
authorities as Partners

5. WORK OUT DETAILS WITH LOCAL
PARTNER HOSPITAL
INVENTORY OF
facilities
Local Facilities
• Prepare inventory of available
facilities in the Hospital, like OTs,
Equipment, Instruments and supplies
• Available arrangements for
transportation, stay of the visiting
team of doctors etc.

6. PREPARE A DAILY SCHEDULE FOR VISITING
VTT TEAM INCL. FOR OPDs, SURGERIES, TRAINING.
Form Your Core
team
Local Coordination Team
• Identify team of your doctors and para-
medics who would undergo training and
participate in the medical mission
• Make arrangements for the visit of
Indian team coordinator for
reconnaissance visit.

7. ALL CLEARANCES AND PERMISSIONS SHOULD BE
OBTAINED PRIOR TO THE VISIT OF THE TEAM.
Get Cracking
• Appoint your Contact Person for
coordination with the visiting VTT
team as well as with local authorities
for taking necessary clearances and
permissions
HOST
CONTACT

8. Visiting Team
Essentials

9. PREPARE CHECKLIST OF MEDICAL EQUIPMENT,
SUPPLIES TOBE TAKEN ALONG.
Need Assessment
• Appoint Mission Coordinator
• Closely examine the Need
Assessment form received
from Host to identify medical
specialists needed to be part
of the medical team.

10. PREPARE CHECKLIST OF MEDICAL EQUIPMENT,
SUPPLIES TOBE TAKEN ALONG.
Hospital Facilities
• Prepare Inventory of
• Medical Equipment needed
• Instruments
• Consummables and
other supplies

11. ALL VENDOR QUOTES SHOULD BE OBTAINED &
UPLOADED WITH THE GRANT APPLICATION
Budget
• Prepare Budget of
• Medical Supplies
• Travel Costs
• Boarding/Lodging/Hospitality
• Incidentals
• Contingency

12. Funding Plan
• Prepare Sources for Funding
• DDF from Host District
• DDF from Partners
• DDF from other Districts
• TRF Global Grant funding

13. ALL CREDENTIALS OF DOCTORS SHOULD BE
SENT TO HOST DISTRICT FOR REGISTRATION WITH
LOCAL AUTHORITIES
The Team
• Select the Team of Doctors
• Curriculum Vitae
• Copies of medical degrees
• Registration with
Medical Council of India
• Photographs

14. Sustainability
is the key to the
success of this
program

15. Questions?

16. For further information
Rtn. Rajendra K. Saboo
Past Rotary International President
rksaboo@kddl.com
Rtn. Madhukar Malhotra
Past District Governor
District 3080 . India
dg1011rotary3080@hotmail.com
Rtn. Dr Bharat Ramchandra
Past District Governor
District 32500 . India
bharatjsr3250@gmail.com