From Mess to Success: 3 Secrets to Win at Organizing.

3. Nancy Gaines, CEO and Founder
Gain Advantages, Inc.
From Mess to Success …
3 Secrets to Win at Organizing
(and Experience Higher Performance)

4. Overwhelm Happens!
Career/Business and Personal
Three Solutions to Reduce Overwhelm

5. Step 1: Organize
Organized people:
Make more money
Are more successful
Have less stress
Happier
Healthier

6. Step 1: Organize (cont.)
Types of Disorganization
Temporary or Habitual
What needs to be Organized
Time, Space, Activities, and Information
Exercise: Your To-Do List

7. Example: Nancy’s To-Do List
 Write blog
 Record podcast
 Create video for newsletter
 Connect on social media
 Send invitations for coffee
 Attend coaching calls
 Attend networking
meetings
 Speak at chambers
 Workout
 Send birthday cards
 Speaker applications
 Set up podcast guests
 Book hotel and flights
 Practice speaking
 Write Inc. article
 Post office
 Groceries
 Share social media posts

8. Example: Nancy’s To-Do List – Chunked
Writing
 Write blog
 Write Inc. article
Phone
 Record podcast
 Attend coaching calls
Web
 Connect on social media
 Send invitations for coffee
 Share social Media
 Send birthday cards, book travel
 Set up podcast guest interviews
Video
 Create video for newsletter
 Create video for speaker
applications
 Practice speaking
Outside of Office
 Speaking events
 Networking
Personal
 Workout
 Groceries
 Post office

9. Step 2: Implement Systems
Definition: Step by step repeatable process
Technical/non-tech tools and free/low cost tools
Why systemize:
Creates time
Provides consistent results each time
Reduces costs and increases profits (less people)
Allows more organization and control
Provides clarity and focus
Enables scaling and streamlining
Step 1 Step 2 Step 3

10. Step 2: Implement Systems (cont.)
Types of Systems:
Team, Money, Sales, Marketing, and Operations
Large and small companies all need to systemize
Go to www.NancyGaines.com/systems
Download 100 systems You Must Have List
Exercise: Mark S (System) and I (Your Initials)

11. Example: Nancy’s To-Do List for Systems/Delegate
Writing
 Write blog S
 Write Inc. article S
Phone
 Record podcast N
 Attend coaching calls N
Web
 Connect on social media S
 Send invitations for coffee S
 Share social Media S
 Send birthday cards , travel S
 Set up podcast interviews S
Video
 Create video for newsletter
N
 Create video for speaker
applications N
 Practice speaking N
Out of Office
 Speaking events N
 Networking N
Personal
 Workout N
 Groceries S
 Post office S

12. Step 3: Sequence and Prioritize
Not a Time Problem, it’s a Priority Problem
Don’t Waste Your Time
No is an Important Word
Gain Back Your Time
- Jeff Blankenburg, That Conference Keynote 8/8/16

13. Step 3: Sequence and Prioritize (cont.)
 Prioritize your Time, Money, and Effort
 Business Owners Criteria:
Does it generate revenue, reduce costs, or lead to
automation?
 Employee Criteria:
Does it support key company initiatives, add value, or
lead to systems/automation?
 Exercise: Sequence and prioritize 2x2

14. Sequence 2 x 2
Important
Not Important
NotUrgent
Urgent
Quadrant of
EASE!
Quadrant of
WASTE!

15. Recap: Solutions to Reduce Overwhelm
Organize
Time, Space, Activities, and Information
Systems
Tasks done > 2x need a system
Tasks done > 3 need to be automated
Sequence
Prioritize, do the right things in the right order

16. Where to Find the Slides
Download at:
http://www.slideshare.net/NancyGainesMBAPMP

17. Connect with Me!
www.NancyGaines.com
Nancy@NancyGaines.com
@NancyLGaines
Linkedin.com/in/NancyGaines
The Nancy Gaines Show on iTunes
(800) 360-8694