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Effective cv writing



Effective CV / Resume Writing

Writing effective CV / Resume for job search.

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Effective CV / Resume Writing

  1. 1. Effective CV / Résumé Writing for Job Search Presented by  The CV Workshop
  2. 2. Writing CV / Résumé  <ul><li>A chance to write for your future </li></ul><ul><li>Be grateful for it </li></ul><ul><li>Employment is nature's physician </li></ul><ul><li>Essential to human happiness </li></ul><ul><li>Everyone, a success story </li></ul><ul><li>For for his &quot;boss-to-be&quot; </li></ul><ul><li>So let's master the art </li></ul><ul><li>of  Résumé Writing </li></ul><ul><li>The art of Branding and Persuasion </li></ul>
  3. 3. Learner's Outcome Upon completion of the presentation you should be able to: <ul><ul><li>Understand what a CV or Résumé is for from a recruiter's and a job-seeker's perspective </li></ul></ul><ul><ul><li>Determine when you will need to use a CV or a Résumé and know the differences between them </li></ul></ul><ul><ul><li>Improve the odds of CV or Résumé success through presenting the document in a manner that will more likely to get the recruiter's attention and consideration </li></ul></ul><ul><ul><li>Know more about the strengths and weaknesses of different Résumé formats </li></ul></ul><ul><ul><li>Select an appropriate Résumé format for your unique employment situation </li></ul></ul><ul><ul><li>Be familiar with the sections that constitute an effective CV or Résumé </li></ul></ul><ul><ul><li>Construct or improve on your own CV or Résumé based on the information and guidelines learned </li></ul></ul><ul><ul><li>Understand current trends in CV / Résumé presentation </li></ul></ul>
  4. 4. Definition of Curriculum Vitae (CV) &  Résumé <ul><li>Curriculum Vitae or CV </li></ul><ul><li>British definition - a document giving details of the qualifications and the jobs you have had in the past that you send to someone when you are applying for a job </li></ul><ul><li>Résumé </li></ul><ul><li>British definition -  a summary of something (from MacMillan English Dictionary for Advanced Learners) </li></ul>A CV or Résumé   is   your essential marketing material. It tells prospective employers why you are a good fit for the job and the organization
  5. 5. Unemployment Data <ul><li>USA unemployment rate as of December 2008 was 7.2% or 11.1 million people and July 2010, 9.5% </li></ul><ul><li>(source: Bureau of Labour Statistics - </li></ul><ul><li>Hong Kong unemployment rate was about 4-5% in 2009,  </li></ul><ul><li>November 2008: 3.8% or 136,400 people, and Apr - July 2010 was 4.6% </li></ul><ul><li>(source: Census and Statistics Department - Key Economic and Social Indicators) </li></ul><ul><li>* Be attentive to trends and changes affecting your profession *  </li></ul>
  6. 6. What is a CV or Résumé For? Employers and candidates view CV's and Resumes as having different purposes <ul><li>Recruiter's / Employer's Perspective </li></ul><ul><li>* Screening Device* </li></ul><ul><li>It provides -- </li></ul><ul><ul><li>employment / educational history of applicant </li></ul></ul><ul><ul><li>track record of job performance </li></ul></ul><ul><ul><li>a summary of work experience </li></ul></ul><ul><ul><li>information to screen out unqualified applicants </li></ul></ul><ul><ul><li>tool for interviewing if candidate is shortlisted </li></ul></ul><ul><ul><li>document for personnel records if the candidate is offered a job </li></ul></ul><ul><ul><li>a promise of professionalism </li></ul></ul><ul><li>Job applicant's Perspective </li></ul><ul><li>* Getting An Interview* </li></ul><ul><ul><li>to introduce oneself to prospective employer with the hope of getting an interview </li></ul></ul><ul><ul><li>to get you considered for a job </li></ul></ul>
