2. Basic definitions of Accounting
• Accounting:
Accounting is the maintenance of daily record of
economic activities in such a manner, so that it
is helpful in preparing specific information
regarding business or individual’s financial
affairs.
• Business:
Any legal and economic activity, for which
purpose is to earn money.
• Economic activity:
Any activity which involves money.
3. Accounting terminologies
Transaction:
Any dealing between a buyer and a seller, which involve
money.
There are two types of transactions,
Cash transaction:
When payment for goods/services is to be made on the
spot.(e.g.) A sale of Rs. 300 for cash.
Credit transaction:
When payment for goods/services is to be made in
future. (e.g.) A sale of Rs. 300 for which payment will
be received after 30 days.
5. Accounting terminologies
• Discount or concession:
Deduction in the normal selling price of
something.
Types of discount:
I. Trade discount (on the spot/not entered)
II. Cash discount (at the time of payment)
Types of cash discount:
I. Discount received (at the time of purchase)
II. Discount allowed (at the time of sales)
6. Accounting terminologies
• Creditors or Accounts payables:
To whom amount will be paid in future.
• Debtors or Accounts receivables:
From whom amount will be received in
future.
• Capital/Owner’s Equity:
The fund which is provided by the owner to business.
• Liabilities:
Any amount which is payable by the business, i.e.;
Capital & Other liabilities.
7. Accounting terminologies
• Asset:
Any source which is kept by business and
is expected to earn profit for business.
Types of asset:
Tangible asset:
An asset which have a physical
existence, like building.
Intangible asset:
An asset which do not have physical
existence like goodwill & copyrights.
8. Accounting terminologies
• Types of tangible asset:
Short-term asset/Current asset:
Asset used for a short period of time(less
than one year), e.g. – goods, cash.
Long-term asset/Fixed asset:
Asset used for a long period of time(more
than one year), e.g. – buildings, furniture
• Drawings:
Cash or goods withdrawn by the owner
from business, for personal use.
9. Accounting terminologies
• Accounting period
A span of time for which the profit/loss
and liabilities/assets are calculated.
• Revenue/Income:
Charges of the goods or services
provided to customer.
• Profit:
Profit is revenue minus expenses.
• Expenses:
The cost of generating the revenue.
10. Accounting terminologies
• Depreciation:
Gradual decrease in the value of fix asset,
due to its use and normal wear and tear.
It is a non cash expense for the business.
(e.g.) A building could be depreciated at
10% per annum.
11. Accounting Principles
• Separate Entity concept:
Business and owner are two different
entities.
• Going concern concept:
Business entity will continue to operate
indefinitely.
• Dual aspect concept:
Every transaction has two equal affects
and they both should be recorded.
12. Accounting Principles
• Cost concept:
An asset is always recorded at the cost at
which it is acquired instead of recording at
current market price.
• Money measurement concept
Only those transactions are recorded,
which can be expressed in terms of money
or which involve money.
13. Accounting Principles
• Accounting period concept:
The life of the business is divided into
series of equal periods for calculating
profit or loss, assets and liabilities.
• Realization concept:
Revenue should be recorded at the time,
when it is incurred, irrespective of when
actual payment is received.
14. Accounting Principles
• Matching concept:
Revenue of a particular period should be
offset against expenses incurred in that
period to generate that revenue, whether
the revenue is received or not.
• Conservatism/Prudence Concept:
Anticipated or expected losses are
recorded while expected profit is not
recorded. e.g.; Provision for bad debts
15. Accounting Principles
• Bad debts:
Amount which debtors deny to pay.
• Provision for bad debts:
Amount reserved in advance to cover bad
debts.
• Consistency Concept:
There should be consistency in accounting
methods being used by the business, over
the years.(e.g.) In Depreciation method.