DepEd RO6 SIP Day 2 2022 v.1.pptx

This document is developed for the exclusive use of the Department of Education Regional Office VI 2022 SIP Strategic Planning Process Copyright 2022
… where every child is a Champion
This document is developed for the exclusive use of the Department of Education Regional Office VI
2022 SIP Strategic Planning Process Copyright 2022
Capacity Building on
Developing the School
Improvement Plan (SIP)
Topic: SWOT Analysis
DAY 2

…where every child is a
2
Target Objectives and Outputs
To understand the fundamental components and
steps of Strategic Planning
To emphasize critical points under each
component
To introduce the application of Strategic
Planning components to the SIP
• Strategic Objectives
• SWOT with
Actionable Strategies
• Organizational Risks
• Implementation Plan
• MEA
• Draft SIP

3

4
Workshop 1: Alignment of SO and
Indicators (2023-2028)

5

From RC Analysis to SWOT Analysis
From Operational to Strategic

7
SWOT

• Stanford Research Institute
• 1960 – 1970
• Credited to Albert Humphrey
• Need to find out why
corporate planning failed
Brief History of SWOT

Why SWOT?
•It helps in analyzing
internal and external
factors affecting
performance of the
organization
•It helps in formulating
strategies

•Internal Analysis:
S – Review Key Practices and
Resources
W – Review past and current
issues and problems
• External Analysis:
O – Look forward to factors
that may help address needs
T – Anticipate issues, risks

INTERNAL
ANALYSIS
What are the STRENGTHS,
advantages, and
competitiveness of the
organization in relation to its
goals and in comparison with
other organizations?
What are the WEAKNESSES,
disadvantages, and
competitiveness of the
organization in relation to its
goals and in comparison with
other organizations?

12
Levels of Assessment
Performance
Outputs and
Outcomes
Culture of Teams and
Individuals
Physical Facilities
and Partnerships
Management
Functions
Qualitative
- NAT
- Employability
- Acceptance of
graduates
- Competencies
- Awards, Ranking
- Quality of life
Quantitative
- Enrollment,
graduation, cohort
survival, dropout rates
- Plans and programs
completed
- Facilities constructed
- Curriculum designs
What kind of culture,
attitude or
practices does the
organization have in
achieving goals and
objectives? Are these
helpful or harmful?
Are teams and individuals
meeting targets?
Do teams and individuals
carry out
processes well?
Physical facilities,
working conditions
and environmental
surroundings
- Inside and outside
education facilities
- Offices and schools
- Equipment
- Workflow
- Transportation
- Communication
Affiliations,
alliances and
linkages
- Donors
- Current suppliers
- Utilization of
resources
- Planning and
budgeting
- Marketing (7P’s)
- Academic and student
services operations
- Human Resource
Management
- Finance
- Ethical standards
- Leadership
- Efficient, effective and
economical control
- Command
responsibility
Source: A Guidebook on Strategic Planning for the DepEd

Analyze the KPIs
P1: Access P2: Equity P3: Quality
P4: Learners
Empowerment
and Resilience
Kindergarten (Intake)
Madrasah (enrolment
& issues)
Key Stage 1: G3
Learners Health &
Nutrition
Retention (dropout)
IP (enrolment &
issues)
Key Stage 2: G6 Child’s Rights and
Protection
Transition (G6 to 7;
G10 to 11)
SPED (enrolment &
issues)
Key Stage 3: G10
Disaster Response
Out of School:
Children, Youth and
Adult
Other Inclusion
Initiatives of RO
RO-led Inclusion
Initiatives
Key Stage 4: G12
ALS Examination
Results

Review: STRENGTHS
Performance Outcomes Strengths
Php 500,000 additional
fund
Establishment of 2 Farm Schools that led to
Php 500,000 additional fund for the year

Review: STRENGTHS
fund
What do you do well?

Review: STRENGTHS
fund
16
What’s the result?

Review: WEAKNESSES
Performance
Outcomes
Weaknesses
Decreasing trend in NAT
Science 7
22 out of 50 teachers teaching
Science are non-majors in Science
which resulted to a decreasing trend
in NAT Science 7.
17

Review: WEAKNESSES
Performance
Outcomes
Weaknesses
Science 7
in NAT Science 7.
What do you do poorly?

Review: WEAKNESSES
Performance
Outcomes
Weaknesses
Science 7
in NAT Science 7.

Review: WEAKNESSES
Performance
Outcomes
Weaknesses
Science 7
in NAT Science 7.
What’s the result?

