<ul><li>Research Methodology </li></ul><ul><li>Topic Of Stage: </li></ul><ul><li>Principles Of Presentation </li></ul><ul>...
Communicatio n “A process of transferring information from one  entity to other” OR “It is a process of imparting or inter...
<ul><li>Purpose of Presentation </li></ul><ul><li>To inform others. </li></ul><ul><li>To persuade about your ideas. </li><...
<ul><li>General Format Of Presentation </li></ul><ul><li>Introduction </li></ul><ul><li>It is consist of material giving o...
<ul><li>Basic Infrastructure Of Presentation </li></ul><ul><li>A presentation body infrastructure and its mechanics is com...
<ul><li>1) Strategy </li></ul><ul><li>Understand your purpose and role which involves knowing your audience, the occasion,...
<ul><li>Structure </li></ul><ul><li>Once you know what do you want to say, then you have to organize the theme in an organ...
<ul><li>Prepare for contingencies – and rehearse well. </li></ul><ul><li>Think about what might happen and prepare - what ...
<ul><li>3. Style </li></ul><ul><li>A good delivery seems both intellectual and emotional. </li></ul><ul><li>Where, organiz...
<ul><li>5. Regional accents or colloquialisms matters a lot; so use  common accent.  </li></ul><ul><li>6. Physical manneri...
<ul><li>4. Supplement </li></ul><ul><li>It mainly comprises use of questions and challenges. </li></ul><ul><li>Ask &quot;f...
<ul><li>Avoid rhetorical questions - ask interesting questions that are thought provoking but not too difficult to answer....
<ul><li>Principles of Presentation </li></ul><ul><li>There are few basic principles of presentation to make it more effect...
<ul><li>2) Think about Your Audience ;  </li></ul><ul><li>Who are they, why are they here and what are their interests.  <...
<ul><li>3) Be clear about your purpose </li></ul><ul><li>Are you informing or persuading or only tell them what you are go...
<ul><li>Planning the presentation </li></ul><ul><li>Preparing a structure of the talk carefully and logically, just as a w...
<ul><li>Pace & Structure </li></ul><ul><li>If the pace is too slow it will bore the audience rigid. </li></ul><ul><li>If i...
<ul><li>8. Organize data of topic </li></ul><ul><li>Prioritize topics and allocate time accordingly. </li></ul><ul><li>Say...
<ul><li>9. Create an Effective Conclusion </li></ul><ul><li>Summarize, set final image, provide closure. </li></ul><ul><li...
<ul><li>11. Sound spontaneous, conversational, enthusiastic </li></ul><ul><li>Use key phrases in your notes so you don't h...
<ul><li>14) Use Visual Aids to Enhance the Message </li></ul><ul><li>Use visuals to reinforce and clarify, not overwhelm. ...
<ul><li>Cope with Stage Fright by Remembering the 7 “P” suggested by Engleberg (1994) </li></ul><ul><li>P urpose (Yours, y...
<ul><li>Conclusion </li></ul><ul><li>In conclusion we say that 4 “P” are key principles; </li></ul><ul><li>Planning:  Over...
<ul><li>REFERENCES </li></ul><ul><li>Antonoff, Michael, &quot;Presentations that Persuade&quot;, Personal Computing, 27 Ju...
