Save time on Health & Safety in your Construction Business with Beefficient Software Find out more at: www.beefficientsoftware.com

1. Reducing time spent on Health &
Safety without compromise
Designed with the smaller contractor in mind, our aim is to
reduce the amount of time that you spend on compliance
so that you can focus on the real business of making
money.

2. What is Beefficient Software?
Beefficient Software is a cloud based program
designed to help construction related companies
reduce the amount of time spent on Health & Safety
related tasks and improve compliance.
As Beefficient is Cloud based it can be accessed by
any of your users from a PC, Mac, iPhone, or iPad
via an internet connection.
A Brief History
With a long background assisting construction
companies both large and small with Health &
Safety (H&S) compliance the team at Beefficient
realised that the systems relating to H&S within
companies were inefficient and ineffective resulting
in:
- Too much time being spent on H&S related tasks.
- Issues going unnoticed causing lapses in
compliance.
Examples of Inefficient Systems
We have seen many different types of inefficiency which commonly occur within construction companies, a few of which
include:
- Producing site specific risk assessments and Method Statements using Microsoft Word, meaning that site addresses,
contact names, etc. need to be adjusted by hand on every page of the site specific document.
- Expireable documents being held within a folder on a PC, and the relating expiry dates being held on a Microsoft Excel
spreadsheet, resulting in document expiry going unnoticed and old copies of documents being held on file, examples
include:
Employee
Training Certificates
Driving Licenses
Induction Records
Supplier
Insurances
Qualifications
Drivable Plant
Inspections
Services
LOLER Certificates
MOTs
Facility
Fire Risk Assessment
Evacuation Drills
Fire Alarm Tests
PAT Testing
Controlled Documents
Policies
Generic Risk Assessments
Generic COSHH Assessments
Procedures
How Beefficient Software Can Help
Beefficient stores all of the above information centrally. As an example a training certificate is displayed next to its expiry
date, that way when the new certificate is received the expiry date can be updated and the new certificate can be saved
against the expiry date.
When producing a site specific Risk Assessment and Method Statement this centrally held information can be added at
the click of a button, for example Generic Risk Assessments can be copied into the site pack along with Employee
names, contact numbers, and training certificates.

3. Your Company Dashboard
Beefficient Software has been designed with a
dashboard layout giving you an overview of different
areas within your company and their state of
compliance at that moment in time. Areas that
Beefficient manages include but are not limited to:
Audit Mode
The audit mode button at the top of the screen can
be activated and this will give you an immediate
view of the areas that need attention within your
company. For example training certificates may
have expired, or a suppliers insurance document
may be out of date.
A traffic light system is used to highlight the areas
that require attention.
- Controlled Documents
- Legislation
- Risk Assessments
- COSHH Assessments
- Personnel Records
- Training Certificates
- Project RAMS
- Task Allocation
- Drivable Plant
- Suppliers
- Immediately see areas needing attention.
- Greatly reduce time spent auditing.
- improve your companies compliance.
- Greatly improved organisation of documentation.

4. Employee Records
STOP USING:
- Filing Cabinets.
- Disjointed Spreadsheets.
- individual folders on your company
hard-drive.
When data is stored using the disjointed
methods above it soon becomes
unorganised. This may be because each
of your office based employees end up
storing different versions of the
documents on their computer, or it may
be because the process of managing
training certificate expiry becomes
complicated and time consuming.
The Benefits of using Beefficient to
Manage Employee Records
- All personnel details are held centrally meaning that the most
up to date employee data is always at your fingertips.
- Training Certificates are held within the Personnel
Dashboard, so you can see exactly what training the
individual holds, and when the training is due for expiry.
- Both work and home contact information is stored so that
you know how to get hold of your employees when you need
to.
- Jobs and targets can be assigned to an individual and you
can see once they have completed them.
- Employee data is used elsewhere in Beefficient, for example
when producing a site specific training matrix, meaning that
you no longer have to re-enter data for each site specific risk
assessment and method statement pack that you produce.

5. Supplier Records
Beefficient becomes your supplier register. Any companies
that you work with whether that be Suppliers, Principal
Contractors or Subcontractors, can all be stored in
Beefficient.
Again having one central location for Supplier information to
be stored means that the most up to date information is
always available.
Contacts within that supplier company can also be stored
under the Suppliers Dashboard, this means that Beefficient
becomes your central contacts database, which ensures that
you can always get hold of who you need to, when you need
to.
Any Subcontractor that carries out work on your behalf should
be Pre-Qualified by you to ensure that they are competent to
carry out works on your behalf. Beefficient can store and track
this information, ensuring that you remember to Re-Qualify the
Subcontractor at a sensible time in the future.
The Benefits of using Beefficient to
Manage Supplier Records
- Supplier data is held centrally meaning that the most up to
date information is always available.
- Store contact details of persons within the supplier company
creating a centrally held contacts database.
- Manage the Pre-Qualification of Subcontractors and ensure
that Re-Qualification is carried out when necessary.
- Track Suppliers insurance expiry along with any other
expireable certificates that they may hold.
- Use the Supplier information when creating Site Specific
Risk Assessment and Method Statement Packs meaning
that data e.g. names, addresses, telephone numbers, etc.
can be entered at the click of a button.

