A sample event proposal I created during my time as a student with Full Sail University

1. Building off of last week’s discussion assignment regarding my podcast and the event I would
wish to conduct, I identified three separate areas that I would need to research further for
ensuring everything went smoothly. I first decided further research would be necessary as the
primary theme of my event revolves around tattoos, and the potential sanitary requirements
needed. The second bit of research I felt needed to be addressed involved the use of female
models and the proper way to pay them for their time and professionalismduring the events
entirety. Lastly, a big pillar in my proposal included a theme deriving from guns and the fact
that my target audience largely comprises of shooter sport advocates, military personnel and
hunters. I want to know what I can and can’t do involving guns period. All of these areas are
important as they either represent current hot button national issues and need to be handled
professionally and legally, or they require certain sanitary pre-requisites that must be in place
for maximizing its potential.
For my first researched segment, I wanted to know more about the sanitary requirements
needed for people at my event to have tattoos administered on site. According to an article
from usbioclean.com, it states “All tattoo parlors must adhere to rules set by the Occupational
Safety And Health Administration (OSHA)” (usbioclean.com, 2018). Reading into some of OSHAS
requirements regarding sanitation, it was clear to me that the most practical and cheapest
solution would be to hold the event in the parking lot in front of the tattoo studio and in the
parking lot, encourage the parlors artists to set up tables with their art on them for making
future appointments. Utilizing this strategy, it still incorporates the tattoo related theme of the
event: but also keeps our costs significantly lower for added event effectiveness.
The second researched piece of my event puzzle is the aspect of using female models to
represent both my podcast and Old Salt Tattoo with a professional yet enticing appeal. I needed
to know basically what would be required so I can legally use their services and pay them for
their time in accordance with labor laws established by the state of North Carolina. In my
research, I found various talent agency’s that supply models for events: but the costs associated
with using such agencies would be way out of our budget. I found that all is required for the use
of any models both male and female is a talent release form, a hold harmless agreement and a
W9 tax form. A talent release form is a document that gives a filmmaker essentially full
permission from talent to sell or distribute content that includes the likeness or material from
the talent used in production. A hold harmless agreement according to rocketlawyer.com reads
“A Hold Harmless Agreement is a legal agreement that states that one party will not hold
another party liable for risk, often physical risk or damage” (rocketlawyer.com, 2019). The last
segment pertaining on the use of talent is using a W9 tax form as they fall under the criteria of
being considered an “independent contractor”.

2. My next piece of information I needed more research on, is a keystone to my podcasts
recorded content and a big interest to my target audience. This of course is the usage or
referencing of firearms. Firearms are a hot button issue within our country and has been for
many years. Regardless of how much support our listeners share with firearm rights and
freedoms, I wanted to make sure the podcast and event always rides on what is considered
legal and safe by the state of North Carolina. My initial ambitions were to hold a gun raffle
onsite, but after a quick google search I found from a NC State University website informed me
that “The NC General Statutes consider raffles as a form of gambling and are generally unlawful
in the state of North Carolina” (Raffles, 2019). However, a “contest giveaway” where no monies
are collected from any of the events attending audience is completely do-able and legal: not to
mention much simpler for us to conduct. We would heavily promote the event on all avenues
of social media and potentially a few local radio ads that people who like, follow, subscribe and
share with three other people will have their names entered into our drawing for a free gun
from a local sporting goods store. We would have already purchased the firearm from the store
and all the winning contestant would need to do is pass a background check and pay any FFL
dealer fees.
The last and maybe most important research I needed to conduct was on my potential investor
and owner of Old Salt Tattoo Bryan Arlen. According to yelp.com, the shop itself holds a 5-star
rating and a former customer wrote that the shop was great, super friendly staff and was well
organized (Yelp.com, 2019). I feel Bryan Arlen would be interested in my proposal based on his
morals and values, as described by yelp.com. In the write up, it explains that Bryan’s
grandfather was in the US Navy and that the name “Old Salt Tattoo” pays homage to that. I
hope to connect on the same wavelengths regarding mutual morals and values so in turn, this
dreamed proposal can one day become a reality.
REFERENCES
OSHA Compliance for Tattoo Parlors (32 Tips from the Experts). (2018, February 8). Retrieved
December 6, 2019, from https://usbioclean.com/osha-compliance-for-tattoo-parlors/.

3. Legal documents. (n.d.). Retrieved December 6, 2019, from
https://www.rocketlawyer.com/form/hold-harmless-agreement.rl#/.
Raffles. (n.d.). Retrieved December 6, 2019, from
https://foundationsaccounting.ofa.ncsu.edu/services/raffles/.
D., E., & S., W. (2019, April 22). Elena D.'s review of Old Salt Tattoo. Retrieved December 6,
2019, from https://www.yelp.com/biz/old-salt-tattoo-
jacksonville?hrid=WXvXuVNKmdJhWhJY3gqq2Q.