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Power point presentations dos and don’ts


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Presentation for one of my ETRC seminars

Published in: Education

Power point presentations dos and don’ts

  1. 1. Power Point Presentations Dos and Don’ts Daniela Munca, ALC May 2010
  2. 2. Have you experienced that…
  3. 3. 5 top Power Point Mistakes
  4. 4. 1. T. M. I. ( Too Much Information ) <ul><li>You know  so much  about the topic!!! </li></ul><ul><li>no one can follow the thread of the presentation </li></ul>
  5. 5. The K.I.S.S. principle <ul><li>Keep It Silly Simple) </li></ul><ul><li>Stick to three, or at the most, four points about your topic and expound on them. </li></ul><ul><li>The audience will be more likely to retain the information. </li></ul>
  6. 6. 2. Poorly Chosen Design Template or Design Theme
  7. 7. Background – Bad <ul><li>Avoid backgrounds that are distracting or difficult to read from </li></ul><ul><li>Always be consistent with the background that you use </li></ul>
  8. 8. 3. Colour - Bad <ul><li>Using a font colour that does not contrast with the background colour is hard to read </li></ul><ul><li>Using colour for decoration is distracting and annoying . </li></ul><ul><li>Using a different colour for each point is unnecessary </li></ul><ul><ul><li>Using a different colour for secondary points is also unnecessary </li></ul></ul><ul><li>T r y i n g t o b e c r e a t i v e c a n a l s o b e b a d </li></ul>
  9. 9. 4. Poor knowledge of the subject <ul><li>Do it only if your are ready, </li></ul><ul><li>Use the cue cards, </li></ul><ul><li>Don’t give the handout at the beginning, </li></ul><ul><li>Don’t read word </li></ul><ul><li>by word, </li></ul><ul><li>Be confident! </li></ul>
  10. 10. 5. Too many bullet points <ul><li>avoid too many bullet points </li></ul><ul><li>avoid too many bullet points </li></ul><ul><li>Avoid too many bullet points </li></ul><ul><li>Avoid too many bullet points </li></ul><ul><li>Avoid too many bullet points </li></ul><ul><li>avoid too many bullet points </li></ul><ul><li>Avoid too many bullet points </li></ul><ul><li>Avoid too many bullet points </li></ul><ul><li>Avoid too many bullet points </li></ul>This is bad
  11. 11. Solution : The Three Presentation Essentials <ul><li>- Use visual aids where you can </li></ul><ul><li>- Rehearse, rehearse, rehearse </li></ul><ul><li>- The audience will only remember  three messages </li></ul>
  12. 12. Why should you use visual aids? <ul><li>Professor Albert Mehrabian: </li></ul><ul><li>55% of the information we take in is visual and only 7% is text </li></ul><ul><li>Use visuals (pictures, graphs, tables, props) whenever you can </li></ul><ul><li>In a speech you are only using 38% of the communication medium </li></ul><ul><li>Ditch the bullet points </li></ul>
  13. 13. Making the presentation memorable <ul><li>Study at the Wharton Research Centre </li></ul><ul><li>Using visual slides had a dramatic effect on message retention.  </li></ul><ul><li>The effect of using visuals is truly staggering! </li></ul><ul><li>“ A picture is worth a thousand words&quot; is as true today as it has always been. </li></ul>
  14. 14. &quot;If you fail to prepare, you are prepared to fail&quot; <ul><li>Rule 1. Rehearse against the clock </li></ul><ul><li>Practice your presentation </li></ul><ul><li>against the clock. </li></ul><ul><li>Allow extra time for questions </li></ul><ul><li>Watch out for nerves </li></ul><ul><li>Take in a clock or take off your wrist watch </li></ul>
  15. 15. Rule 2: Video or tape record yourself <ul><li>Some immediate feedback </li></ul><ul><li>will enable you to fine tune your performance </li></ul><ul><li>a rehearsal is the staple of many presentation training companies - so why not save time and money and do it yourself? </li></ul><ul><li>Does it work?  </li></ul><ul><li>Students feedback </li></ul>
  16. 16. Rule 3: Memorize your script <ul><li>Winston Churchill is widely attributed as being one of the great speakers. </li></ul><ul><li>It took him six weeks to prepare his Maiden Speech in the House of Commons and he learnt it word perfect. </li></ul>
  17. 17. Rule 4: Use the rule of three <ul><li>People tend to only remember three things </li></ul><ul><li>Work out what the three messages that you want your audience to take away </li></ul><ul><li>Structure your presentation around them </li></ul><ul><li>Use a maximum of three points on a slide </li></ul>
  18. 18. Rule 5: Tell stories <ul><li>All presentations are a type of theatre. </li></ul><ul><li>Tell stories and anecdotes to help illustrate points </li></ul>
  19. 19. Rule 6: Know what slide is coming next <ul><li>You should always know when presenting which slide is coming up next. </li></ul><ul><li>It sounds very powerful when you say “On the next slide [Click] you will see…” </li></ul>
  20. 20. Rule 7: Have a back-up plan <ul><li>Murphy’s law normally applies during a presentation. </li></ul><ul><li>Technology not working, power cuts, projector blowing a bulb, spilling coffee on your front, no loudspeakers … </li></ul><ul><li>When you have back-ups – you seldom need to use them. </li></ul>
  21. 21. Rule 8: The Takahashi Method <ul><li>Masayoshi Takahashi (Japan) developed a system of presentation that uses only text. </li></ul><ul><li>But not just text; VERY LARGE TEXT. </li></ul><ul><li>The audience’s brains are fried trying to read and listen at the same time. </li></ul><ul><li>The advantage of the Takahashi Method - No long words or complex phrases – and no distractions. </li></ul>
  22. 22. <ul><li>Once Takahashi, a programmer, had to give a short presentation at a conference </li></ul><ul><li>He first used the method and found it helpful, at least with Japanese. </li></ul><ul><li>Takahashi never used  PowerPoint   </li></ul><ul><li>He uses only text in his slides. </li></ul><ul><li>The words or phrases resemble Japanese newspaper headlines rather than sentences which must be read. </li></ul>
  23. 23. Rule 9: The three parts rule <ul><li>You should break this down into </li></ul><ul><li>at least three sections. </li></ul><ul><li>Introduction </li></ul><ul><li>Tell your audience what you will be talking about and why you have chosen the topic. </li></ul><ul><li>Main Body </li></ul><ul><li>For this section you need to sort through your notes, and pick the main points: </li></ul><ul><li>Three main points for five-minute presentations </li></ul><ul><li>Four main points for ten-minute presentations </li></ul><ul><li>Five main points for fifteen-minute presentations </li></ul><ul><li>Wrapping up </li></ul>
  24. 24. Rule 10. Know Your Audience <ul><li>Take full control of your audience, </li></ul><ul><li>Speak out, </li></ul><ul><li>You should be the main attraction not the PowerPoint, </li></ul><ul><li>Control your voice </li></ul><ul><li>Eye contact </li></ul>
  25. 25. Smile! <ul><li>[email_address] </li></ul><ul><li>Daniela Munca, PhD </li></ul>