Making Great Presentations Conquer nerves and stage fright Master powerful communication skills Deliver presentations with confidence and style
However much you are educated, ifyou cannot present facts and figureswell you have a big problem at hand. Many employees today look for people who could communicate well As a result, developing presentation skills has become an important part of any course of study. Marks are given for presentations in the Universities
Plan…Find out the purpose of your talkIs it to Inform Persuade Motivate to action Sell Teach Train
Plan…Draw up a logical framework Define the topic Current status Issues and core problems Possible answers/ alternatives Challenges Action Plan
Plan….Time How much of time devoted to my presentation ( depth of the talk depends on the time) If some one has already taken portion of time, how do you manage with the available time How to use the time effectively on different sub topics. Some times more time used for background factors than the topic in issue Not to exceed the time limit. Keep your presentation to the point.
Prepare How much of information I have Researching the subject Where to get information Find out or develop a good opening and concluding remark File the information in an accessible storage If electronic storage is used at least store in two mediums
Prepare….Process data and get only therelevant in right quantities inpresentable manner Graphs Pictures Diagrams Percentages Ratios Flow charts Analysis Be creative
How to prepare slides Use less than six sentences in one slide Have only appropriate graphs, figures and pictures Use background colours that would not blur the main message Use only appropriate animation on slides Be brief on slides and explain
Prepare…. Use only the information that you are going to cite in the presentation in slides If you use foreign words, accronyms explain them Jargon could be used only if audience know about it.
Get ready for the worse There could be a electricity failure The Multi media may not work Computer may not work Your CD containing your presentation may not read or go blank Slide Projector lamp may burst Handouts may not come in timeAnswer :In addition to electronic stuff have rough sketch. That could save your day.
Practice Find out the style that suits your personality and the situation Adapt to the situation depending on the circumstances The style depends largely on the way you normally talk Do not present as if you are reading a book or paper without any emphasis on punctuations Tell it like a story- remember Seeyage Katha “ ekaparatama Walahek Penna” Use tone. Speak with a moderate speed Never use artificial accent
Practice about how to useyour body language Using your hands invite the audience accept your point by having your palms upwards Avoid closing your hands firmly as this can be a sign of aggressiveness Avoid rubbing your hands – sign of
Avoid pointing one finger at audience- sign of warning Do not put your hands in the pocket when presenting
Your mobile phone If possible say at the beginning“ Oh I am going to off this as it may disturb all of us” This will send a message to the audience also to off the phone or at least put on the vibration mode Ensure that your phone is off. ( not even vibration) Never answer the phone
Using facial expression and eyebrow Use your eye brows to articulate your feelings Move your head around and look people in the eye. Do not focus only on one person, few or one side of the audience. Do not always direct your talk to the head table or the leader or guest Look at people who do not give
Controlling your physical andpsychological status Move around if possible Have an active outlook Face the audience always rather than the board or the screen behind you Do not get emotional Do not get irritated with the audience Do not get into extremes Admit your mistakes and sincerely thank for pointing out.
Involve the audience Show you are interested in audience Ask them to comment Ask them few easy questions Crack a decent joke Give a compliment to volunteers who answer your questions Give a handout
Judge the status of theaudience while you are talking Are they with you ( facial expression, nodding, smiling) Are they sleeping, yawning or doing some other thing while you are talking Are they talking with each other while you are talking Are they talking over the mobile or playing games or sending SMS’s Are they looking disappointed
How to draw attention of thedisinterest Ask questions Say that no one is going to sleep Give a point to discuss with the person seated to next Say a word in half and let the audience complete Bring in a funny photo/ joke
Develop your language You must use the appropriate word that the audience can understand Never use difficult words when simple words are there Do not use slang ( wanna , gonna) Avoid fillers- ah, em, er, well, basically, you know, like, kind of, of course, more or less, by the way, don’t you know etc. Do not worry to use Sinhalese or Tamil words or phrases when you are giving a talk in English in Sri
Dress Appropriately Attention is on you- so dress suitably Formal- Lounge Informal- Smart Casual Never over dress with too much of Jewellery, make up etc.
Rehearse Stand in front of a mirror and present yourself Repeat it several times until you rectify your errors and build confidence Make the presentation in front of a friend Ask him to make a candid evaluation Try and video your talk and see how you perform More you practice more you do well.