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Oral presentation

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Oral presentation

  1. 1. ELEC/TELE/PHTN 3117:Electrical Engineering Design Oral Presentation
  2. 2. Week 12 Seminar: Process•  Absolute quiet in the laboratory!!•  Speak/demonstrate for 10 minutes max –  typically 5 minutes for each team member –  penalties for going over time•  Questions for 2 to 3 minutes –  keep your answers short!! –  marked by myself & lab demonstrators –  marks not necessarily equal for each team member•  Setup & get going in less than 1 minute!
  3. 3. Week 12 Seminar: Equipment•  Portable projector screen•  Overhead and Data projector –  Consider how much you use the data projector, in view of the strict time limit –  Be prepared to write on the whiteboard, issue handouts and/or use overhead transparencies in case of technical difficulties
  4. 4. Week 12 Seminar: Scenario•  Presentation to management –  Summarise important points –  Highlight particularly novel/creative aspects •  Briefly point out any special circuit features, as you see fit •  But, usually no point in showing PCB layout –  Demonstrate prototype •  Briefly discuss performance attributes or specifications –  these might be deduced from testing your prototype •  Remember to tie everything back to user requirements –  Build case to proceed with development –  Even if outcome was not good •  There may be a positive message or ideas for going forward with a related product. You must have learned something.
  5. 5. Week 12 Seminar: Marking•  Combined Marks –  Technical content (____/4) –  Demonstration effectiveness (____/4) –  Marketing & Decision to Proceed (____/4) –  Within time (____/1)•  Individual Marks –  Communication effectiveness (____/4) –  Demonstrated understanding (____/3)•  Contribution –  Student 1 percentage of combined marks (____%) –  Student 2 percentage of combined marks (____%) –  Student 3 percentage of combined marks (____%)
  6. 6. Spoken Versus Written English•  Speak naturally –  Use ordinary not literary English –  Try to avoid reading your presentation•  Sign-posting –  Order of presentation is important•  Rhetorical questions –  Answer your own questions•  Analogies –  Relate it to what the audience knows
  7. 7. Things to do•  Use overheads or powerpoint –  Diagrams to aid explanation; picture tells a thousand words –  Keywords: headings to guide your talk•  Practice your talk –  Is it within time?•  Use ~1 slide per 1 to 2 minutes of talking –  Don’t just read it! Talk around the topic on the slide. –  Studies show: •  If audio & visual aids are redundant, communication is less effective than if you just used one medium. •  More effective only if they are complementary.•  Practice your talk –  To get feedback –  To know what your going to say
  8. 8. Things to do•  Look at and talk to the audience•  Be animated, relax, breathe•  Know the topic very well!! –  Lack of confidence is usually obvious•  Keep explanations clear and brief –  Use examples and analogies –  Do not bore the listener – you have no time to waste anyway•  Ensure your prototype works!
  9. 9. Things NOT to do•  Don’t put so much on a slide that the audience is distracted trying to read it all. –  You don’t want to try to put everything you are going to say on the slide.•  Don’t use such a small font the audience has trouble reading it!•  Don’t be late for your presentation!
  10. 10. Things NOT to do•  Read from a script•  Go over the allotted time•  Fail to demonstrate your project•  Stand in front of the projector/screen –  Or the marker•  Argue when questions are asked•  Take too long to answer a question –  There are probably more to come; if you don’t have time to answer them, your mark may hurt

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