Making Great Presentations                  Conquer nerves                   and stage fright                  Master po...
However much you are educated, ifyou cannot present facts and figureswell you have a big problem at hand.            Many...
   Rough to smooth
4 Ps in presentations   Plan   Prepare   Practice   Present
Side talk
Plan   Understand the audience     Background     Knowledge     Experience     Needs     Goals
Plan…Find out the purpose of your talkIs it to Inform Persuade Motivate to action Sell Teach Train
Plan…Draw up a logical framework   Define the topic   Current status   Issues and core problems   Possible answers/ al...
Plan….Time   How much of time devoted to my    presentation ( depth of the talk    depends on the time)   If some one ha...
Side talk
Prepare   How much of information I have   Researching the subject   Where to get information   Find out or develop a ...
Prepare….Process data and get only therelevant in right quantities inpresentable manner   Graphs   Pictures   Diagrams...
How to prepare slides   Use less than six sentences in    one slide   Have only appropriate graphs,    figures and pictu...
Side talk
Throw a challenge to the audience•Smoking Reduces weight•Say how????
Getting Prepared
Prepare….   Use only the information that    you are going to cite in the    presentation in slides   If you use foreign...
Get ready for the worse  There could be a electricity failure The Multi media may not work Computer may not work Your ...
Side talk
Practice   Find out the style that suits your    personality and the situation   Adapt to the situation depending on    ...
Practice about how to useyour body language Using your hands      invite the audience   accept your point by   having you...
   Avoid pointing one finger at    audience- sign of warning   Do not put your hands in    the pocket when    presenting
Your mobile phone  If possible say at the beginning“ Oh I am going to off this as it   may disturb all of us” This will  ...
Using facial expression and eyebrow   Use your eye brows to articulate    your feelings   Move your head around and    l...
Controlling your physical andpsychological status   Move around if possible   Have an active outlook   Face the audienc...
Involve the audience    Show you are interested in     audience    Ask them to comment    Ask them few easy questions ...
Judge the status of theaudience while you are talking    Are they with you ( facial     expression, nodding, smiling)   ...
How to draw attention of thedisinterest   Ask questions   Say that no one is going to    sleep   Give a point to discus...
Develop your language   You must use the appropriate word    that the audience can understand   Never use difficult word...
Side talk
Dress Appropriately   Attention is on you- so dress    suitably   Formal- Lounge   Informal- Smart Casual   Never over...
Rehearse   Stand in front of a mirror and present    yourself   Repeat it several times until you rectify    your errors...
VisualiseALLSayWhat ?
“Ela Kiri”
“That’s Great”
Making great presentations by Maxwell Ranasinghe
Making great presentations by Maxwell Ranasinghe
Making great presentations by Maxwell Ranasinghe
Making great presentations by Maxwell Ranasinghe
Making great presentations by Maxwell Ranasinghe
Making great presentations by Maxwell Ranasinghe
Making great presentations by Maxwell Ranasinghe
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Making great presentations by Maxwell Ranasinghe

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Making great presentations by Maxwell Ranasinghe