6. Vehicle Records
Nearly all construction companies have vehicles, whether
they be vans, forklifts, dumpers, diggers, or rollers. Any
vehicle must be suitably maintained and accompanied by
the correct paperwork in order to ensure that it is safe for
employees to operate.
Beefficient holds all of the relevant information about your
vehicles. The software will keep an eye on expiry dates of
MOTs, LOLER certificates, services, and inspections to
ensure that you can book the vehicle in for suitable re-test
or inspection when necessary.
Defects can be recorded against each of the vehicles so you
know whats wrong and can ensure that any defect is
remedied in a timely manner.
Plant can be assigned an owner and can also be assigned
to a project so you know who is in charge of the plant and
where it is located at that moment in time.
The Benefits of using Beefficient to
Manage Vehicle Records
- Certificates, inspections, and service data is all held under
the Vehicles Dashboard meaning it is easily accessible when
you need it.
- Defects can be logged against an item of plant so you know
whats wrong and when its fixed.
- A Plant Owner can be assigned so you know who is in-
charge of the vehicle and can also track who may have
caused any damage.
- Plant can be assigned to a project, this has two benefits in
that you know where an item of plant is at a particular
moment in time, and also any certificate, MOT, and Service
data will be automatically included in Site Specific Risk
Assessment and Method Statement Packs.

7. Risk & COSHH Assessments
Beefficient Software allows you to store a library of both Generic Risk
Assessments and COSHH Assessments related to your company
activities.
These Risk Assessments and COSHH Assessments are stored with a
review date to ensure that they are reviewed on a regular basis as
required.
Any Risk Assessment or COSHH Assessment can then be copied into
Site Specific Risk Assessments and Method Statement Packs at the
click of a button. When copied into a site specific pack relevant details
about the site are entered into the documents such as the Site Name,
the name of the Site Manager, and the logo of the Principal Contractor
that you are working under (where applicable) all helping to give a
professional image.
No Risk Assessment? No Problem
If you currently do not have any generic risk assessments or method
statements don't fear, the NEBOSH qualified team here at Beefficient can
help you put together relevant Risk Assessments and COSHH
Assessments to get you going.
The Benefits of using Beefficient to
Manage Risk & COSHH Assessments
- Easily formulate new Risk & COSHH Assessments using a predefined
template.
- Ensure Assessments are reviewed when needed through the use of a
review date tracker.
- Save masses of time producing site specific Risk Assessment and
Method Statement Packs by copying relevant Risk & COSHH
Assessments into the pack at the click of a button.
- Improve the professional image of your Site Specific Risk Assessment
& Method Statement Packs with the inclusion of relevant site details
and the Principal Contractors logo (where applicable).

8. Project Specific Risk Assessment
& Method Statement Producer
The Project Specific Document Producer uses all of the
information detailed above to assist you in putting together
high quality site specific risk assessment and method
statement packs in as little time as possible.
From past experience we know that if you haven't got a
system for producing site specific paperwork then it can be
a time consuming and tedious process. For that reason the
team at Beefficient Software are constantly striving to
minimise the amount of time it takes for you to produce your
site specific paperwork.
Any Risk or COSHH Assessments that are copied into the
project specific pack can be fully modified to take into
account any site specific hazards. These modifications can
be made without fear that your Generic Risk Assessment &
COSHH Assessment library will be altered.
The Benefits of the Risk Assessment
& Method Statement Producer
- The producer pulls data from all of the information already
stored in Beefficient minimising the amount of time that you
have to spend entering information.
- Site Specific Packs follow a set format meaning that your
paperwork looks professional and complete.
- Risk Assessments & COSHH Assessments within the Site
Specific Pack can be fully modified to take into account any
site specific hazards that may be present.
- As Beefficient is Stored in the Cloud it is possible for your
Site Managers to access Beefficient via an iPhone or an iPad
making changes to the Site Packs as they happen, For
example adding or removing personnel from the site team to
ensure that the site specific training record remains up to
date, or booking in new items of drivable plant to site.