How to write formal letter

1. Syeda Aqsa Gilani
Syeda Areeba Zaidi
Syeda Alishba Gilani
B.S. 3rd (B)
English
WRITING
FORMAL LETTER

2. Contents
• Letter
• Formal letter
• Characteristics
• Focus and Specificity
• Steps of writing formal letter
• Format of formal letter
• Sample
• References

3. What is Letter?
• A written message addressed to a person or an organization.

4. Formal letter
• Letters to people whom we don't know on personal level.
• Mostly to address to editors, offices, boss etc.
- to find out information
- to apply for a job
- to make a complaint etc.

5. Characteristics
• Addressed: someone u don't know.
• We talk about: work, business and official subject.
• Kind of formal letter: what kind of business letter am I
writing?
Letter of inquiry
Letter of complaint
Letter of regret
Letter of resignation
Thank you letter

6. Focus and Specificity
• Be focused.
• Write concise and purposeful letter.
• Do not write confused and overlong letter.
• Do not be rude.
• Do not try to impress with your writing.
i.e.
Please, very very very thank u.

7. Steps of writing formal letter
• Sender address: (House number
Sector
City)
• Date: (2nd Jan 2019)
• Receiver address: ( The editor
Name of newspaper
City)
• Salutation: (Sir/Madam)

8. Steps of writing formal letter
• Subject: (Mention the problem in 6-8 words)
• Body of letter: ( Introduction
main content
conclusion)
• Complimentary close: (Yours faithfully/truly)
• Signature
• Sender's name

10. Format

11. Sample
House No.308, Sector B6
Peshawar
2 January 2019
The Editor
MASHRIQ
Peshawar
Dear Sir/Madam
Subject: Content of newspaper articles
I am regular reader of your newspaper and have been reading it for nearly the past nine years. The main reason I am writing t his letter is to say that initially, I was very
happy with the type of articles you were publishing and your selection of writers and stories. However, of late, I believe th e newspaper’s style and preference has
changed. I am writing on behalf of several other readers as well, to urge you to revert back to your original culture and ton e.
Nowadays, the supplements of your newspaper contain more advertisements for exorbitant brands and meaningless peddling of irr elevant goods. You have also started to
lay more stress on the glamorous side of town instead of delivering the emphatic and hard-hitting stories you were once famous for.
The main reason your newspaper got famous was because of its view of the society, you used to publish more number of articles related to social issues which were taken
care of at that time. But now, we hardly see one or two articles in the newspaper which are related to social issues. We thin k it is better if you concentrate more on social
issues than publishing commercial and useless news in the paper. As I am very fond of your newspaper I am writing this letter . We as readers of your newspaper urge
you to refocus your attention on the matters that really matter.
Thanking you
Yours truly
Signature
X.Y.Z

12. References
• syayidss.wordpress.com/2011/06/01/definition-and-types-of-letter-
handout-2
• https://goo.gl/images/4883nx
• https://www.slideshare.net/mobile/ibrahemabdelghany/steps-of-writing-a-
formal-letter
• https://youtu.be/ZO0JMThITU4
• https://www.slideshare.net/mobile/cristinaramir12/writing-formal-letters-
11988499