This document discusses ORCID registration at Hong Kong Polytechnic University. In February 2015, the university required all full-time academic staff to obtain an ORCID iD with assistance from the library. By April 2015, over 97% of academic staff and 96% of research personnel had registered. Each academic department designates a staff member to coordinate ORCID registration with the library. The library is exploring using APIs to automatically populate Scopus publications in ORCID profiles and will provide ongoing support for populating profiles through guides and clinics.

1. ORCID @ PolyU
ORCID Workshop, Hong Kong
24 June 2016
By: Janice Chia (janice.chia@polyu.edu.hk)
Library, Hong Kong Polytechnic University

2. ORCID at PolyU
Feb 2015, University required all full-time academic staff
to have an ORCID ID, with help from Library.
By April 2015, with Library’s assistance, over 97% of
academic staff and 96% of research personnel had
registered for an ORCID ID

3. Staff received email with
personalized ORCID registration
hyperlinks
Click the link to access
platform

4. User-friendly platform for
ORCID registration
Just 3 steps for
registration to be
completed in less than
2 minutes
Pre-filled personalized
information
1
2
3

5. Departmental ORCID
Coordinators
Each academic department has a designated academic/administrative
staff to coordinate ORCID ID registration
Role: work with the Library to facilitate and accelerate the registration
process
The Library works with ORCID coordinators to:
§ Learn and support any issues or concerns researchers may have
during the registration process
§ Cater to individual department needs

6. Upcoming ORCID plans
Enable staff to populate ORCID accounts with publications by linking
with Scopus Author IDs (maybe ResearcherIDslater)
§ Exploring how we can use API to auto populate Scopus publications
to ORCID profiles who have given us permission (one-off)
§ Communication via Departmental ORCID Coordinators
§ Infoguidesand clinic sessions for those who need to populate their
ORCID account on their own (on-going for the long run)
Academic staff are asked to
provide ORCID ID in annual
performance appraisal.