The document outlines the procedures for TESDA representatives to follow when monitoring competency assessments. It discusses: - The TESDA representative's role in overseeing the assessment process and ensuring requirements are followed. - The steps the competency assessor must take in conducting assessments, including preparing candidates, collecting evidence, and providing feedback. - Post-assessment requirements like completing evaluation forms and preparing reports. - The process for returning assessment documents and results after completion.

1. Calibration Training for
TESDA Representatives
Technical Education and Skills Development Authority
ZAMBOANGA DEL SUR PROVINCIAL OFFICE
23 January 2018
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2. 6.2.11 The Provincial Director assigns the TESDA Representative
(TESDA-OP-CO-05-F29) among the TESDA employees or
TESDA-authorized individuals. The TESDA Representative
oversees the conduct of assessment and monitors whether the
assessment process is in accordance with the requirements as
identified in the Competency Assessment Tools.
6.2.14. The TESDA Representative receives the Assessment Package from
the PO CAC Focal person.
6.3.2. The TESDA Representative should be at the Assessment Center/Venue
at least thirty (30) minutes ahead of schedule.
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3. 6.3.3. The TESDA Representative hands-over the Assessment Package to the
Competency Assessor:
a. Specific Instructions to the Candidates corresponding to the
number of candidates
b. Competency Assessment Results Summary (CARS)
corresponding to the number of candidates.
c. Rating Sheets corresponding to the number of candidates; and
d. One (1) copy of Assessor’s Guide
6.3.5. The TESDA Representative checks the Attendance Sheet vis-à-vis
the actual number of candidates.
6.3.6. The TESDA Representative and the Competency Assessor wear
official ID throughout the conduct of assessment.
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4. FIVE STEPS IN CONDUCTING
COMPETENCY ASSESSMENT
(6.3.7, TESDA OP-CO-05, pp 14-20)
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5. Step 1 – Establishing the Assessment Context & Purpose of
Assessment
The Competency Assessor:
6.3.7.1 Reviews the Qualification or units of competency
assessment to be assessed.
6.3.7.2 Checks the environment where the assessment will
take place complies with the requirements and purpose
of assessment
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6. a. Checks the availability of the following assessment
resources:
(a) complete set of safe and functional equipment
(b) complete set of supplies and materials
(c) personal protective equipment
(d) Assessor‘s Guide and Rating Sheets
b. Inspects the assessment center/venue if it complies
with occupational safety and health requirements
relevant to the qualification to be assessed
c. Determine the Candidate’s purpose for assessment
based on the application documents.
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7. Step 2 – Preparing the Evidence Gathering Process
The Competency Assessor:
6.3.7.3 Checks if the assessment package is complete
a. Specific Instruction to the Candidates corresponding
to the number of candidates to be assessed
b. CARS corresponding to the number of candidates to
be assessed
c. Rating Sheet corresponding to the number of
candidates to be assessed
d. One copy of Assessor’s Guide
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8. Step 3 – Preparing the Candidate
The Competency Assessor:
6.3.7.4 Checks attendance and verifies identity of candidates
vis-à-vis the Admission Slips and requests candidates
to sign on the Attendance Sheet (TESDA-OP-CO-05-
F31).
If the candidate is absent on the date of assess-
ment, it shall be so indicated in the Attendance Sheet;
he/she shall forfeit the assessment fee and his/her
name shall not be reflected in the RWAC.
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9. Step 3 – Preparing the Candidate
The Competency Assessor:
6.3.7.5 Conducts orientation to candidates on the following:
a. Context and purpose of assessment
b. Qualification/Units of competency to be assessed
c. Tasks to be performed, time limits and
evidence to be collected
d. Assessment procedures to be undertaken
e. Special needs to be considered during the
assessment
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10. Step 3 – Preparing the Candidate
f. Allowable/reasonable adjustments in the assessment
procedure
g. The DOs and DON’Ts inside the Competency
Assessment Center
h. The Rights and Appeal system
i. Issuance and validity of National Certificate/
Certificate of Competency
j. Re-assessment policies and procedures
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11. Step 3 – Preparing the Candidate
6.3.7.6 Provides each candidate with complete set of supplies
and materials, tools, and equipment required to
complete the tasks
6.3.7.7 Provides each candidate a copy of the Specific
Instructions to the Candidate for his/her reference
during the conduct of assessment (e.g., task to be
Performed, time limits, among others.)
