Week 12 Seminar: Process• Absolute quiet in the laboratory!!• Speak/demonstrate for 10 minutes max – typically 5 minutes for each team member – penalties for going over time• Questions for 2 to 3 minutes – keep your answers short!! – marked by myself & lab demonstrators – marks not necessarily equal for each team member• Setup & get going in less than 1 minute!
Week 12 Seminar: Equipment• Portable projector screen• Overhead and Data projector – Consider how much you use the data projector, in view of the strict time limit – Be prepared to write on the whiteboard, issue handouts and/or use overhead transparencies in case of technical difficulties
Week 12 Seminar: Scenario• Presentation to management – Summarise important points – Highlight particularly novel/creative aspects • Briefly point out any special circuit features, as you see fit • But, usually no point in showing PCB layout – Demonstrate prototype • Briefly discuss performance attributes or specifications – these might be deduced from testing your prototype • Remember to tie everything back to user requirements – Build case to proceed with development – Even if outcome was not good • There may be a positive message or ideas for going forward with a related product. You must have learned something.
Week 12 Seminar: Marking• Combined Marks – Technical content (____/4) – Demonstration effectiveness (____/4) – Marketing & Decision to Proceed (____/4) – Within time (____/1)• Individual Marks – Communication effectiveness (____/4) – Demonstrated understanding (____/3)• Contribution – Student 1 percentage of combined marks (____%) – Student 2 percentage of combined marks (____%) – Student 3 percentage of combined marks (____%)
Spoken Versus Written English• Speak naturally – Use ordinary not literary English – Try to avoid reading your presentation• Sign-posting – Order of presentation is important• Rhetorical questions – Answer your own questions• Analogies – Relate it to what the audience knows
Things to do• Use overheads or powerpoint – Diagrams to aid explanation; picture tells a thousand words – Keywords: headings to guide your talk• Practice your talk – Is it within time?• Use ~1 slide per 1 to 2 minutes of talking – Don’t just read it! Talk around the topic on the slide. – Studies show: • If audio & visual aids are redundant, communication is less effective than if you just used one medium. • More effective only if they are complementary.• Practice your talk – To get feedback – To know what your going to say
Things to do• Look at and talk to the audience• Be animated, relax, breathe• Know the topic very well!! – Lack of confidence is usually obvious• Keep explanations clear and brief – Use examples and analogies – Do not bore the listener – you have no time to waste anyway• Ensure your prototype works!
Things NOT to do• Don’t put so much on a slide that the audience is distracted trying to read it all. – You don’t want to try to put everything you are going to say on the slide.• Don’t use such a small font the audience has trouble reading it!• Don’t be late for your presentation!
Things NOT to do• Read from a script• Go over the allotted time• Fail to demonstrate your project• Stand in front of the projector/screen – Or the marker• Argue when questions are asked• Take too long to answer a question – There are probably more to come; if you don’t have time to answer them, your mark may hurt