  7. 7. Curriculum Vitae - CV vs. Résumé <ul><li>Similarities : Both  </li></ul><ul><ul><li>are protocols for job search & serve the same purpose </li></ul></ul><ul><ul><li>are standard formats for job applications  </li></ul></ul><ul><ul><li>give a summary of your credentials & suitability for the post  </li></ul></ul><ul><ul><li>help in positioning  </li></ul></ul><ul><ul><li>are organized in distinct sections </li></ul></ul><ul><li>Differences :  </li></ul><ul><ul><li>Résumé format for America &  CV format for the rest of the world </li></ul></ul><ul><ul><li>CV format is used in applications in the academia </li></ul></ul><ul><ul><li>CV is detailed, complete & in reverse chronological order record of your professional history, Résumé is shorter, more focused and targeted list of relevant transferable skills & accomplishments </li></ul></ul><ul><ul><li>CV ( 2-3 pages long), Résumé (1-2 pages long) </li></ul></ul><ul><ul><li>CV (more formal), Résumé may contain promotional language </li></ul></ul>
  8. 8. When to use CV or Résumé?  <ul><li>Use a CV when : </li></ul><ul><li>- a CV is asked for in the job advertisement </li></ul><ul><li>- the company is NOT an American company </li></ul><ul><li>- applying for a job NOT in America </li></ul><ul><li>- applying for jobs in the academia (e.g. research, education, scientific fields) </li></ul><ul><li>- applying for educational scholarships,  grants & fundings, fellowship, further education, academic training in institutes of higher learning </li></ul><ul><li>- securing a tenure or promotion within the same organization </li></ul><ul><li>- applying for membership with a professional association </li></ul><ul><li>Use a Résumé when :  </li></ul><ul><li>- a Résumé is asked for in the job advertisement </li></ul><ul><li>- the company is an American company </li></ul><ul><li>- applying for a job in America in the commercial sector </li></ul>
  9. 9. Your Goal is to Produce a Winning Résumé , one that catches the attention of the reader and goes in the pile &quot;to be considered&quot; and stays on top of it.  <ul><li>To do that, follow a logical sequence of right moves to get you there. </li></ul><ul><ul><li>Explore the details of your own education / work life for names, dates, places, skills and accomplishments. </li></ul></ul><ul><ul><li>Translate your skills and accomplishments into the language of the job you are seeking or the industry that interests you. </li></ul></ul><ul><ul><li>Present the material in a way that holds the attention of the reader and reveals the very best about you.  </li></ul></ul><ul><li>* Focused + Powerful + Concise * </li></ul>
  10. 10. Focusing Carefully on Items Within Your Control <ul><li>Creating an error-free, clear, focused, targeted resume and cover letter is something you can control, so do the following well: </li></ul><ul><ul><li>organize data and thoughts in most effective manner </li></ul></ul><ul><ul><li>present complex information concisely </li></ul></ul><ul><ul><li>pay attention to detail </li></ul></ul><ul><ul><li>communicate in a clear and focused way </li></ul></ul><ul><ul><li>show enthusiasm in your writing </li></ul></ul><ul><ul><li>show you have useful skills and can add value to the organization </li></ul></ul><ul><li>Paper, Ink, Margins, Spacing </li></ul>
  11. 11. Understanding the Recruiter Increase your chances of success <ul><li>- Reality (recruiter gets many applications) - your Résumé must stand out to be selected </li></ul><ul><li>- Time factor (screening exercise) - your Résumé must sell you as the strongest candidate in the shortest time  </li></ul><ul><li>- Visual input (usually employed in screening) - first impression counts, if Résumé looks attractive, it's more likely to get a second chance when details are scrutinized </li></ul><ul><li>- Relevance (this makes or breaks your chance) - important to tailor your CV / Résumé to job requirements </li></ul><ul><li>- What / Who screens your CV or Résumé? (support person / computer programme) - terminology, format and presentation matters </li></ul>
