Adoption of ORCID by FCT
João Mendes Moreira
25-Set-14 1

Agenda
• Two stories, one communality
• Work in progress
• Conclusions
• Future plans
25-Set-14 2

Story #1
PTCRIS: national ecosystem
for research management
25-Set-14 3

Background
FCT- FCCN
merger
WG created
Consultancy
Diagnosis
(processes & IT)
Improvement
opportunities
Recommendations
•6 short/medium term
•1 long term (PT-CRIS)
FCT Workshop
PT-CRIS further
studies approved
PT-CRIS
Workshop
Expert group
Technical studies for
reference model
definition
Reference model
Strategic plan
Go
FCT Board
Ministry
Mobilization &
Implementation
Today
25-Set-14 4
Apr/2013 Apr-Jun 2013 Jun 2013 Jul-Dez 2013 Apr 2014

Mission
Ensure the creation and sustained development of
national integrated information ecosystem (PTCRIS) to
support research management
25-Set-14 5

Goals
1. Define the regulatory framework to adopt the various
systems
2. Coordinate FCT’s systems integration in accordance
with the regulatory framework
3. Coordinate external systems integration with FCT
(National and International) according to the legal
framework
4. Support and disclose in community the use of the
systems of the PT-CRIS.
25-Set-14 6

The eco-system
CRIS – Current Research Information Systems
Academic
expertise
Organizations
database
Scientific
equipment
Statistics
Funding
database
Grant
management
Outcomes /
outputs
Reserach news
Research ethics
Research portal
25-Set-14 7

Standards
Aligned:
• H2020
• Digital ERA fórum
• RDA
PT-CRIS
Data model
Dictionary / Interop.
Ontologies
Researcher Id
Org Id
25-Set-14 8

Strategy - Priorities
Academic exp.
Organizations
database
Grant Manag.
Outcomes /
outputs
Scientific equipt
Research portal
Research news
Research ethics
Statistics
Evaluation
Fed. CRIS Syst.
Risk
Impact
Cost
25-Set-14 9

1 - Outputs
An output should be registered only once and reused
multiple!
Equipment
Project
OOrrggaanniizzaattiioonn
Service
Financing
Patent
Skills
CV
Product
Event
Person
Rating
( Semantics)
Publication
ORCID
National
Registry
CV
Grant mng
Int.
sources
Thesis&
Dissert.
Repositories
journals
25-Set-14 10

2 - People, skills and CV
One person, their skills and CV should be Registered
only once and reused multiple!
Equipment
Project
OOrrggaanniizzaattiioonn
Service
Financing
Patent
Skills
CV
Product
Event
Person
Rating
( Semantics)
Publication CV
FCT
Grants
Research
Portal
25-Set-14 11

3 – Organizations, 4 - equipment
Creation of databases authoritative of organizations
and equipment
Equipment
Project
OOrrggaanniizzaattiioonn
Service
Financing
Patent
Skills
CV
Product
Event
Person
Rating
( Semantics)
Publication
25-Set-14 12

5 - PTCRIS Foundations
“Point of truth" normalized database.
BD
CERIF
Legacy
systems
Key
Performance
Indicators
(BI)
Operational
reports
(Excel ODBC)
APIs
(CERIF)
New systems
(comercial)
New Systems
(home made)
25-Set-14 13

Story #2
FCT’s Research Unit’s
evaluation (bibliometric study)
25-Set-14 14

Background
• FCT organizes regular reviews of national R&D
institutions (defines amount to be paid to institutions
in the next 5 / 6 years)
• Bibliometric analysis to support review exercise
• ORCID was one of the tools chosen for this exercise
25-Set-14 15

The process
• Production of documentation (FAQs and instructions)
• National helpdesk number and e-mail (available for
units responsible only)
• Three stages
– ORCID registration and unit association
– ORCID articles (Scopus to ORCID Wizard)
– Verification and corrections
25-Set-14 16

ORCID Ids creation
25-Set-14 17

Results
• > 90%
• 14000 out of 15000 Researchers
• 90% of indexed scientific output was registered (last
five years)
25-Set-14 18

Work in progress
• Interoperability model
• “ORCIDification” of national systems
– Grant management
– National CV platform
– OA platforms (DSpace, OJS, Portal)
• Uberwizard agreement (to import grants to ORCID)
• CERIF “point of truth” database (ORCID compatible)
25-Set-14 19

Future work
• Involve HEI and Research labs in order to adopt ORCID
locally
• Develop reporting tool (to report scientific output) based
on ORCID
• Implement OA mechanisms and tools
• Develop research portal (VIVO based) - ORCID
compatible
• Continue to leverage ORCID in processes and systems
(ORCID assertions, ORCID and AAI)
• Do nothing … and benefit from other’s integrations
25-Set-14 20

Conclusions
• Perfect match between PTCRIS and ORCID adoption
for the Research Unit evaluation bibliometric study
• PIDs are great but make much more sense with
added value services (i.e.: integration)
• ORCID adoption requires an holistic action view
(stakeholders, communication, support, technical)
• Full adoption requires hard work but you are not alone
…
25-Set-14 21

Backup slides
25-Set-14 22

Interoperability matrix
25-Set-14 23
ORCID non ORCID

Implementation stage
25-Set-14 24
0 Negociação
1 Planeadas
2 Em curso
3 Operacionais
Ferramenta
Tipo
Portal
(RCAAP)
OJS
(RCAAP)
DSPACE
(RCAAP)
RENATES Authenticus
Novo
DeGois
Local
CRIS
Grant
Mng %
Import 2 1 1 0 1 2 39%
Export ? 1 ? 1 33%
Sync 2 ? 2 1 ? 56%
Id 2 1 1 1 3 1 ? 3 57%
XML 2 3 1 1 1 ? 1 50%
% 67% 33% 56% 33% 50% 33% 58%
Sistemas PTCRIS
PTCRIS
1
ORCID
DSpace
SWORD2 (Metadados+Fulltext)
CERIF-XML