This Presentation is prepared as part of Business Communication. In which Meeting is an integral part of Corporate World. Here you will get acquainted with the basics of Meeting and It's several types on the basis of Functions, Medium of communication and People involved in the meeting. This Presentation is very helpful to B.com students who are studying Business Communication as a separate subject.
2. What is Group Discussion?
TABLE OF CONTENTS
Definition of Meeting?
A-B-C-Ds of Meeting
Types of Meeting
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3. Group Discussion
What is Group Discussion?
Collection of
Individuals who work
together to achieve a
common goal
A process whereby
two or more people exchange
information or ideas to
achieve goal
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4. Definition of Meeting
A meeting is a group
communication in action around a
defined agenda, at a set time, for an
established duration.
(Roger K. Mosvick)
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5. A Meeting is an occasion when
people come together to discuss
and decide something.
(Oxford Dictionary)
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6. Here are some of the bullet points to understand before you
enter into a Meeting
❏ Meeting is an assembly of two or more individuals
❏ Extention of Interpersonal communication
❏ Exchange of Information, Ideas,
Perspective and Opinions
❏ Clear pre-established agenda
❏ Called by Authorised Person
❏ There should be Chairperson
❏ and Other Members
❏ Gather for Common Interest
❏ Collective Goal
A-B-C-Ds of Meeting
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7. 7
Types of Meeting - On the basis of
Aim/Purpose/Functions of Meetings
Decision Making
Meeting
Executive
Meeting
Consultation
Meeting
Problem Solving
Meeting
Briefing
Meeting
Negotiation
Meeting
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8. Decision Making
Meeting
● Assemble to make certain
decision
● Agreement, Disagreement or
Neutral
● Power to make decisions on
behalf of Parent body or
Appointed Authority
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9. Executive Meeting
● Power to implement decisions
● Review Recommendation by
other bodies
● Pass order
● Give instructions on how to
carry out certain tasks
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10. Consultation Meeting
● Advice based meeting
● Advisory board as lighthouse
● Collective Consent is necessary
● No power to reach at certain
decisions
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11. Problem-Solving Meeting
● Specific purpose of
solving problem
● Pre-identified problem
● Collective contribution
● Personalized Solutions
● Solved with
Co-ordination
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12. Briefing Meeting
● Provide Information
● Prepared Note to be read out loud
● Clarification of misunderstood
points
● No discussion/debate
● Answering Questions
● Ex: Holding a Press/Media
meeting for Company Briefing
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13. Negotiation Meeting
● Presence of Two opposite Sides
● Buyers - Sellers Agreement
● Two Separate Organization -
Want to collaborate
● Settle down differences
● Ex: Interview for selection,
Appraisal Meeting
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14. On the basis of Medium
Face to Face
Meeting
Teleconference Videoconference
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15. Formal Meeting
On the basis of Communication
Informal Meeting
● Pre-established Agenda
● Notice should be passed mentioning
Date, Time, Place
● Quorum - Presence of Minimum
number of members
● Keeping Record of Meeting is
necessary
● Ex : Board Meeting, Annual General
Meeting, Statutory Meeting, Meeting
of shareholders etc...
● Can be held Anytime
● No, Formal Notice or Fixed
agenda
● Discussion or Brainstorming
session
● No Record required
● Should be focused Discussion
● Closed on Positive Note
● Ex: Group Discussion,
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16. On the basis of the
Involvement of People
● Internal Meeting
● External Meeting
● Company Meeting
● Annual General Meeting
● Statutory Meeting
● Board Meeting
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17. CREDITS: This presentation template was created by Slidesgo, and
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