1. SF3 CN Project Portfolio Managemetn Page 1
Roles
Demand Management Phase
Multi Project Management Phase
Definition Process
Quality Assurance
Process
Confirmation Process
PPM
1.Consolidate IT Project
Summary for the following
years
2.Develop Long Range
Business Plan
3.Update Biz Landscape
4.Define prioritization
process timeline and
guideline
5.Provide relevant process
training to local market
stakeholders.
6.Ensure all project data is
entered in the GRIPPS
system
7.Support the ticket
responsible / project lead
with ticket creation and
submission for quality
assurance , evaluation
and prioritization
8.Ensure timely and
sufficient quality
assurance of tickets
9.Act as the interface with
Headquarter
communication for
business related topics
(SF CAB, GoC)
1. Evaluate and validate
priority category
2. Monitor and track the
status with proper
escalation to ensure timely
submission of the tickets for
prioritization
3. Support on resolving
yellow and red status traffic
lights in GRIPPS system
4. Support alignment with
all parties as consultant of
the IT PM
1. Track the overall
project approval status
for SF3 CN
2. Communicate and
release the results
instructed by Regional &
Central
3. Update Long Range
Plan based on project
approval budget by
central
4. Update Biz
Landscape based on
project approval budget
by central
1. Chair monthly Steering Committee
Meeting with related reports published
(i.e. cost, schedule, resource and
quality)
2. Ensure ITPM provide monthly status
report timely and properly
3. Ensure completion of monthly
GRIPPS update timely
4. Provide regular project system
coaching training and assessment
5. Define and publish SF3 CN standard
project templates
6. Follow up other tasks as needed by
Steering Committee
7. Escalate major portfolio execution
deviation to CN circle to ensure a
proper decision made on a timely
manner
8. PMO role for each project as
needed in the project brief.
Project Portfolio Manager (PPM)

2. SF3 CN Project Portfolio Managemetn Page 2
Roles
Demand Management Phase
Multi Project Management Phase
Definition Process
Quality Assurance
Process
Confirmation Process
ITPM
1.Provide sufficient project
financial information as
required
2.Develop IT Long Range
Plan including financials
3.Update IT Landscape
4. Define and release
relevant project plan
including cost, resources
and timelines
5.Complete GRIPPS
Tickets submission with
proper level of quality
assurance by local
market
6.Act as the interface for
all FG departments
7.Work with Biz PM to
support one pager and
project brief
1.Follow up GRIPPS
Ticket open issues from
central quality assurance
process
1.Update IT Landscape
based on project
approval budget by
central
2.Update IT budget
based on project
approval
1.Comply with BMW standard
processes to manage individual
project (i.e. cost, schedule,
resource and quality)
2.Contribute in Steering committee
meeting and provide IT updates
3.Lead individual project
management and deliver all
minimum outputs owned by FG
predefined in Project Brief
4.Submit Project Status report to
PPM
5.Lead monthly GRIPPS ticket
update and follow up on resolving
yellow and red status traffic lights
6.Report other project relevant data
as required by PPM
7.Vendor management for IT
deliveries
8.Resource management for IT
deliveries
9.Test management with proper test
strategy and follow up.
IT Project Manager (ITPM)

3. SF3 CN Project Portfolio Managemetn Page 3
Roles
Demand Management Phase
Multi Project Management Phase
Definition Process
Quality Assurance
Process
Confirmation Process
BPM
1.Propose initial demands
for the following years
2.Complete Project One
pager preparation
3.Complete Project Brief
(preliminary version)
preparation
4.Work out Business Case
1.Support on resolving
yellow and red status traffic
lights in GRIPPS system
NA 1.Comply with SF3 CN standard
processes to manage individual
project (i.e. cost, schedule, resource
and quality)
2.Support individual project
management and deliver all minimum
outputs owned by Business pre-
defined in Project Brief
3.Support on resolving yellow and red
status traffic lights for monthly
GRIPPS ticket update
4.Support test management by
organizing resources for testing, write
test cases
5.Support in closedown report of project
6.Justify business case 6 months after
project
BIZ Project Manager (BPM)