Education economics in Malaysia

1. PDCA-Based English Language Programme Management
for
Heads & Assistant Heads of English Language Panel
19 May 2023 (Friday)
Meeting Room
Mukah District Education Office

3. Workshop : WHY?
PSO 2023-2025.pptx

4. Workshop : WHY?
Kertas Kerja Bengkel Pengurusan Program Panitia
2023.doc

5. SESSION 1a
PDCA : An Overview

6. PDCA is an iterative design and management method
for the control and continual improvement
of processes and products.
It is also known as the Shewhart cycle,
or the control circle / cycle.
What is PDCA?

7. What does the PDCA cycle mean?
Explained briefly, the PDCA cycle is a model for carrying out change.
First proposed by Walter Shewhart and later developed by William
Deming, the PDCA cycle became a widespread framework for
constant improvements in manufacturing, management, and other
areas.
PDCA is a simple four-stage method that enables teams to avoid
recurring mistakes and improve processes.

8. What is PDCA?
1
3
Plan – Do – Check - Act
PLAN :
Identify what needs to be improved, recognize an opportunity and plan a change.
DO :
Carry out the plan. Documentize your implementation.
CHECK :
Review the implementation, analyze the results, and identify what has(ve) /
has(ve) not worked.
ACT :
Take action based on what you have identified in CHECK.
The Procedure

10. PLAN
• You literally plan what needs to be done.
• Usually consists of smaller steps so that you can build a proper plan with fewer
possibilities of failure.
• Basic questions to be answered :
√ What is the core problem / issue we need to solve?
√ What resources do we need?
√ What resources do we have?
√ What is the best solution for fixing the problem / issue identified?
√ What are our goals?
√ In what conditions will the plan be considered successful?
• Keep in mind you and your team may need to go through the plan a couple of times
before you are ready to proceed.

11. DO
• At this stage, you will apply everything that has been considered during the
PLAN stage.
• Be aware that unpredicted problems may occur at this phase.
• Make sure that everybody knows their roles and responsibilities. Standardization
and coordination will definitely help your team work out the plan smoothly.

12. CHECK
• Probably the most critical stage of the PDCA cycle. To clarify your plan, avoid
recurring mistakes, and apply continuous improvement successfully, you need to
pay enough attention to the CHECK phase.
• The time to audit your plan’s execution and see if your initial plan actually worked.
• Your team will be able to identify problematic parts of the current process and
eliminate them in the future. If something goes wrong during the process, you
need to analyze it and find the root cause of the problems.

13. ACT
• The last stage of the Plan-Do-Check-Act cycle. Previously, you developed,
applied, and checked your plan. Now, you need to act.
• You can adopt the whole plan if objectives are met. Your PDCA model will
become the new standard baseline. However, every time you repeat a
standardized plan, remind your team members to go through all the steps again
and try to improve as they go along.

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Why Is PDCA Important For Your Panitia Development?
• The PDCA methodology is widely used for problem-solving and to create
quality process improvements.
• The cyclical nature of this model allows you to identify and remove defects
early in the process and restart the cycle until the desired outcome is reached.
This increases efficiency and eliminates ineffective elements until the optimal
solution can be identified.
• This data-driven approach provides a ground basis for your organization’s
continuous improvement of processes, products, services, and people.

15. When to use the PDCA Cycle?
• A specific characteristic of PDCA is that it is relatively versatile. There is no
limitation in terms of its implementation, and it can be applied in the following
scenarios:
√ developing a new product or service
√ optimizing current processes or service
√ kicking off a new process improvement project
√ exploring new opportunities for continuous improvement
√ implementing change
√ detecting process issues and working toward removing them

16. Get a modern PowerPoint Presentation that is beautifully
designed. Easy to change colors, photos and Text
Take5

17. SESSION 1b
School’s ELP Revisit

18. Instructions :
1. Take out your Panitia’s
development programme
2. Study you TKC4
3. Draft how you want to implement
the plan by employing the PDCA
cycle

19. You may refer to the samples given to you

20. Let’s take a break

22. Instructions :
1. Take out your Panitia’s
development programme
2. Study you TKC4
3. List the elements that you plan to
have under each and every aspect
of the PDCA cycle
4. Share your output with the group
5. Further discussion

23. P R E S E N T A T I O N S

24. The secret of getting ahead
is getting started.
~ Mark Twain ~

25. Do what you can,
with what you have,
where you are.
~ Theodore Roosevelt ~

27. R E F L E C T I O N