Example of document filing structure for Environment Department in Mining Company

1. Environmental Filing Structure
1.1 Leadership and Commitment
1.2 Hazard and Risk Management
1.3 Change Management
1.4 Legal Obligations
1.4.1 International
1.4.2 Environmental
1.4.2.1 Bio Ecology
1.4.2.2 Fresh Water
1.4.2.3 Sea Water
1.4.2.4 Waste Water
1.4.2.5 Drinking Water
1.4.2.6 Biodiversity
1.4.2.7 Air
1.4.2.8 Waste and Hydrocarbon Management
1.4.2.2 Reclamation and Rehabilitation
1.4.3 Mining
1.4.4 Corporate
1.5 Objectives, Targets and KPIs
1.6 Planning and Organising
1.7 Resources, Responsibilities and Accountabilities
1.7.1 Organization Chart
1.7.2 Position Description
1.7.3 Employee Evaluation
1.7.4 Roster
1.8 Training and Competency
1.8.1 Safety talk and Toolbox talk
1.8.2 Bulletin
1.8.3 In Class
1.9 Communication and Involvement
1.10 ESMS Documentation, Document Control and Records Management
1.10.1 Procedure and Document
1.10.1.1 General Statements
1.10.1.2 Policies
1.10.1.3 Standards
1.10.1.4 Action Plans
1.10.1.5 SOPs
1.10.1.6 Forms
1.10.2 Document Register
1.10.3 Correspondence
1.10.1.1 Internal
1.10.1.2 External
1.10.4 Photo

2. 1.11 Operational Control
1.11.1 Environmental Compliance Monitoring
1.11.2 Waste and Hydrocarbon Management
1.11.3 Reclamation and Rehabilitation
1.12 Facilities, Plant and Equipment
1.12.1 Work Request
1.12.2 Project and Design
1.12.3 Equipment Register
1.12.4 Facility Permit
1.13 Materials Management
1.13.1 Material Request
1.13.2 Material Register
1.13.3 Reference
1.14 Contractors and Third Parties
1.14.1 Contractor License
1.14.2 Contractor Document and System
1.15 Emergency, Crisis and Disaster Management
1.16 Accident / Incident and Preventive / Corrective Action Management
1.16.1 Enviro Incident Report
1.16.2 CPAR (Corrective & Preventive Action Request)
1.17 Monitoring, Measurement and Reporting
1.17.1 Monitoring
1.17.1.1 Water
1.17.1.2 Weather
1.17.1.3 Stability
1.17.1.4 Hygiene Industry
1.17.1.5 Emission
1.17.1.6 Lab Result
1.17.1.7 Analysis
1.17.2 Measurement
1.17.3 Reporting
1.17.3.1 General
1.17.3.2 Weekly Corporate Report
1.17.3.3 Monthly Corporate Report
1.17.3.4 Quarterly RKL RPL
1.17.3.5 Quarterly IUPs
1.17.3.6 Quarterly Surface Water
1.17.3.7 Annual RKAB
1.17.3.8 Annual RKTTL
1.17.3.9 Annual Reclamation Report
1.18 Planned Inspections
1.18.1 Chemical Handling Inspection
1.18.2 Boat and Port Inspection
1.18.3 Waste and Hydrocarbon Inspection
1.18.4 Hygiene Inspection
1.18.5 Government Inspection
1.19 Auditing
1.19.1 Internal
1.19.2 External
1.20 Management Review and Improvement.