Why Multitasking Doesn't Work And What To Do About It
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"Captain Time" Garland Coulson's slides form his presentation on why multitasking doesn't work and how to get more done by focusing more and multitasking less
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Why Multitasking Doesn't Work And What To Do About It
- 1. Why Multitasking DOESN’T Work And What To Do About It With “Captain Time” Garland Coulson
- 5. Study 2: Misteaks and Multitasking
- 7. World Class Performances Need World Class Concentration
- 9. Just one thing to do…. The one you are working on right now
- 13. Distraction Free Checklist • • • • • No music or background only Phone turned off Cell phone turned off Skype, Facebook, etc closed No email notifications
- 14. Coworkers
- 15. Co-Worker Checklist • • • • • • • • Your back to the door Don’t make eye contact Wear a headset during peak concentration Ask them what they want Tell them you are on a project deadline Shift social discussions to coffee/lunch Avoid gossip Schedule a time if they need help or time
- 16. subordinates
- 18. Alternative To Open Door • • • • • • Open door policy at set times Sign that you are focused and not to disturb Define “emergency” Meet 10-20 minutes/day with direct reports Ensure people go to their supervisor first Lead by example – don’t interrupt them either
- 19. What if your boss IS the interruption?
- 20. Dealing With Managers Who Interrupt • Ask for clarification on priority levels & due dates on new tasks to see how they fit in with existing ones • Suggest regular meetings/reports and make sure they are in on time – tell them you want to do this to interrupt them less • Send them to this course…
- 21. The Power Hour Or 20 minutes or 30 minutes …
- 22. Setting Up Your Power Hour • • • • • • Turn off all distractions Have your calls held or sent to voice mail Choose a high priority project for high focus Set a timer! Work for one hour If you can’t get an hour, try 20-30 minute blocks
- 23. Laser Focus Week Daily Themes Mon Tues Wed • Marketing • HR & Training • Operations Thurs Fri • Product • Planning Development
- 24. Laser Focus Week V2 Mon Tues Wed • Morning • Marketing • Afternoon • Client calls • Morning • Morning • HR & Training • Operations • Afternoon • Afternoon • Writing • Marketing Thurs Fri • Morning • Product Development • Afternoon • Review Reports • Morning • Planning • Afternoon • Research
- 25. Normal Microsoft Word Interface
- 26. Distraction-Free Mode In Microsoft Word
- 27. Other Software To Reduce Distractions Rescue Time
- 28. Summary • • • • • • • Choose focus over multitasking Reduce distractions Reduce staff interruptions Set blocks of time for your roles Create your “Power Hour” Use a timer Work on just one thing at a time – the most important priority to get done
- 29. 20 Minutes Free Discovery Session One – On One Coaching Phone or Skype Webinars How Garland Helps In-House Consulting & Training