What are the
OPPORTUNITIES
presented by the trends,
patterns and future
directions of the
External Environment?
What are the THREATS
found in the External
Environment that would
prevent the organization
in achieving its goals?
EXTERNAL
ANALYSIS

22
Levels of Assessment
Macro Environment
Analysis
Industry, Area and
Sector Assessment
Market Assessment Micro Market Analysis
Social, Political,
Economical,
Ecological, and
Technological
(SPEET) Sectoral
analysis
- Information for
secondary
education
- Population of
potential
employees in your
area
Industry
- Kind of education
services
- How we meet and
satisfy needs of
stakeholders
Area
- Key stakeholders in
the public and private
sectors
Sector
- Student sector
- Employment sector
Who pay for goods?
How is supply and
demand bridged?
- Taxpayers, National
and Local
Government, all
Filipino students
- Parents
- Donors
- Employers
Issues and concerns
that can be classified
according to:
Relevance
- Matters that affect
your VMV, objectives,
KPI and performance
Magnitude
- Current
data/trends/statistics
Importance
- Most influential factors
Urgency
- Needing immediate
action

O or T = External Analysis (What would you consider?)
P
POLITICAL
•Stability of
government
• Election
cycles
•Potential
changes to
legislation
• Global
influences
• Oversight
regulatory
policies
E
ECONOMIC
•Economic
growth
• Employment
rates
• Inflation
rates/monetary
policy
• Consumer
confidence
S
SOCIAL-
CULTURAL
•Income
distribution
• Demographic
influences
• Lifestyle
factors
• Media views
• Inter and
intra-agency
collaborations
T
TECHNOLOGY
•International
influences
• Changes in
information
technology
L
LEGAL
• Taxation
• Employment
laws
• Industry
regulations
• Health and
safety
E
ENVIRONMENT
•Regulations
and restrictions
•Attitudes of
customers
• Natural
environmental
factors
• Proximity to
stakeholders
• Calamities
• Building
conditions

OPPORTUNITIES
Macro Environment (If) Opportunities (Then)
1. Economic
Rapid economic growth of the city
If the city’s economy will continue its growth, then
larger of amount of fund will be allocated to SEF.
2. Socio-cultural
Partnership with local radio stations
If the partnership with LGU on access with their
Radyo Trompa will be forged, then RBI episodes
will be aired
3. Technological
Solar Panel Project in the province
If the LGU will approve the installation of solar
panels in all far-flung barangays, then the last mile
schools will be energized and will improve the
learning environment of schools.
4. Law
House Bill that limits the class hours for
public school teachers to 6 hours per day
If HB will be passed to law, then there will be more
time for teachers to conduct home visitations.
If and then statement

THREATS
Macro Environment (If) Threats (Then)
1. Social
Increasing influx (migration) in the
community
If there will an increasing influx in the community, then
there will be larger gaps of learner-classroom ratio
2. Political
Change of leadership
If there is a change of political leadership then there would
also a change of prioritization of SEF budget.
3. Environment
Calamities in the province
If there will be more typhoons and floods in the province,
then there will be a decrease in participation rate
4. Legal
Health and safety protocols
If there is will be a new IATF Health and Safety Protocols,
then there will be restrictions on F2F classes
5. Economic
Land conversion
If the heirs will use the school site for their business
interest, then there will be no school site for learners.
If and then statement

SWOT Key Considerations
Strengths
What helped us attain our
aspiration and quality
objectives?
Trending data (minimum of 3
years)
With specific details such as
numbers/figures if possible
(particularly to strengths and
weaknesses)
With available MOVs to
prove the claim
Weaknesses
What hindered us in the
attainment of our aspiration
and quality objectives?
Opportunities
In the statement, it must
clearly identify the positive
effect to your operations,
objectives
Future
Threats
In the statement, it must
clearly identify the negative
effect to your operations,
objectives
Future

Short phrase but a
descriptive statement
Should not contradict other
items
Proper SWOT Statement
Specific, clear and concise
(particularly for internal
issues).
Must be classified in
one group only.

28
Workshop 2:
SWOT MATRIX per PILLAR

29

STRENGTHS AND
WEAKNESSES
• internal
• under control
OPPORTUNITIES AND
THREATS
• external
• not under our control

The Cross SWOT

CROSS SWOT TEMPLATE
CROSS-SWOT or TOWS
S1
S2
S3
W1
W2
W3
O1
O2
O3
S-O Strategies
Which of the organization’s strengths
can be used to maximize the
opportunities you identified?
W-O Strategies
What actions can you take to minimize
the organization’s weaknesses using
the opportunities you identified ?
T1
T2
T3
S-T Strategies
How can you use organization’s
strengths to minimized the threats
you identified?
T-W Strategies
How can you minimize the
organization’s weaknesses to avoid
the threats you identified?

Strategy Statement Format
Since strategies are “broad activities” the verb-object-purpose
format starts with action (verb), states what is acted upon
(object) and explains why (purpose). The sample strategies
that follow demonstrate the verb-object-purpose format.
Examples:
• Create sales leveraging tools to assist sales team in growing accounts
• Develop and implement vertical marketing strategy to increase
revenue by capitalizing on existing customer knowledge
• Implement incentive bonus program to reward caregivers for
productivity, client success and client satisfaction

Since strategies are “broad activities” the verb-object-purpose format starts with action (verb), states
what is acted upon (object) and explains why (purpose).
The sample strategies that follow demonstrate the verb-object-purpose format.
Strength and Opportunities
Develop a School mechanism on the creation of
Enrollment Task Force (ETF) that will help the school
increase its enrollment rate to its target.

