tutor mid-semester

2. COMPLIANCE ANNOUNCEMENTS…
•PLEASE DO NOT GIVE RIDES TO
STUDENT-ATHLETES
•PLEASE DO NOT GIVE STUDENT-
ATHLETES ANYTHING
•NO GAMBLING

4. THANK YOU!
•THANK YOU FOR YOUR HARD WORK !
•YOU ARE DOING A GREAT JOB, AND IT’S NOT GOING
UNNOTICED!
•WE CONTINUE TO HEAR GREAT THINGS!
•I DO REALIZE IT HAS BEEN A LITTLE SLOWER THAN THE
FALL AND EVEN LAST SPRING. NO ONE IS SURE WHY
THAT IS, BUT I HAVE A FEELING WE WILL BE HAVING
MORE SESSIONS AFTER SPRING BREAK.

5. TIMESHEETS
•IT IS NOT AN OPTION TO SUBMIT THESE LATE. THEY MUST BE SUBMITTED ON
TIME TO GIVE US TIME TO REVIEW AND APPROVE BEFORE THE SYSTEM LOCKS.
•BE SURE YOU ARE CHECKING OVER YOUR TIME PUNCHES. THEY MUST MATCH
THE DAY AND TIME OF YOUR SESSION.
•BE SURE THAT YOU ARE INCLUDING THE CORRECT AM/PM.

6. TUTOR REPORTS
•THESE MUST MUST MUST BE COMPLETED WITHIN 24 HOURS OF THE TUTORING
SESSION.. THE EXCEPTION IS NO SHOW REPORTS.
•TO MARK A STUDENT AS A NO SHOW, DO NOT CLICK “ADD TUTORING REPORT.” YOU
SHOULD BE SELECTING “MARK AS NO SHOW.”
•NO SHOW REPORTS SHOULD BE COMPLETED WITH AS MUCH DETAIL AS POSSIBLE IN
THE SUMMARY (WHERE DID YOU WAIT, HOW LONG DID YOU WAIT, DID ANYONE
CONTACT THE STUDENT, WAS ANY INFO GIVEN, WHEN DID YOU LEAVE, ETC.) SECTION AS
CLOSE TO WHEN IT HAPPENED AS POSSIBLE (PREFERABLY IN THE HOUR IT OCCURS).

7. WHAT SHOULD BE INCLUDED IN A REPORT?
• WHEN DID YOU ARRIVE? WHEN DID YOU LEAVE? (YOU SHOULD BE CHANGING THESE TIMES)
• WHEN DID THE STUDENT ARRIVE? WHEN DID THE STUDENT LEAVE? (THESE TIMES SHOULD ACCURATELY
REFLECT THE STUDENT’S ATTENDANCE)
• THE YES/NO QUESTIONS
• IN THE SUMMARY, YOU SHOULD BE INCLUDING DETAILS. WHAT DID YOU COVER? HOW IS THE STUDENT
PROGRESSING? DO YOU HAVE CONCERNS ABOUT THE STUDENT?
• HERE’S AN EXAMPLE OF A GOOD REPORT….

9. THIS ONE
NEEDS
WAYYYY
MORE
ADDED TO
IT…

10. WHY ARE WE MORE STRICT WITH THIS
NOW THAN IN THE PAST?
•THERE HAVE BEEN SIGNIFICANT CHANGES WITH NCAA, HR, AND PAYROLL AS TO HOW THEY
WANT TO SEE REPORTS. EVERYTHING MUST MATCH FOR AUDITING PURPOSES.
•HR AND PAYROLL CAN PULL SOMEONE’S TIMESHEETS AT ANY TIME AND HAVE QUESTIONS (WE
HAD THIS SITUATION HAPPEN AT THE BEGINNING OF THE SEMESTER WITH SOMEONE WHO
WORKED IN MORE THAN ONE LOCATION).
•WHAT YOU PUT INTO GRADESFIRST AND WHAT IS ON YOUR TIMESHEETS HAVE TO MATCH. IF
THERE ARE DISCREPANCIES, YOU COULD BE FIRED (NOT OUR CHOICE… BUT HR’S).