<ul><li>Good luck !! </li></ul>
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Farees Mufti Presentation Slides

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Farees Mufti Presentation Slides

  1. 1. <ul><li>Research Methodology </li></ul><ul><li>Topic Of Stage: </li></ul><ul><li>Principles Of Presentation </li></ul><ul><li>Presenter: </li></ul><ul><li>Farees Ud Din Mufti </li></ul>
  2. 2. Communicatio n “A process of transferring information from one entity to other” OR “It is a process of imparting or interchanging of thoughts, opinions, or information by speech, writing or drawings is called communication”. <ul><li>Presentation </li></ul><ul><li>It is like a story. </li></ul><ul><li>Defined as; </li></ul><ul><li>“ The presentation is a way of communicating ones own message to an audience”. </li></ul>
  3. 3. <ul><li>Purpose of Presentation </li></ul><ul><li>To inform others. </li></ul><ul><li>To persuade about your ideas. </li></ul><ul><li>A way to express ones ideas. </li></ul><ul><li>It aims at lessening the stage fright and terror. </li></ul><ul><li>Simply it helps in delivery of ones opinion haphazardly. </li></ul>
  4. 4. <ul><li>General Format Of Presentation </li></ul><ul><li>Introduction </li></ul><ul><li>It is consist of material giving overview of presentation, purpose of topic, outcomes from presented topic and presenter occupation. </li></ul><ul><li>Body Text </li></ul><ul><li>This is the main digest of topic. </li></ul><ul><li>It contains the interpretation of the problem, during which the speaker follows the outline mentioned earlier. </li></ul><ul><li>3. Conclusion </li></ul><ul><li>The final text which will review, highlight and emphasize - key points, benefits, recommendations is the conclusion. </li></ul><ul><li>Here final step is to collect words about the topic and draw final conclusions. </li></ul>
  5. 5. <ul><li>Basic Infrastructure Of Presentation </li></ul><ul><li>A presentation body infrastructure and its mechanics is composed of four “S” i.e. </li></ul><ul><li>Strategy </li></ul><ul><li>Structure </li></ul><ul><li>Style </li></ul><ul><li>Supplement </li></ul>
  6. 6. <ul><li>1) Strategy </li></ul><ul><li>Understand your purpose and role which involves knowing your audience, the occasion, and the expectations of your audience. </li></ul><ul><li>Tailor your message to the audience to get attention of them. </li></ul><ul><li>Be concrete, specific, practical, and relevant. </li></ul><ul><li>Clarify your objectives – whether to motivate?or inform? Or persuade? or teach? </li></ul><ul><li>Clarify what role you will be performing - coach? advocate? teach? </li></ul><ul><li>Develop a logically compelling case for your plan. </li></ul><ul><li>Reach a common goal and research your topic. </li></ul>
  7. 7. <ul><li>Structure </li></ul><ul><li>Once you know what do you want to say, then you have to organize the theme in an organized structure. </li></ul><ul><li>Organize the body of the presentation logically - always from simple to complex. </li></ul><ul><li>When appropriate, encourage audience participation. </li></ul><ul><li>Conclude on a &quot;high note&quot; - include an overall summary and proposed actions or options </li></ul><ul><li>Incorporate visual aids effectively - don't let mechanics of presentation interfere with your message. </li></ul>
  8. 8. <ul><li>Prepare for contingencies – and rehearse well. </li></ul><ul><li>Think about what might happen and prepare - what if the overhead bulb blows out;... </li></ul><ul><li>What if the audience is more prepared than you expected ... </li></ul><ul><li>What if there is an unexpected question - - if a disruption is particularly obtrusive, you might relieve the tension with a joke or humorous comment. </li></ul>
  9. 9. <ul><li>3. Style </li></ul><ul><li>A good delivery seems both intellectual and emotional. </li></ul><ul><li>Where, organizing ideas is part of the task. </li></ul><ul><li>So, to gain and maintain attention, an attractive style is needed: </li></ul><ul><ul><li>Convey &quot;controlled enthusiasm&quot; for your subject – Posture, tone; don't lean. </li></ul></ul><ul><ul><li>Audience will mirror your attitude – so radiate confidence without preaching. </li></ul></ul><ul><ul><li>Don't confuse enthusiasm with loudness; try to convey a range of emotions from concern, anticipation, excitement. </li></ul></ul><ul><ul><li>Where appropriate, candidly discuss pros and cons; explain advantages first; present risks or challenges than. </li></ul></ul>