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12. Step 4 – Collecting the Evidence and
Making the Assessment Decision
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Step 5 – Providing Feedback on the Assessment
12

13. Step 5 – Providing Feedback on the Assessment
6.3.7.16 Provides feedback on the outcomes of the
Assessment process. This includes providing the
candidate with:
a. Clear and constructive feedback on the candidate’s
performance
b. Information on ways of overcoming any identified
gaps in competency revealed by the
assessment
c. The assessment process and outcome
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14. d. Information on reassessment process when
required; and
e. Information that successful candidates may claim
their NC/COC at the TESDA PO within three
(3) working days after assessment and
within the same day the CARS is presented.
6.3.7.17 Requests the Candidate to sign the prescribed
Rating Sheets after the one-on-one feedback.
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15. 6.3.7.18 The Competency Assessor accomplishes the CARS
(TESDA-OP-QSO-02-F09)
a. Recommends issuance of NC if candidate is found
Competent in all the Cluster of Competencies
b. Recommends issuance of CoC if candidate is found
Competent in any of the Clusters of Units of
Competency
c. Recommends re-assessment if candidate is found
Not Yet Competent in all clusters of unit of
competency
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16. d. Reassessment can be undertaken anytime
convenient to the candidate and shall focus
only on the specific area/s or Units of
Competency where the candidate has not
satisfactorily achieved the required level of
performance as stated in the corresponding
implementing guidelines, when available.
e. If a candidate fails the assessment for two (2)
consecutive times, he/she shall be advised to
go through a refresher course before taking
another assessment.
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17. 6.3.7.19 Requests the Candidate to sign the CARS after the
one-on-one feedback
6.3.7.20 Records in the Attendance Sheet the results of the
assessment.
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18. Post Assessment
6.3.8 The TESDA Representative requests at least two (2)
Candidates and the AC Manager to accomplish the
Competency Assessor’s Performance Evaluation
Instrument (PEI) (TESDA-OP-CO-04-F37) at the end
of each assessment.
6.3.9 The TESDA Representative provides a copy of the
accomplished PEI (TESDA-OP-CO-04-F37) to the
Accredited Competency Assessor.
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19. Post Assessment
6.3.10 The TESDA Representative prepares Report on the
Assessment Proceedings (TESDA-SOP-CO-05-F34)
at the end of each assessment.
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20. 6.4 Review and issuance of assessment results
6.4.1. Upon completion of the assessment process, the
Competency Assessor returns to AC Manager the
following assessment-related documents:
a. Accomplished Application Forms with picture
b. Accomplished Self-Assessment Guide
c. Accomplished Attendance Sheet
e. Accomplished CARS
6.4.2. The AC Manager reviews the assessment related
documents.
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21. 6.4 Review and issuance of assessment results
6.4.3. The AC Manager issues candidate’s copy of CARS
to each candidate after the assessment process.
6.4.4. The Processing Officer encodes in the T2MIS the
assessment results.
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22. 6.5 Return of assessment documents and submission
of reports
6.5.1 The Competency Assessor returns to the TESDA
Representative the following:
a. Assessor’s Guide
b. Specific Instructions to the Candidate
6.5.2. The TESDA Representative checks consistency of
entries in the result column in the attendance sheet
(TESDA-OP-CO-05-F31) against the Rating Sheets
and CARS, after which he/she signs the Attendance
Sheet.
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23. 6.5 Return of assessment documents and submission
of reports
6.5.3 The AC Processing Officer prints and signs three (3)
copies of RWAC (TESDA-OP-CO-08-F33) generated
in the T2MIS.
6.5.4 The Competency Assessor and AC Manager check
the consistency of entries in the assessment result
column in the RWAC against the Rating Sheet and
CARS, after which they sign the RWAC.
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24. 6.5 Return of assessment documents and submission
of reports
6.5.5 The AC Manager submits the following assessment
documents to the TESDA Representative at the end of
each assessment:
a. Accomplished Attendance Sheet
b. Accomplished Rating Sheets (with Reference and
ULI Number)
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25. 6.5 Return of assessment documents and submission
of reports
6.5.6 The TESDA Representative returns the following
assessment-related documents to the PO at the end
of the assessment:
a. Accomplished Attendance Sheet
b. Accomplished Rating Sheets (with Reference and
ULI Number)
c. Accomplished Report on the Proceedings of
Assessment, and
d. Accomplished Performance Evaluation Instrument.
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26. Thank You!
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