11. WHY ARE WE MORE STRICT WITH THIS
NOW THAN IN THE PAST?
•THE NCAA AND THE CONSULTING GROUP WILL BE BACK TO REVIEW ATHLETICS. WHEN
THEY DO, THEY WILL BE REVIEW OUR TUTORING PROGRAM (ALONG WITH OTHER AREAS
IN ATHLETICS).
•THEY CAN REQUEST REPORTS FOR ANYTHING TO MAKE SURE WE ARE FOLLOWING NOT
ONLY THEIR RECOMMENDATIONS ALONG WITH ANYTHING THAT WE HAVE ASKED OF YOU
IN TRAINING/HANDBOOK/CONTRACT.
•WHEN WE PULL GRADESFIRST REPORTS, IT DOES SHOW A TIMESTAMP OF WHEN
REPORTS WERE SUBMITTED.

12. CONFIDENTIALITY• REMEMBER, YOU HAVE SIGNED A CONFIDENTIALITY AND FERPA AGREEMENT.
• YOU ALSO AGREED IN YOUR CONTRACT TO FOLLOW THESE POLICIES.
• YOU SHOULD NOT BE SHARING WITH ANYONE (OTHER TUTORS, FRIENDS, ACQUAINTANCES, ETC.)
• INJURIES
• STUDENT’S PROGRESS
• WHO YOU MET WITH
• WHAT YOU WENT OVER SPECIFICALLY IN SESSIONS
• THE SPORT OF THE STUDENT YOU MET WITH
• **WE’VE HAD A COUPLE REPORTS OF OVERHEARING CONVERSATIONS ABOUT WHO TUTORS ARE TUTORING/WHAT
THEY’RE COVERING IN SESSIONS. THIS IS A VIOLATION OF CONFIDENTIALITY

13. WHAT HELP CANNOT BE PROVIDED?
•QUIZZES
•TESTS
•ONLINE TESTS
•DISCUSSION BOARD POSTS
•HOMEWORK FOR A GRADE
•WRITING THE PAPERS
•TYPING FOR STUDENT-ATHLETES
•CREATING NOTECARDS FOR THEM
•BEING WITH THEM WHEN THEY TAKE
QUIZZES/TESTS
•PROVIDING PAST
NOTES/TESTS/CLASSWORK

14. STUDENTS CONTACTING YOU
•THEY SHOULD NOT BE CONTACTING YOU FOR ANY REASON
OUTSIDE A TUTORING SESSION (ADDING, CHANGING, OR
CANCELLING APPOINTMENTS)
•**YOU CANNOT PROVIDE TUTORING ASSISTANCE OUTSIDE OF
A TUTORING SESSION**
•IF THEY DO, DO NOT RESPOND.
•PLEASE SCREENSHOT IT OR FORWARD IT TO ME.

15. REQUESTING OFF/ATTENDING APPOINTMENTS
•IF YOU NEED OFF FOR A NON-EMERGENCY, YOU SHOULD DO SO AT LEAST 24
HOURS IN ADVANCE…. EVEN IF YOU HAVE YET TO BE SCHEDULED FOR AN
APPOINTMENT. MORE TIME THE BETTER!!
•EMERGENCY = YOU’RE CONTAGIOUS, FAMILY EMERGENCY, CAR ACCIDENT
•REQUESTS OFF SHOULD BE VIA EMAIL
•THERE IS NOT ANY REASON OR CIRCUMSTANCE THAT YOU SHOULD JUST NOT
SHOW UP OR SKIP AN APPOINTMENT. WE EXPECT OUR STUDENTS TO BE ON
TIME AND ATTEND, WE ASK THE SAME OF YOU.