  12. 12. What makes a CV or Résumé   Outstanding ? <ul><li>How your Résumé looks matters! </li></ul><ul><li>First point of contact with prospective employers  </li></ul><ul><li>Impress them with your Professionalism </li></ul><ul><li>Employer has a need  </li></ul><ul><li>How do you fit in? </li></ul><ul><li>Firstly, answer these questions: </li></ul><ul><ul><li>Why should we hire you? </li></ul></ul><ul><ul><li>What can you value-add to our organization? </li></ul></ul><ul><ul><li>How can you best contribute to our company? </li></ul></ul><ul><li>Focused : focus on competencies desired by employers </li></ul><ul><li>Powerful : using effective action words </li></ul><ul><li>Concise : making a point clear through precision wording </li></ul>
  13. 13. How to Improve CV or Résumé Success Rate? <ul><li>1. Think: Job Application as Sales Process </li></ul><ul><li>Needs Identification </li></ul><ul><li>Find out what employers need & </li></ul><ul><li>study job requirements carefully </li></ul><ul><li>Research the company </li></ul><ul><li>Prepare Sales Proposal - Outline Features & Benefits </li></ul><ul><li>Features: Describe your qualification / skills / experience / training </li></ul><ul><li>Benefits : Convince employers how those expertise you possess will help the organization fulfill its objectives </li></ul>
  14. 14. How to Improve CV or Résumé Success Rate? <ul><li>2. Grab and maintain interest of recruiters </li></ul><ul><li>attractive unique / layout </li></ul><ul><li>effective organization of information </li></ul><ul><li>good writing skills free from spelling mistakes </li></ul><ul><li>start with most recent position on page one </li></ul><ul><li>words backed up by examples </li></ul><ul><li>3. Guide recruiters to see what they need </li></ul><ul><li>put relevant data at the top </li></ul><ul><li>use persuasive language </li></ul><ul><li>understand an employer's view point </li></ul><ul><li>4. Match your CV /  Résumé  content to the job specification </li></ul><ul><li>use keywords specified in job specification </li></ul><ul><li>identify & address employer's needs & concerns based on your potential value </li></ul>
  15. 15. Résumé     Formats <ul><li>Chronological CV / Résumé </li></ul><ul><li>Traditional: listing previous employers & jobs roles in detail   </li></ul><ul><li>-  suitable for professionals with a formal history of experience </li></ul><ul><li>- effective with traditional companies </li></ul><ul><li>Functional / Skills or Competency-based CV / Résumé </li></ul><ul><li>Descriptive and focus more on skills and direct experience  </li></ul><ul><li>- suitable for graduates, contractors, complete career changers, people who moved around different jobs often, returning to the workplace after a long hiatus </li></ul><ul><li>Combination CV / Résumé </li></ul><ul><li>Highlights key strength of Chronological & Functional formats </li></ul><ul><li>Emphasize both a steady work history & diverse skill sets </li></ul><ul><li>- suitable for consultants, people who have strong skills as well as steady employment records, for those intending to apply to a broader range of jobs </li></ul>
  16. 16. Chronological  Résumé Format <ul><li>This format emphasizes the most recent and relevant information in your career . </li></ul><ul><li>Use this format if : you </li></ul><ul><ul><li>have steady work history </li></ul></ul><ul><ul><li>have shown upward mobility or promotions with one or more companies following a single career path </li></ul></ul><ul><ul><li>are applying for a job similar to your present or last one </li></ul></ul><ul><ul><li>are applying for a job in a more traditional organization </li></ul></ul><ul><ul><li>have worked with well known companies </li></ul></ul><ul><ul><li>are working with a recruiter or staffing agency </li></ul></ul><ul><li>Strengths: Emphasizes stable work history & employers with strong name recognition / shows promotion / favoured by employers for making comparisons </li></ul><ul><li>Weaknesses: Strong emphasis on work history is not ideal for some people / your most recent experience must be relevant to job you are applying for  </li></ul>
