1. Résumé - Melody Bailey
e-mail: jmkbbailey@shaw.ca
Employment History:
Sept 2013 - Present Business Analyst, Accounts Payable HSSBC div of PHSA
• Participated in systems development and maintenance by assisting in development of and
analyzing key performance indicators, identifying needs and defining system
requirements., creating project work plans and assisting the team in system development,
implementation, documentation, interfacing and maintenance within established policies
and guidelines in accordance with the Health Shared Services BC strategic plan.
• Coordinate with various AP departments to create provide report development based on
needs of users. Fulfils external reporting requirements and financial statements. Performs
data gathering and analysis for the function to facilitate operational activities.
• Reviews process and or systems use, identifies needs and makes recommendations for
reallocation or acquisition of systems or equipment to ensure appropriate utilization of
computerized and manual systems as well as other departmental/divisional resources.
Ensures internal controls are maintained.
• Reviews, analyses and evaluates Current State (As Is) and Future State (To Be) business
processes, systems and user needs. Provides recommendations for process improvement
for the function and works with staff and managers to evaluate alternative procedural and
systematic solutions which most effectively meet needs while maintaining acceptable
business standards.
• Provides user orientation and training based on system and process changes. Develops
and maintains reference documentation such as workflow charts, user instructions,
manuals and reference materials on business processes, policies and procedures.
• May be required to provide input into the development and submission of the annual
operating budget and capital planning requirements; monitor expenditures, identify
variances from approved budgets, generate financial impact summary reports and
recommend corrective action.
April 2005-Sept 2013 Lead (previously Supervisor), Accounts Payable (IHA [now HSSBC div of PHSA])
• Use / create Business Object reports and access reports to review stats and utilize such for
maintaining and monitoring accuracy of AP procedures.
• Created and maintain new Accounts Payable ProceduresManual for Meditech 6.1 for both
IH and Northern Health.
• Liaise with Northern Health in training, sharing of process and policies.
• Created and maintain Utility billing spreadsheet (site information, cost centres, account
numbers, etc…)
• Reconciling Period and Year end working papers for clearing accounts.
• Ordering supplies, trouble shooting purchase requisitions (both stock and non-stock).
• Visio flow charts for mapping procedures / work flow.
• Organize staff meetings; room bookings for meetings and testing.
• Monitor and maintain AP Public folders; giving and removing permission for usage.
• Teaching staff and mapping instructions as well as trouble shooting of scripts / upload
tools (Scriptmate, MediScript, Meditech).
• Liaise with IT Analyst on AP projects. Liaise with Finance to trouble shoot AP entries
• Processing of cheque registers, Cheque Point, RBC Secure Application / Scotia Talk and
eMerge processing of files and trouble shooting.
• All Accounts Payable and some Material Management testing & training staff for the
CONNEX Meditech 6.1. Create & coordinate testing outlines, schedules and follow up.
Teaching staff how to use excel functions such as vlook-up and pivot tables.
• Interview candidates for open casual positions and ensure workload is appropriately
distributed. Payroll and scheduling

2. Résumé - Melody Bailey (cont.)
June 2004-April 2005 Inventory Analyst, Logistics / Accounts Payable (IHA)
Maintained inventory levels for Cranbrook and Castlegar inventories (including
Pharmacy), adjusted Min/Max counts, coordinated deliveries to be JIT between vendors
and stock levels; placed orders EDI, Fax and Phone for urgent shipments, reviewed stock to
ensure no stock outs happened and placed rush shipments for alternate goods when items
unavailable. Liaised with Product buyers for appropriate alternates.
2000-2004 Material Management Accounts Payable Liaison / Accounts Payable Clerk,
Buyer Assistant, Accounts Payable / Purchasing (IHA)
Buyer Assistant: created POs placed orders, followed up on back-orders, ordered rush
shipments; monitored RFP submissions, mapped proposal details for review (Capital
purchases), placed RFPs on BC Bid.
Areas of Competencies:
Leadership Abilities:
 Team member for HSSBC Centres of Excellence (CofE); helping to create the model for the CofE teams to utilize.
Specifically, training materials; determine processes and accountabilities: defining roles, values, competencies; document
accountabilities (RACI), reporting structure; systems of work and escalation process for dealing with conflict and
competing priorities.
 Lead for Accounts Payable
 Ministerial training included: Minister as Teacher; Minister as Leader; Minister as Speaker; Minister as Writer; Ethics,
Church as a Business. Secretary for Board of Trustees. Department Head for Welcoming Team; this includes scheduling,
delegating and mentoring.
 Teaching: I have taught a variety of classes as well as workshops over the last 4 years (workshops for volunteers as well
as accredited classes for the Centre for Spiritual Living).
 Website, I currently manage the Centre for Spiritual Living Kelowna website (kelowna.csl.org), providing access, creating
and updating content as well as trouble shooting (this is a Drupal website); I have been managing this for 4 years. Self
taught on HTML
Computer Program Skills:
 Mediscript, Scriptmate, Meditech Upload Tool / batch converter (script invoices into AP Module).
 ChequePoint. RB Secure Application / Scotia Talk (Corporate on-line banking); eMerge; BMO Details Online.
 Meditech 5.6 and 6.1 Payables / Materials Management / GL and limited Payroll (Admissions module 5.6 only) and ESP.
 All desk top publishing for information leaflets, signs, posters and Power Point presentations for overheads (CSLK).
 Visio, Microsoft Access, Power Point
 Previously downloaded Purchase Card information into Excel, script into the G/L and trouble shoot any discrepancies.
 Testing and training AP / Purchasing modules Meditech 6.1 and 5.6
Office/Administration / Problem Solving
 Trouble shooting (think outside of the box) and assisting staff with problem solving in Meditech Modules and Excel.
 Assisting management to ensure smooth workflow.
 Scheduling, posting positions, checking references and putting in change notices / on-off staff and payroll entry.
 Over 20 years of diverse office administration, bookkeeping and customer service experience.
 Skilled user and trainer of the MS Office Suite of products (including Outlook, Visio and PPT). Manage Outlook
subfolders, create rules; room bookings for meetings / invites, etc… manage group email list / public folders for AP.
 Bookkeeping –Payroll and scheduling of staff for vacation and sick time coverage.
 Accounts Payable Period End process, closing Purchasing Inventory and creating G/L Batches.
 A/P, day/month/year end, reconciliations for clearing accounts.

3.  Fast and accurate typing and data entry skills – 70 wpm.
 Update, maintain and create AP Clerk training manual including policies and procedures.
Résumé - Melody Bailey (cont.)
EDUCATION AND TRAINING
2016 Competent communicator, Competent Leader Toastmasters
2015 Centers for Spiritual Living Ordained Minister
2011 Mentee with BC Health Authorities Open Mentoring Network
2010 SuperUser for Meditech 6.1 Interior Health Authority
2003 - 2008 Bachelors degree in Ministry (equivalent) Centre for Spiritual Living Kelowna
2008 Occupational Health & Safety Boot Camp Interior Health Authority
2008 Foundation for Management and Leadership Interior Health Authority
2007 Transitioning to Management 1 Interior Health Authority
2004 Principles of Buying, PMAC Correspondence (82%)
2004 Superhost Kelowna, BC
1991 Sociology 101 UBC (Correspondence)
1988 Enrolled Nurse General England (2 year course)
1982 Secretarial Diploma, Sight & Sound College England
REFERENCES PROVIDED UPON REQUEST