how to interpret buisness letter

2. AMERICAN
EXPRESS BANK
Ltd.
Khayaban-e-Punjab Branch
American Express Bank Ltd.
Lahore
February 29,2012
RE: EMPLOYEE OF THE MONTH AWARD
Dear Hussain,
Congratulations on qualifying for the EMPLOYEE OF THE MONTH for the month of January 2012!
The value you provide to the organization has been recognized and as a token of appreciation, you have been awarded a
beautiful Plaque and a Certificate which shall be presented to you in due course of time.
As we embark on our quality journey and make AEB a great place to work, your contribution in this effort is essential and I
expect your performance to continue in this exemplary manner.
Sincerely,
Arshad Tariq
Divisional Head,
Service Quality
CC: HR

3. Call the reader by name-politeness
Introductory paragraph
Correctness
consideration
• Dear Hussain
• Congratulations on qualifying for the
EMPLOYEE OF THE MONTH for the month
of January 2012.
• Employee of the month
• January 2012
• Awarded by beautiful plaque and a
certificate
• The value you provide to the organization
recognized as token of appreciation.
• Your contribution is essential in this
effort.

4. Concreteness
Courtesy-positive tone
• The value you provide to the
organization has been recognized
and as a token of appreciation.
• As we embark on our quality
journey ,your contribution in this
effort is essential.
• Congratulations on qualifying as
employee of the month.
• you have been awarded a beautiful
plaque and a certificate.
• Your contribution in this effort is
essential.
• I expect your performance to
continue in this exemplary manner.

5. • Sincerely
• closing

6. GOVERNMENT LETTER

8. Call the reader by name
clarity-completeness
• The chairman and the organizing
committee of international
business convention,2015
• This endeavor is very much in
line with high priority that
government of Pakistan attaches
• to expanding trade
• Attracting foreign investment
• Promoting people to people
exchange

9. • Closing
• This letter is so formal and at gov.
level of two countries
• It doesn’t contain ending like
sincerely, kindly

10. Private letter

12. Call the reader by name –politeness
• Consideration
• Dear Ilmas sahib& hasnain
• . Your enormous contribution helped
us in many ways.
• We take this opportunity to
congratulate you.
• Your present growth and image
speaks for volume of your existing
stature.

13. Courtesy-positive tone-concreteness
closing
• Your present growth and image
speaks
• for volumes of existing stature
• in the field of business
management.
• We pray for your further success in
future.
• With regards
• Yours sincerely,