  17. 17. Functional / Skills Résumé Format <ul><li>This format highlights specific skills, responsibilities, & accomplishments - also shifting emphasis of the Résumé away from recent appointment . Keeps skills and work history separate. </li></ul><ul><li>Use this format if: you </li></ul><ul><ul><li>are changing careers / fields </li></ul></ul><ul><ul><li>have interruptions in work history, demoted </li></ul></ul><ul><ul><li>returning to the workforce after a hiatus </li></ul></ul><ul><ul><li>you are a consultant, selling a service to customers </li></ul></ul><ul><li>Strengths: showcases your strengths & transferable skills from many sources - even unpaid work / can highlight experiences that have no direct relationship with recent jobs / flexible to prioritize sub-headings to tailor the Résumé to your needs, future oriented </li></ul><ul><li>Weaknesses: not preferred by some traditional employers who may expect to see traditional lists of responsibilities & accomplishments linked to specific positions / should not be used if applying for position in same field as current position - do not emphasize career path </li></ul>
  18. 18. Combination Résumé Format <ul><li>This format emphasizes a consistent work history & diverse skill sets . Demonstrates how skills contributed to accomplishments.   </li></ul><ul><li>Use this format if : you </li></ul><ul><ul><li>want to apply for a broader range of jobs </li></ul></ul><ul><li>Strengths : showcases steady work history & diverse skill sets / allows broader range of professional objectives / ideal for consultants as it specifies how their skills influence the company's success </li></ul><ul><li>Weakness : skills and accomplishments may need to be adjusted when one is applying for positions in multiple industries / conservative employer may still desire chronological Résumé   </li></ul>
  19. 19. Competency-based Résumé Format <ul><li>This format always considers the needs of the employers first. It is &quot;employer-focused&quot; . </li></ul><ul><li>Use this format if:  </li></ul><ul><ul><li>you already have an idea about the company, job or industry you will be applying for </li></ul></ul><ul><ul><li>you are applying to a competency-based organization </li></ul></ul><ul><ul><li>you are seeking promotions or transfers within the company </li></ul></ul><ul><ul><li>you want to showcase your accomplishments in each competency requirements </li></ul></ul><ul><li>Several Styles based on this format </li></ul><ul><li>Direct Competency-based format </li></ul><ul><li>Competency-based Chronological format </li></ul><ul><li>Competency-based Functional format </li></ul>
  20. 20. Sections of a CV or Résumé  <ul><li>Chronological Format </li></ul><ul><li>- Contact Information </li></ul><ul><li>- Headline </li></ul><ul><li>- Summary of Qualifications </li></ul><ul><li>- Professional Experience </li></ul><ul><li>- Education, Professional  </li></ul><ul><li>   Development, Training & </li></ul><ul><li>   Certifications </li></ul><ul><li>Functional Format </li></ul><ul><li>- Contact Information </li></ul><ul><li>- Headline </li></ul><ul><li>- Summary of Qualifications </li></ul><ul><li>- Skills and Achievements </li></ul><ul><li>- Experience History </li></ul><ul><li>- Education & Professional  </li></ul><ul><li>   Development, Training &  </li></ul><ul><li>   Certifications </li></ul>Combination Format - Contact Information - Headline - Summary of Qualifications - Career Highlights (list out skill   sets) - Professional Experience - Education & Professional      Development, Training and     Certifications ++ Awards and Recognition ++ Professional Affiliations ++ Publications, Presentations, Patents ++ Endorsements ++ Other Skills
  21. 21. 1. Contact Information <ul><li>Make yourself accessible, if you can't be reached, someone else would get your chance! </li></ul><ul><li>Name </li></ul><ul><li>Street Address </li></ul><ul><li>Residence / Business / Mobile telephone number </li></ul><ul><li>Fax number </li></ul><ul><li>Personal email address </li></ul><ul><li>Personal web page URL / Blog  </li></ul><ul><li>Strategy : Name should be in bold, on first line. Separate all other items with a symbol. Choose a layout for best visual interest and clarity.   </li></ul>
