1. RECRUITMENT PROCESS
1.0 Title / Objective: To arrange and provide requisite skilled manpower for
each category at the appropriate time.
2.0 Administration:
Asst Project Manager/Team Leads/ H.R. – for Short listing, recruitment, Selection
& Placement of Jr. Cad Engineers and Trainees in Production Dept.
General Manager/Project Manager/Assistant Project Manager – for
recruitment, selection & Placement of Team leads and Sr. Cad Engineer in
Production Dept.
GM – H.R – for recruitment, selection & placement in personnel in executive
and personnel in managerial cadre.
3.0 Policy & Guidelines:
3.1 This policy deals with recruitment, selection and placement. All
recruitment shall be initiated processed only through H.R. This is a critical
process as the quality of manpower determines the competency of the
entire organization. This policy would aim to provide a plat form for
uniformity and quality of manpower.
3.2 The recruitment process start with the receipt of a requirement from the
concerned department,(as per Attachment-6.1) the existing of any vacancies
arise due to (resignation, termination, etc.) and new positions due to
expansion, new projects, etc.
3.3 In case of new position, the search brief / profile to be made as per the
following data.
3.3.1 Job, Cadre / level of the post.
3.3.2 Qualification, Experience, Age, Essential Qualifications,
preferential Qualifications and Skills required.
3.3.3 Role and Responsibilities of the position.
3.3.4 Role in the organizational hierarchy (Organizational Chart).
3.4 The existing manpower is scanned for deployment. In case of any
suitability deploy the existing manpower.
3.5 In case of non available in Data bank, job search is given in leading job
Recruitment Process(Rev1.0 B1)

2. portals.
3.6 Shortlist the applicants and schedule the interview.
3.6.1 Issue the interview call letter / Mail (as per Attachment-6.3)
and intimate the candidate.
3.6.2 In case the of a non-local candidate, a telephonic interview
need to be arranged.
3.6.3 Welcome the candidate and give the Employee Application
Form (as per Attachment-6.4).
4.0 Interviews are conducted as per the schedule and the rating are finalized as
per the format in Attachment 6.5
4.1 The candidates are short listed for the posts. Reference checks
are made through (as per Attachment-6.6). This reference checks are to
be conducted only for level VI to VIII.
4.2. Offer letter is issued indicating terms of joining (Attachment 6.7).Upon
the communication of acceptance of offer of appointment issue
Appointment Letter is issued (Attachment 6.8).
4.3. All the documents and testimonials submitted by candidate
are checked for authenticity. Following are the list of documents to be
collected at the time of joining.
4.3.1 Experience certificate and relieving letter from previous
employer.
4.3.2 Salary Certificate /form 16 / Copy of pay slip.
4.3.3 All photocopies of certificates from X class onwards.
4.3.4 Five Passport size Photo graphs.
4.4. Complete the joining formalities of the person join the company
like filling up of the following forms.
4.4.1. Employee Data Form.
4.4.2. Provident Fund Nomination Form.
4.4.3. Application for opening bank account.
4.4.4. Apex Intellectual Property
4.4.5. Collecting the 5 passport size photographs.
4.4.6. Application of Insurance details form
4.4.7. Social Security Number form
4.5 Conduct a 1-day induction on joining and ensure inclusion of ISO.
4.6. Candidates who are interviewed / evaluated but not selected shall
be issued a communication of non-selection in the prescribed format.
Recruitment Process(Rev1.0 B1)

3. Basic Norms / Criteria for Selection:
Position Age Qualification Yrs of Experience
Trainee 21- 26 yrs Graduate 0 – 1 yrs
Executive /
Jr./CAD/SR.
Cad engineer
21 –30 yrs Diploma/Graduate /
Post Graduate
BE/ MBA / MCA/
MSc /CA /ICWA
1 –3 yrs
Asst Project
Manager /
Team Lead
> 26 yrs - do - 3 – 6 yrs
Managers /
Project Manager
> 28 yrs - do - 4 – 7 Yrs
AGM / General
Manager
>28 yrs - do - 5 –10 yrs
4.7 Placement Lead Time: The Maximum placement lead-time for
different categories of positions shall be as follows.
 Managerial level-VIII and above: 90 days from the date of
receiving approved requisition.
 Managerial level –VI : 60 days from the date of receiving
approved requisition.
 Team Lead and Level – IV to VI : 30 days from the date of
receiving approved requisition.
 Associates and Executives Level- II and III: 30 days from the
date of receiving approved requisition.
4.8 Structure of interview and Composition of Interview Panel:
Position / Level Level of
Interview
Interview Panel
Trainee Two 1. H.R
2. Team lead
Executive / Jr.Cad
Engineer
Two 1. H.R
2.Team lead
Asst project
Manager / Team
Two /
Three
1. H.R
2. Functional head/project Manager
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4. Lead 3. GM –H.R
Managers / Project
Manager
Three 1.H.R
2.Functional head
3.GM
5.0 Walk-in- Interview: On any day any one can walk in to the company,
and preliminary interview is conducted. This will add to the application
data bank. If found suitable the candidate will be recruited as per the
policy.
6.0 Attachment:
6.1 Job Details
6.2 Approved Agencies List
6.3 Interview Call Letter
6.4 Employment Application Form
6.5 Applicants Rating Form
6.6 Reference Check Form
6.7 Offer Letter
6.8 Appointment Letter
6.9 Employee Data Form
6.10 Regret Letter
Recruitment Process(Rev1.0 B1)