A check list to understand the donor's contract.

1. Things to Check in a Donors
Contract
Indus Consortium

2. • Is the contract negotiable, flexible or not?
• Basic facts – correct title, activities, dates,
implementation plan etc
• Any change in Budget
• Contract amount, method and frequency of payment
(cost reimbursement or lump sums?), amount of 1st
installment, payment schedule etc
• Final payment – requirements (conditions etc)
• Currency of budget and payment
• Whether or not a separate bank account is needed
• Procurement & tendering requirements

3. • The reporting schedule-content and timing, number of copies, to
whom they are to be submitted, language.
• Audit – is a separate audit required? If so has the cost been
included in the project budget?
• Term of contract – beginning and end dates of contract and project.
• Key personnel – any guidelines from donor?
• recording keeping & accounting requirements – original invoices?
• Sub-contracting to partners or other NGOs – approval needed?
• Amendments – timing
• Disposal of equipment or assets purchased under the contract
• Report of delays, force majeure, suspension of work
• Termination, settlement of dispute