1. Job Description
Job Title Administration and PA
Location Leviathan Consulting Ltd – Registered address
Reports to Robert Eyre – Managing Director
Hours of work To be confirmed
Salary Commensurate with experience
Summary of Position The post holder will need to be flexible. Communication
and organisational skills will be critical.
The post holder will ensure appointment
commitments/requirements are met and all relevant
paperwork is completed as per the company and legal
requirements.
The post holder will ensure only privileged personnel
have access to this information and that security and
client confidentiality is kept at all times.
The post holder is reminded of the importance of their
“front of house” position since he/she is usually the first
point of contact with the customer whether on the
telephone or face to face. It is with this point in mind the
importance of a friendly and warm personality is often
one of the most valuable assets the post holder may
possess.
The post holder needs to be organised and able to
achieve deadlines.
They also need to be qualified to the required level for
this role.

2. Primary Responsibilities
Administrative
Leviathan Consulting
1. Completion of time sheets
2. Respond to emails
3. Prepare and send invoices
4. Complete expenses
5. Compile and send letters
6. Answer Phones and deal with customer queries
7. Diary Management for Rob
8. File management/document control
9. General Administration duties
10. Research, producing documents, briefing papers, reports and presentations
11. dealing with incoming email, faxes and post, often corresponding on behalf of the
manager
12. Liaising with clients, suppliers and other staff
13. Policies/procedures manuals
14. Screening correspondence, organising and attending meetings and ensuring the
manager is well prepared for meetings;
15. Taking dictation, minutes and drafting documents
16. Office management
17. Making travel arrangements/ Dinner reservations, booking events for client
entertainment etc.
18. Supplier Management
19. carrying out background research and presenting findings
In addition to supporting Rob, and his team the PA will have their own personal
workload and responsibilities. The scope of the PA's role will vary from project to
project. Additional duties may include:-
carrying out specific projects and research
responsibility for accounts and budgets
taking on some of Rob’sadmin responsibilities and working more closely with the
team;
Being involved in decision-making processes.

3. Organisational
1. Professional representation of Leviathan Consulting at all times and to relevant
groups and at recognised events
2. General Administrative Assistants are expected to be able to work on their own
initiative and contribute fully to the team environment. They will be flexible in their
approach to the changing needs of clients and the company as it grows.
3. Identify any areas of work experience that is a cause of concern and report any
issues to Rob.
4. Exceptional Time management
Attributes
Reliable/presentable
Confident when meeting and greeting visitors/clients at all levels of seniority
Self-motivated
Flexible working (office/home/travel)
Able to work to deadlines
To have a hunger to grow the PA roleas the business grows
Recognise and anticipate problems
honesty and reliability;
self-motivated/ability to work on your own initiative;
excellent interpersonal skills;
calm under pressure and capable of thinking on their feet
attention to detail;
efficient,
Skills
1. Full driving licence (some travel)
2. Telephone manner
3. Identify opportunities for improvements
4. IT Proficient – outlook, excel, word, PowerPoint
5. discretion and maintaining confidentiality is a fundamental requirement
This job description is not an exhaustive document but is a
reflection of the current position. Details and emphasis may
change in consultation with the post-holder in line with the
needs of the company.