Strategy Verb

Strategy Verb
Object
(Output)

Strategy Verb
Object
(Output)
Purpose
(Relevant to
SO)

Strength and Threats
Strengthen the Strategic Partnership with inter-agencies
(composed of concerned agencies) in maintaining safety
and security of DepEd personnel delivering services in
far-flung and communist-terrorist group.

and security of DepEd personnel delivering services in
far-flung and communist-terrorist group.
Strategy Verb

Strengthen the Strategic Partnership with inter-
agencies (composed of concerned agencies) in
maintaining safety and security of DepEd personnel
delivering services in far-flung and communist-terrorist
group.
Strategy Verb
Object
(Output)

and security of DepEd personnel delivering services
in far-flung and communist-terrorist group.
Strategy Verb
Object
(Output)
Purpose
(Relevant to
SO)

WEAKNESS and OPPORTUNITIES
Develop a program that will help the school achieve its
set classroom-student ratio.

Strategy Verb

Strategy Verb
Object
(Output)

Develop a program that will help the school achieve
its set classroom-student ratio.
Strategy Verb
Object
(Output)
Purpose
(Relevant to
SO)

WEAKNESS and THREATS
Strengthen and expand the implementation of the ALS Skills
package to minimize child labor that will help the Out-of-
School children and youth learners complete the ALS
program

Strengthen and expand the implementation of the ALS
Skills package to minimize child labor that will help the Out-
of-School children and youth learners complete the ALS
program
Strategy Verb

Strengthen and expand the implementation of the ALS
Skills package to minimize child labor that will help the
Out-of-School children and youth learners complete the ALS
program
Strategy Verb
Object
(Output)

Strengthen and expand the implementation of the ALS Skills
package to minimize child labor that will help the Out-of-
School children and youth learners complete the ALS
program
Strategy Verb
Object
(Output)
Purpose
(Relevant to
SO)

Review: Proper Strategy Statement
Strategy Verbs
Establish
Develop
Install
Implement
Create
Build
Objective Verbs
Increase / Decrease
Reduce
Improve
Expand
Shorten
Achieve
Attain

IMPROVE THIS: STRENGTH-OPPORTUNITY

IMPROVED STRENGTH-OPPORTUNITY
S O SWOT Recommended Actionable Strategies
S5 O6 S5 The schools had co-designed with
the School Governance Council
the development of an
implemented reading intervention
program which resulted to 59% of
G3 learners are grade ready in
reading this SY.
Develop a Stakeholder Management
Program that will provide needed
resources identified during the
implementation of reading intervention
programs to address SO3.2 (To achieve
165 out 165 schools with at least 66%
of Key Stage 1 Learners are nearing
proficient or better in all learning areas
by 2028)
06 If there are organizations which
can offer reading
resources/packages, then reading
intervention programs in school
will be enhanced further resulting
in improved reading skills of
learners

IMPROVE THIS: WEAKNESS-OPPORTUNITY

IMPROVED WEAKNESS-OPPORTUNITY
O W SWOT Recommended Actionable
Strategies
O20 W12 O2
0
If the city government can
provide water infrastructure in
the hinterland area, then it will
contribute it the improvement of
the health and wellness of
learners (% ….)
Develop Tubig Mo Project under the
WinS program in partnership with the
LGU and industries that will increase
the number of safe schools with
access to water
W1
2
12 out of 68 schools still have no
access to water due to failure to
mobilize partners in developing
water facilities that resulted to
unsafe schools in terms of poor
hygiene practices of learners

IMPROVE THIS: WEAKNESS-THREAT

W T SWOT Recommended Actionable
Strategies
W3 T4 W3 The lack of intervention program
and failure to coordinate with
barangay officials to sustain the
10 months ALS program
resulted in the decreasing trend
of ALS completers in all levels
over the last 4 years (2017-18 to
2020-21)
Develop an intervention program and
closely coordinate with barangay
officials to minimize the impact of LSA
termination that will lead to the
attainment of SO1.9 (To achieve 33
out 33 schools with ALS completers
by 2028)
T4 If there will be termination of
LSAs helping on the ALS
program, then the mechanism
will greatly affect the
participation and completion of
ALS learners.
IMPROVED WEAKNESS-THREAT

57
Workshop 3:
Cross SWOT and Actionable
Strategies

58

59
Our Journey
Objective
Plan
Performance
Strategies

… where every child is a Champion
This document is developed for the exclusive use of the Department of Education Regional Office VI
2022 SIP Strategic Planning Process Copyright 2022
Capacity Building on
Developing the School
Improvement Plan (SIP)
Topic: SWOT Analysis
DAY 2

DepEd RO6 SIP Day 2 2022 v.1.pptx

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