We tend to lost our way during a conversation and often end up talking unwanted stuffs. This ppt helps in understanding how to be precise and stay present to the point

1. Present and Stay on
Point

2.  Know your audience
Designations of the audience like Engineer, Doctors and Public.
 Gather main Ideas
Don’t cramp too much and always air on less
 Place in Logical Order
Flow, smooth and rational sequence
 Know what you want
Support of a project and encourage volunteer work.
 Scripting or outline presentation
Basic Outline; Write out in proper grammar and simple wording
 Practicing
Deliver the talk; Imagine the Audience; Fell free to use notes for first time;
Rehearse with a professional friend.
 Increase your emotions
Respond them to your emotions and use hand, face, voice and body expressions.
Present and Stay on Point 2

3.  Not only for material, think the environment to ensure things go smoothly.
 Have a backup resource.
Audio Visual setup, cloud backup, Memory chips, Laptop and Bring Handouts.
 Research Audience and Events
Project of note and Deference Something
 Share Material needs with event coordinators.
Share mobile number and meeting locations.
Send the slides before to prepare meeting.
 Show early to the venue
1 hour before the meeting and spot the area for the best presenting view.
 Test Microphone and Audio
Types of mics available and access the slide controls.
 Bring Water.
Present and Stay on Point 3

4. 1. Enough Material
2. Use 10 Seconds rule – Audience gathering information through slides
3. Never include more than 20 slides and maximum limit to 15 slides.
4. Fewest words in slides is possible.
5. Minimize animations
6. Charts – Use simple graphs
7. Create Pocket Slides
8. Take a break in each slides.
Present and Stay on Point 4

5. Answering Questions without Derailing
 Understand the questions.
Begin with Thanks and Good one while answering the questions.
 Defer Unrelated Questions
Just acknowledge like “I will check it and Get back to you”
 Engage and answer question concisely.
Make the audience clear about their queries.
 Keep answers on your topic.
Prepare the topic answers in each slides for the better flow in the presentation.
Present and Stay on Point 5

6. Handling Interruptions
 Audience Phone Ringing and Loud Noise among groups
1. For Minor issues, smile and move on.
2. For major issues (Power Loss and Fire Alarm), note the exact spot in the presentation and get a star on it with the
quick recap.
 Mistakes can improve the presenter slides.
 Keeping the presentation moving forward if it occurs with small mistakes.
Own larger mistakes and correct it.
Treat Feedback gracefully.
Present and Stay on Point 6

7. Dealing with technical Errors
Audio and Visual Tips
1. Keep microphones from speakers.
2. Check wireless battery life.
3. Understand device compatibility.
 Software Errors
1. Check compatibility version of the software.
2. Backup your presentation.
3. Disable screensavers and pop-ups.
Present and Stay on Point 7
“Practice with
Colleague and make
a checklist for future
presentation”

8. Thank You