16. UPCOMING IMPORTANT DATES
• MONDAY, MARCH 6 – SPRING BREAK AVAILABILITY DUE
• MONDAY, MARCH 6 – LAUREN OUT IN THE AFTERNOON
• THURSDAY, MARCH 9-MONDAY, MARCH 13 – LAUREN OUT OF THE OFFICE
• FRIDAY, MARCH 10 – TIMESHEETS/TIME PUNCHES DUE IF YOU DO NOT HAVE SPRING BREAK
AVAILABILITY
• SATURDAY, MARCH 11-SUNDAY, MARCH 19 – SPRING BREAK
• END-OF-SEMESTER EVALUATIONS – WILL START AT THE END OF APRIL
• MONDAY, APRIL 24 – LAST DAY OF CLASSES
• TUESDAY, APRIL 25 – READING DAY
• WEDNESDAY, APRIL 26-TUESDAY, MAY 2 – FINAL EXAMS
• **OBSERVATIONS – ON-GOING

17. SPRING BREAK – SAT. MARCH 11- SUN. MARCH 19
•WE WILL ONLY BE OPEN 8 AM TO 5 PM MONDAY THROUGH FRIDAY DURING SPRING
BREAK.
•ALL REGULARLY SCHEDULED TUTORING APPOINTMENTS WILL BE CANCELLED FOR
DURING THIS TIME.
•WE WILL HAVE SOME STUDENTS WHO ARE STILL HERE AND MAY NEED HELP, PLEASE
SEND ME AN EMAIL IF YOU WILL BE AVAILABLE DURING SPRING BREAK FOR
APPOINTMENTS.
•ANY FRONT DESK SHIFTS OR STUDY HALLS WILL ALSO BE CANCELLED DURING
SPRING BREAK.

18. TIME TO BREAK INTO GROUPS,
BASED ON CONTENT AREAS….
•MATH
•SCIENCE
•SPAD/HSS/EDUCATION
•HUMANITIES/ENGLISH
•SOCIAL SCIENCES
•BUSINESS
•EVERYTHING ELSE

19. IN YOUR GROUPS DISCUSS…
•HOW DO YOU MOTIVATE STUDENTS?
•HOW DO YOU HAND DIFFICULT STUDENTS AND/OR SITUATIONS?
•CREATIVE WAYS TO EXPLAIN TOPICS TO YOUR STUDENTS
•AREAS THAT YOU STRUGGLE WITH WHEN TUTORING OR WITH
POLICIES
•SUCCESSES YOU’VE HAD WITH YOUR STUDENTS

20. TIME TO SHARE YOUR
RESPONSES…

21. ANY PROBLEMS, CONCERNS,
OR QUESTIONS FOR THE
GOOD OF THE GROUP?

22. ANNOUNCEMENTS FROM THE TRAINING
• EVEN THOUGH YOU WANT A STUDENT TO DO WELL, BE SURE YOU’RE FOLLOWING THE RULES. DON’T GO OVER THE LINE
OF HELPING TOO MUCH.
• DON’T HELP THEM WITH DISCUSSION BOARD POSTS. IT HAS TO BE THEIR WORK.
• YOU CANNOT TELL A STUDENT WHAT TO WRITE.
• YOU’RE NOT A MIRACLE WORKER. YOU CAN ONLY GET THROUGH WHAT YOU GET THROUGH IN THE TIME ALLOTTED.
• BE SURE TO WEAR YOUR NAME BADGE WHEN YOU ARE IN THE BUILDING (IF YOU HAVEN’T RECEIVED YOURS YET… WE
ARE WORKING ON THOSE).
• DO NOT PARK IN THE VISITOR SPOTS.
• DO NOT MOVE AROUND THE ROOM YOU’RE ASSIGNED TO. IT HAS A TRICKLE DOWN EFFECT. IT TAKES TIME TO ASSIGN
THOSE ROOMS. PLEASE UTILIZE THE ONE YOU’VE BEEN ASSIGNED.