  22. 22. 2. Headline <ul><li>Impress your reader with a strong headline that incorporates your: </li></ul><ul><li>- professional objective & goal (what you're looking for and what you can offer) </li></ul><ul><li>- key expertise & experience </li></ul><ul><li>- key achievements </li></ul><ul><li>Strategy : </li></ul><ul><li>Tailor the statement to the position you are looking for. </li></ul><ul><li>Bold, centre, italicize, and place below contact information </li></ul>
  23. 23. 3. Summary of Qualifications <ul><li>10-second rule: Your Résumé  only has 10 seconds to impress or be rejected. &quot;Summary of Qualifications&quot; maximizes the success of your  Résumé within this tight time-frame - summarizing your professional worth. </li></ul><ul><li>Strategy :  </li></ul><ul><li>- highlight your best selling points (don't be modest!) </li></ul><ul><li>- include 5 - 8 components </li></ul><ul><li>- years of experience / areas of expertise </li></ul><ul><li>- awards or recognition </li></ul><ul><li>- industry specific certification or professional training </li></ul><ul><li>- soft skills  </li></ul>
  24. 24. 4. Professional Experience <ul><li>Describe an overview of your professional career in a concise manner.  </li></ul><ul><li>Details to include: </li></ul><ul><li>- company worked for </li></ul><ul><li>- dates / location / company synopsis </li></ul><ul><li>- position </li></ul><ul><li>- job responsibilities or duties </li></ul><ul><li>- accomplishment statement </li></ul><ul><li>Strategy :  </li></ul><ul><li>- prioritize your accomplishment statements to emphasize your greatest attributes and contributions </li></ul><ul><li>- write in correct tense </li></ul>
  25. 25. 5. Skills & Accomplishments <ul><li>This section is for Functional Résumé   format where one uses a skills-based presentation of your qualifications.  </li></ul><ul><li>Strategies :  </li></ul><ul><li>a) List 3 to 5 subsections, highlighting key skills & abilities </li></ul><ul><li>b) Under each subsection, list achievements, duties, & successes </li></ul><ul><li>c) Each subsection should be relevant to the position for which you are applying - target & focus </li></ul><ul><li>d) Demonstrate how you've applied your talents to get results </li></ul>
  26. 26. 6. Education & Professional Development,  Training & Certifications <ul><li>Very important section - employers scrutinize this section when making decisions on two equally qualified candidates. Comes immediately after work history section. </li></ul><ul><li>Strategies :  </li></ul><ul><li>- Provide these information (place you receive education , major or course of study, degrees you obtained) </li></ul><ul><li>- Provide GPA if more than 3.0 </li></ul><ul><li>- List special honors (e.g. summa cum laude)  </li></ul><ul><li>- Recent graduate can go heavy on this section </li></ul><ul><li>- Relevant & recent information to be emphasized </li></ul><ul><li>- Do not list irrelevant information </li></ul>
  27. 27. 8. Other sections <ul><li>++ Awards and Recognition </li></ul><ul><li> - related to career accomplishments, community volunteerism, academic accolades </li></ul><ul><li>++ Professional Affiliations </li></ul><ul><li>- career (organizations dedicated to professions / industry / functional specialty) & civic (community, nonprofit, for-fun groups) </li></ul><ul><li>++ Publications, Presentations, Patents </li></ul><ul><li>- books & articles published, master's or doctoral thesis- primary or co-presenter at professional conferences, business symposium </li></ul><ul><li>++ Endorsements </li></ul><ul><li>- letters of recommendations & reference / performance evaluations / letters of appreciation </li></ul><ul><li>++ Other Skills </li></ul><ul><li>- computer skills </li></ul>
  28. 28. Career Life: Tips <ul><ul><li>Anticipate & Embrace Change </li></ul></ul><ul><ul><li>Embrace digital age and challenge yourself to think differently </li></ul></ul><ul><ul><li>Think of your job from an owner's viewpoint ~ must NOT think like a job is something owed to you but as an opportunity to contribute </li></ul></ul><ul><ul><li>Stop living career life in crisis management mode ~ think achievement mode </li></ul></ul>
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Writing effective CV / Resume for job search.


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