Overview of SignUpTool for admin staff

1. WORKING WITH
SIGNUPTOOL
31st August2012

2. SignUpTool– Overview
 What is it?
 How does it work?
 Setting up – Courses, Activities & Slots
 About Students
 Ready for Signups
 Allocation Process
 Tidy-Up

3. SignUpTool - What is it?
 A web-based tool for signing-up and allocating
students to course tutorials, etc
 Gives student SOME say in which tutorial slot
 Course Administrators confirm the automatic
allocations or can tweak / change allocations
 Can also be used to allocate students to
projects
 http://www2.ph.ed.ac.uk/signuptool

4. How does it work?
 1. Courses/Activities/Slots setup ahead of time
by Course Administrators
 2. Semester starts: Signup forms made
available
 3. Students get to signup form via Learn
 4. Once some students sign up, course
admins login and confirm the (balanced?)
allocations generated
 Students see their allocated tutorial
immediately

5. Setup – Courses, Activities,
Slots
 For setting up each course, need:
 1. Course code from Learn (variation on
Euclid)
 2. Course name & info – organiser, admin
 3. For Activities: Available slot day/time +
locations
 Demo

6. About Students
 Previous years – automatic feed from WebCT
 Students can SignUp 24 hours after enrolled
 Students dropping from course frees tutorial slot
 Feed from Learn NOT in place yet (working on it!)
 Course students currently on manual update –
Keith
 Let Keith know if you create a Course in
SignUpTool – so he can seed it with students
 Keith will update SignUpTool with students every
other day until automatic feed in place
 Basically: you don’t need to worry about students

7. Ready for SignUps
 Create new Courses/Activities in ‘not visible’
state
 Choose a date/time to make the course
signups available
 Make the activity ‘visible’ by checking the
checkbox
 Make the weblink to SignUpTool from Learn
visible (if you’ve hidden it)
 Recommend having another link in Learn to
activity ‘Allocations’ page – URL to use is
shown in SignUpTool

8. Allocation
 Demo
 Number of Allocations pending shown in red
 Go to ‘Allocate Pending Students’ to allocate
 Can override or just select some to allocate
 Use ‘Shuffle Students’ to randomly order
allocations
 How frequently you allocate, depends on
course/activity – every few days?
 Can also edit an allocation and add a
comment

9. Tidy Up
 Can ‘Export’ a course for use next year
 Can be imported and adjusted for next year’s
intake of students – need to change Course Id
and other info

10. Questions?
 Now? Or later via:
email: kbrunton@ph.ed.ac.uk
or telephone: 650 5287