Productivity

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Productivity

  1. 1. Productivity Lajtha Balázs BME TMIT 2014/03/14
  2. 2. Productivity • Productivity is the ratio of output to inputs in production; it is an average measure of the efficiency of production.
  3. 3. Workforce productivity • Workforce productivity is the amount of goods and services that a worker produces in a given amount of time.
  4. 4. Productivity 0 10 20 30 40 50 60 70 80 90 100 Norway Luxembourg Ireland UnitedStates Belgium Netherlands Denmark France Germany G7countries Switzerland Sweden Austria Australia Euroarea Spain Finland UnitedKingdom Canada Italy OECDTotal Iceland Japan Slovenia NewZealand SlovakRepublic Greece Portugal CzechRepublic Turkey Korea Hungary Poland Estonia Chile RussianFederation Mexico GDP per hour
  5. 5. Causes of low workforce productivity • Low prices and wages • Low productivity sectors • Outdated technology • Poor management • Low individual productivity
  6. 6. Causes of low individual productivity • Low prices and wages • Low productivity sectors • Outdated technology • Poor management
  7. 7. Causes of low individual productivity • Personal problems • Low “energy” level, stress • Dissatisfaction • Lack of motivation • Inadequate communication • Inadequate resources and tools • Poor priority, time and task management • Distractions
  8. 8. Public enemy #1
  9. 9. Public enemy #2 - work 0 500 1000 1500 2000 2500 0 10 20 30 40 50 60 70 80 90 100 Norway Luxembourg Ireland UnitedStates Belgium Netherlands Denmark France Germany G7countries Switzerland Sweden Austria Australia Euroarea Spain Finland UnitedKingdom Canada Italy OECDTotal Iceland Japan Slovenia NewZealand SlovakRepublic Greece Portugal CzechRepublic Turkey Korea Hungary Poland Estonia Chile RussianFederation Mexico GDP per hour Hours worked
  10. 10. Improving productivity • Holistic problem • Symptoms can be treated
  11. 11. • Personal problems • Low “energy” level, stress • Dissatisfaction • Lack of motivation • Inadequate communication • Inadequate resources and tools • Poor priority, time and task management • Distractions Improving productivity • Personal problems • Low “energy” level, stress • Dissatisfaction • Lack of motivation • Inadequate communication • Inadequate resources and tools • Poor priority, time and task management • Distractions
  12. 12. Productivity guidelines • Capture everything • Set aside time to plan • Prioritize • Limit work in progress • Reflect and improve
  13. 13. Productivity methods • Managing time and tasks better • Offload brain, keep free space • Easy to follow systems • Huge gains with small overhead
  14. 14. Productivity methods • Getting things done • Don’t break the streak • Pomodoro technique • The Action Method • Franklin Planner
  15. 15. Getting Things Done • It’s hard to see the big picture • Focus on the day to day tasks • Weekly reviews to gain perspective
  16. 16. Getting Things Done "The secret of getting ahead is getting started. The secret of getting started is breaking your complex overwhelming tasks into small manageable tasks, and then starting on the first one.“ Mark Twain
  17. 17. Getting Things Done • Manage tasks in lists – In: add anything that might be a task – Next (ASAP) actions: Something that can be DONE – Waiting for: Delegated actions – Projects: A goal that needs multiple actions – Some day: May investigate later • Contexts: tag the actions with required tools, places, people, time
  18. 18. Getting Things Done New idea New message In list Actiona ble? < 2min > 1 action? Next Projects Can I do it? Importa nt? Some day Waiting Drop it Do it Generate subtasks No, delegate Yes Yes No No Yes No Yes Yes
  19. 19. Don’t break the chain • Habit forming 1) Pick a goal 2) Mark off the days on which you work toward that goal. 3) Use your chain of marked off days as a motivator.
  20. 20. Pomodoro technique • A time management method from 1980 1) Pick a task 2) Set a timer for 25 mins 3) Focused work until timer rings 4) 5 min of break, longer after 4 pomodoros
  21. 21. The action method • Leave every meeting, conversation, email with actions. • Action = what, who, when?
  22. 22. Franklin Planner • Daily and weekly planning pages • Task list: daily, master • Appointment schedule: daily, weekly, monthly • Notes • Goals tab
  23. 23. Franklin Planner • Not to be confused with Filofax
  24. 24. Extreme methods • Don’t use a calendar, never set a meeting • Don’t meet with people • Block time • Don’t reschedule: delete! • Go analog
  25. 25. Goals of productivity apps • Save time • Reduce stress • Offload brain • Improve life quality • Reduce noise • Help find order in chaos
  26. 26. Good productivity apps • Focus on frequent tasks • Form habits • Reduce complexity or speed up task execution • Multiplatform, synchronized • Seamlessly embedded • Make the user pay!
  27. 27. Making money • Go for the tablets • Base your business model on service subscription • Target more expensive hardware
  28. 28. Making money • Go for the tablets 62% of knowledge workers prefer to use a keyboard with their tablet
  29. 29. Thank you for your attention!

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