  10. 10. <ul><li>5. Regional accents or colloquialisms matters a lot; so use common accent. </li></ul><ul><li>6. Physical mannerisms i.e. speakers who pace jingles change in their pockets etc focuses attention on themselves rather than the subject thus causes inadvertent and distracting. </li></ul><ul><li>7. Voice tone should be moderate loud and avoid dramatic variations in the pitches of their voices, only decency matters. </li></ul><ul><li>8. Presentations are movies not snapshots; prepare the space for movement. </li></ul><ul><li>9. Try to position yourself to enhance rapport with the audience. </li></ul><ul><li>10. Eye contact is your primary tool for establishing audience involvement; look at your audience in random rotating order. </li></ul>
  11. 11. <ul><li>4. Supplement </li></ul><ul><li>It mainly comprises use of questions and challenges. </li></ul><ul><li>Ask &quot;friendly&quot; questions - Avoid asking risky questions - that is, questions that may imply lack of knowledge or intelligence. </li></ul><ul><li>Make the interchange a mutually satisfying experience between you and your audience. </li></ul><ul><li>A polite &quot;thank you, that's what I was looking for&quot; can get you back on track after reasonable discussion. </li></ul><ul><li>When challenged, be candid and firm but avoid over responding. </li></ul><ul><li>Maintain control of the session. </li></ul>
  12. 12. <ul><li>Avoid rhetorical questions - ask interesting questions that are thought provoking but not too difficult to answer. </li></ul><ul><li>Put &quot;you&quot; elements into questions - make them relevant to the audience's personal experience. </li></ul><ul><li>Prepare key questions prior to the presentation; it is difficult to think of good questions on your feet. </li></ul><ul><li>Be firm and assertive without being aggressive or defensive. </li></ul>
  13. 13. <ul><li>Principles of Presentation </li></ul><ul><li>There are few basic principles of presentation to make it more effective. </li></ul><ul><li>Start preparing early ; </li></ul><ul><li>Don't wait until the last few days to prepare so prepare it early, let it rest a little bit and come back to it. </li></ul><ul><li>Practice your entire presentation-including your slides, if you can practice it before a group of colleagues or friends is better. </li></ul>
  14. 14. <ul><li>2) Think about Your Audience ; </li></ul><ul><li>Who are they, why are they here and what are their interests. </li></ul><ul><li>What do they know; what do they want to know; what is a worthwhile investment in their time. </li></ul>
  15. 15. <ul><li>3) Be clear about your purpose </li></ul><ul><li>Are you informing or persuading or only tell them what you are going to do, tell them. </li></ul><ul><li>What do you want the audience to know, feel, or believe afterwards. </li></ul><ul><li>Keeping to time </li></ul><ul><li>Simply to manage the whole in specified </li></ul><ul><li>and ideal short time is the key to successful </li></ul><ul><li> presentation. </li></ul>
  16. 16. <ul><li>Planning the presentation </li></ul><ul><li>Preparing a structure of the talk carefully and logically, just as a written report. </li></ul><ul><li>It shows the objectives of the talk and the main points you want to make. </li></ul><ul><li>6. Use an Effective Introduction </li></ul><ul><li>Greet the audience in formal opening (for example, ‘Assalam O Alaikum or Good morning, ladies and gentlemen') </li></ul><ul><li>Say thanks to them and tell them who you are? </li></ul><ul><li>Tell the audience what you are going to tell them about topic. </li></ul><ul><li>Effects and outcomes of selected topic and finally give outline of the topic. </li></ul>
  17. 17. <ul><li>Pace & Structure </li></ul><ul><li>If the pace is too slow it will bore the audience rigid. </li></ul><ul><li>If it’s too fast, it will lose them almost from the start. </li></ul><ul><li>So to maintain a steady pace that allows audience to follow what presenter say without being sent to sleep. </li></ul>
