This document outlines the planning and execution of tasks for a medical mission trip to Lagos, Nigeria from May 4-14, 2014. It details major milestones and responsibilities for the trip such as obtaining visas, ordering supplies, finalizing the volunteer application process, and coordinating transportation and accommodations in Lagos. Key dates are established for tasks like securing medications, completing the budget, and confirming medical professionals traveling. Project leaders and their roles are identified.

1. Planning and Executing Task List
For Medical Mission Trip to Lagos Nigeria
Top Priorities-3.11.14
Order Visa
Order Medication and Supplies
Provide direct information to volunteers
Project: Spring 2014 Medical Mission Trip to Lagos Nigeria
Anticipated Dates of Travel: 5/4/14 – 5/14/14
USA Major Milestones:
 Overall project plan
 Flight Payment plan- 2/14
 Volunteer application and first deposit due date-2/21
 Volunteer payment plan schedule-established
 Decide impact and target outreach (estimate/number of patients per day)-200 patients per day
 Secure Meds/medical supplies (amount to order will be based on expected number of patients-2/28
 Finalize budget/list of supplies- 3/1
 Request Visa- 2/26
 Recruitment- 2/17
 Orientation- 3/20
 Fundraiser-
 Media/PR-
 Confirm number of medical professionals traveling-
 Create clinic floor plan traffic control flowchart-
Lagos Milestones:
 All in-country partners/sponsors confirmed-
 Itinerary confirmed-
 Transportation confirm-
 Host Families Screened and confirmed- 3/1
 Tourism scheduled-
 Supply list-
Dates of Major Milestones Completion:
• We need to have a deadline established for each milestone as to not fall behind on our schedule
Upcoming meetings/expected outcome
• Weekly team meeting
Project Team- Role/Major Deliverables
• Dr. Olujoke Jones - Project Owner/President of LOL
◦ Oversee all operations, drug order follow-up
• Johnnie Jones – VP of LOL
◦ Sponsor letter, mission trip volunteer insurance
• Tunde - Redeemed Church contact
◦ Overall Lagos ground Coordinator
◦ https://trccg.org/rccg/

2. • Fumbi Chima-Board Member of LOL;
◦ plan fundraiser
• Jeff Osuji/Angel Griffin –Project Manager
◦ volunteer liaison, trip itinerary writer and complete any project tasks as needed
• Dr. Ewa
◦ Work with embassy to obtain our visas
• Jeanie-nurse – nurse in Arkansas,
◦ drug order fulfillment
• Busola Jegede - founder of Daughters of Destiny
◦ http://www.daughtersofdestiny-ng.org/dod-team/
Pre-planning
• We have an in country sponsor- a partner within the country that knows the needs of the patient population.
o Housing, food, water, transportation for us when we arrive
o Safety- will our sponsor help us make arrangements for police escorts and security?
o What is our reach or our anticipated impact? This will help us with drug order
• Will we have staff/team in host country when we arrive...
• How many volunteers do we feel is ideal...
Logistics: Making it Happen
Budget
• Total estimated cost of mission trip related costs
Recruitment
• Finalizing application packet which will include:
• Info on LOL and overview of the mission trip
• deposit requirement, payment schedule
• Volunteer Application
• Participation Waivers
• Health Statements
• Trip Policies
• Passports
• Visas (if necessary)
• Medical License
• Copies of Diplomas
• CV
• Evaluations
Orientation
• Create an orientation packet
• Make sure students, physicians, volunteers have all pertinent documentation: passport, immunization records,
medical licensing from physicians and nurses
•
Sponsorship/Fundraiser

3. • Create donor/ sponsorship letter
Gather Medication and Supplies
• See list of medications and supplies have drugs been ordered yet?
• Develop a clear plan acquiring the medications we need. How much of what do we need?
• 4 medication clearinghouse
◦ http://www.cmmb.org/medical-supplies-mission-trips
◦ http://www.kingswaycharities.org/
◦ http://medshare.org/services/medical-mission-teams
◦ http://www.map.org/
Medicationss that we plan to bring:
• anti-malarial medication
• anti-parasitic infection meds
• NSAIDS
• Will we bring nutritional or fortifying products and supplements for people and kids?
• Also will be care packages/toiletries or children's books?
Travel Preparation
Is there a date that we need all participants confirmed and deposits collected to secure spots...and is there an ideal
time-frame/date to purchase flight? ASAP
Media/PR
• BlackDoctor.org