  1. 1. Making Great Presentations  Conquer nerves and stage fright  Master powerful communication skills  Deliver presentations with confidence and style
  2. 2. However much you are educated, ifyou cannot present facts and figureswell you have a big problem at hand.  Many employees today look for people who could communicate well  As a result, developing presentation skills has become an important part of any course of study.  Marks are given for presentations in the Universities
  3. 3.  Rough to smooth
  4. 4. 4 Ps in presentations Plan Prepare Practice Present
  5. 5. Side talk
  6. 6. Plan Understand the audience  Background  Knowledge  Experience  Needs  Goals
  7. 7. Plan…Find out the purpose of your talkIs it to Inform Persuade Motivate to action Sell Teach Train
  8. 8. Plan…Draw up a logical framework Define the topic Current status Issues and core problems Possible answers/ alternatives Challenges Action Plan
  9. 9. Plan….Time How much of time devoted to my presentation ( depth of the talk depends on the time) If some one has already taken portion of time, how do you manage with the available time How to use the time effectively on different sub topics. Some times more time used for background factors than the topic in issue Not to exceed the time limit. Keep your presentation to the point.
  10. 10. Side talk
  11. 11. Prepare How much of information I have Researching the subject Where to get information Find out or develop a good opening and concluding remark File the information in an accessible storage If electronic storage is used at least store in two mediums
  12. 12. Prepare….Process data and get only therelevant in right quantities inpresentable manner Graphs Pictures Diagrams Percentages Ratios Flow charts Analysis Be creative
  13. 13. How to prepare slides Use less than six sentences in one slide Have only appropriate graphs, figures and pictures Use background colours that would not blur the main message Use only appropriate animation on slides Be brief on slides and explain
  14. 14. Side talk
  15. 15. Throw a challenge to the audience•Smoking Reduces weight•Say how????
  16. 16. Getting Prepared
  17. 17. Prepare…. Use only the information that you are going to cite in the presentation in slides If you use foreign words, accronyms explain them Jargon could be used only if audience know about it.
  18. 18. Get ready for the worse There could be a electricity failure The Multi media may not work Computer may not work Your CD containing your presentation may not read or go blank Slide Projector lamp may burst Handouts may not come in timeAnswer :In addition to electronic stuff have rough sketch. That could save your day.
  19. 19. Side talk
  20. 20. Practice Find out the style that suits your personality and the situation Adapt to the situation depending on the circumstances The style depends largely on the way you normally talk Do not present as if you are reading a book or paper without any emphasis on punctuations Tell it like a story- remember Seeyage Katha “ ekaparatama Walahek Penna” Use tone. Speak with a moderate speed Never use artificial accent
  21. 21. Practice about how to useyour body language Using your hands  invite the audience accept your point by having your palms upwards  Avoid closing your hands firmly as this can be a sign of aggressiveness  Avoid rubbing your hands – sign of
  22. 22.  Avoid pointing one finger at audience- sign of warning Do not put your hands in the pocket when presenting
  23. 23. Your mobile phone If possible say at the beginning“ Oh I am going to off this as it may disturb all of us” This will send a message to the audience also to off the phone or at least put on the vibration mode Ensure that your phone is off. ( not even vibration) Never answer the phone
  24. 24. Using facial expression and eyebrow Use your eye brows to articulate your feelings Move your head around and look people in the eye. Do not focus only on one person, few or one side of the audience. Do not always direct your talk to the head table or the leader or guest Look at people who do not give
  25. 25. Controlling your physical andpsychological status Move around if possible Have an active outlook Face the audience always rather than the board or the screen behind you Do not get emotional Do not get irritated with the audience Do not get into extremes Admit your mistakes and sincerely thank for pointing out.
  26. 26. Involve the audience  Show you are interested in audience  Ask them to comment  Ask them few easy questions  Crack a decent joke  Give a compliment to volunteers who answer your questions  Give a handout
  27. 27. Judge the status of theaudience while you are talking  Are they with you ( facial expression, nodding, smiling)  Are they sleeping, yawning or doing some other thing while you are talking  Are they talking with each other while you are talking  Are they talking over the mobile or playing games or sending SMS’s  Are they looking disappointed
  28. 28. How to draw attention of thedisinterest Ask questions Say that no one is going to sleep Give a point to discuss with the person seated to next Say a word in half and let the audience complete Bring in a funny photo/ joke
  29. 29. Develop your language You must use the appropriate word that the audience can understand Never use difficult words when simple words are there Do not use slang ( wanna , gonna) Avoid fillers- ah, em, er, well, basically, you know, like, kind of, of course, more or less, by the way, don’t you know etc. Do not worry to use Sinhalese or Tamil words or phrases when you are giving a talk in English in Sri
  30. 30. Side talk
  31. 31. Dress Appropriately Attention is on you- so dress suitably Formal- Lounge Informal- Smart Casual Never over dress with too much of Jewellery, make up etc.
  32. 32. Rehearse Stand in front of a mirror and present yourself Repeat it several times until you rectify your errors and build confidence Make the presentation in front of a friend Ask him to make a candid evaluation Try and video your talk and see how you perform More you practice more you do well.
  33. 33. VisualiseALLSayWhat ?
  34. 34. “Ela Kiri”
  35. 35. “That’s Great”

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