  18. 18. <ul><li>8. Organize data of topic </li></ul><ul><li>Prioritize topics and allocate time accordingly. </li></ul><ul><li>Say how long you will take. </li></ul><ul><li>Have a well thought pattern (examples are problem/solution, chronological, cause and effect, topical); use transitions to move smoothly from one point to the next. </li></ul><ul><li>Use supporting materials to flesh out main points. </li></ul><ul><li>When you will take questions i.e. there will be time for questions and comments and audience would be free at that time. </li></ul>
  19. 19. <ul><li>9. Create an Effective Conclusion </li></ul><ul><li>Summarize, set final image, provide closure. </li></ul><ul><li>Don't just present data or summarized results and leave the audience to draw its own conclusions, </li></ul><ul><li>You have had much more time to work with your information than your audience so share your understandings </li></ul><ul><li>10. Compose for the Ear, not for the Eye </li></ul><ul><li>Use simple words, simple sentences, markers, repetition, images, personal language (&quot;You&quot; and &quot;I&quot;). </li></ul>
  20. 20. <ul><li>11. Sound spontaneous, conversational, enthusiastic </li></ul><ul><li>Use key phrases in your notes so you don't have to read, use the overhead instead of notes. </li></ul><ul><li>Vary volume, don't be afraid of silence, don't use fillers like &quot;um&quot;.... Avoid jokes and baseless shouting. </li></ul><ul><li>Use Body Language Effectively </li></ul><ul><li>Relaxed gestures, eye contact; don't </li></ul><ul><li>play with a pen or pointer. </li></ul><ul><li>Don't block visual aids. </li></ul><ul><li>Use comfortable and attractive dress. </li></ul>
  21. 21. <ul><li>14) Use Visual Aids to Enhance the Message </li></ul><ul><li>Use visuals to reinforce and clarify, not overwhelm. </li></ul><ul><li>Use effective, designed and properly used transparencies. </li></ul><ul><li>Keep visual aids fully defined; use titles to guide the audience. </li></ul><ul><li>Analyze the Environment </li></ul><ul><li>Check out size of room, placement of chairs, time of day, temperature, distractions </li></ul><ul><li>Check out AV equipment ahead of time; have a spare bulb. </li></ul>
  22. 22. <ul><li>Cope with Stage Fright by Remembering the 7 “P” suggested by Engleberg (1994) </li></ul><ul><li>P urpose (Yours, your topic) </li></ul><ul><li>P eople (To whom you are concerned) </li></ul><ul><li>P lace (Where, why and whom) </li></ul><ul><li>P reparation (Be prepared in advance) </li></ul><ul><li>P lanning (Organizing topic) </li></ul><ul><li>P ersonality (Personal decency) </li></ul><ul><li>P erformance (Topic rehearsal) </li></ul>
  23. 23. <ul><li>Conclusion </li></ul><ul><li>In conclusion we say that 4 “P” are key principles; </li></ul><ul><li>Planning: Overall plan of presenting material, as stated “By failing to prepare, you are preparing to fail”. (Benjamin Franklin) </li></ul><ul><li>2. Producing: Organizing what to be presented either notes, handouts, slides or documents, but keep it simple, as stated “Simplicity is the ultimate sophistication” (Leonardo da Vinci) </li></ul><ul><li>3. Practice: Involves to rehearse the topic before going on stage simply practice, practice and practice. </li></ul><ul><li>4. Present: How to present the story of topic keep your knowledge influential, so “ Be sincere; be brief; be seated”. (Fanklin D. Roosevelt). </li></ul>
  24. 24. <ul><li>REFERENCES </li></ul><ul><li>Antonoff, Michael, &quot;Presentations that Persuade&quot;, Personal Computing, 27 July 1990, 60-68. </li></ul><ul><li>Benjamin, James and Raymie E. McKerrow, Business and Professional Communication, Harper Collins, New York, 1994. </li></ul><ul><li>Engleberg, Isa N. The Principles of Public Presentation, Harper Collins, New York, 1994. </li></ul><ul><li>Osborn, M. and S. Osborn, Public Speaking, Houghton-Mifflin, Boston, 1988. </li></ul><ul><li>http://www.youtube.com/watch?v=XxR8lh9riFg (accessed:11:34 PM, 6/02/2010) </li></ul><ul><li>http://www.youtube.com/watch?v=Jd04ANfxP6I&feature=related(accessed:11:39 PM, 6/02/2010) </li></ul>
  25. 25. <ul><li>Good luck !! </li></ul>

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