This occupational qualification provides an opportunity for the learner to acquire a range of administrative skills to coordinate the activities of an office including information management and operational processes.

1. OCCUPATIONALCERTIFICATE: OFFICE ADMINISTRATOR
SAQA ID 102161, NQF Level 5, 445 CREDITS
Purpose:
This occupational qualification provides an opportunity for the learner to acquire a range of administrative skills
to coordinate the activities of an office including information management and operational processes.
Qualified learners will be competent to support management with office and information administration
demonstrating a range of administrative and communication skills. They will be able to funct ion in Human
Resource, Marketing, Public Relations or Financial departments/unit which will enable them to accomplish tasks
professionally and efficiently in the increasingly computerised environment of a business office in accordance
with national and international standards in the field. The learner will also understand cultural diversity,
multicultural communication and the principles of a professional image and grooming to promote the image of
the organisation.
The occupational qualification is to equip students with the broad based knowledge and skills to be able to be
employed in a small business or a large corporation, public or private and advance their personal and career
management skills to enhance their employability.
Qualified learners will be competent to support executive management with:
 Office Administration and record management.
 Communication skills.
 Multicultural customer and client relational skills.
 Resource/facilities management.
 Tender administration.
 Skills development administration.
 PR and advocacy and social and digital media.
 Computerised project management skills.
 Staffing and people support administration.
 Fundamental life and work skills.
A qualified learner will be able to:
 Manage resources according to good governance policies and procedures to facilitate the smooth and
effective operational activities within the organisation.
 Manage, coordinate and assist in the administration and clerical support of the specific departments to
facilitate the smooth running thereof by using computerised systems and practices.
 Assist in selection process, induction, employee wellness and skills development of employees.
 Process given data to complete a Workplace Skills Plan.
 Assist in the administrative function of the marketing, public relations and advocacy of the organisation.
 Communicate effectively using appropriate methods to maintain effective customer relationships
according to organisational standards customer service of internal and external stakeholders.
 Plan, administer and provide support services to a special project within an organisation.
Entry Requirements
Level 4 Mathematical Literacy and Communication.
Office Administrator Job Prospects
 Administration Officer (Local Government).
 Business Administration Officer (Local Government).
 Office Supervisor.
 Office Coordinator.
 Administration Clerk/Officer.
 Administrative Assistant.
 Client Services Administrator.
 Operation Services/Support Officer.
 Planning Support Officer/Site Clerk.
 Tender Coordinator.

2. Job prospects in Human Resources, Marketing, Public Relations or Financial departments/units.
After completion of this qualification, you can further studies in
 National Diploma: Office Management and Technology, Level 6.
 Diploma: Office Management and Technology, Level 6.
 Diploma in Office Management, Level 6.
 Diploma: Office Administration, Level 6.
Duration of Early Childhood Development Practitioners
Full Time – Two Years including Work Experience
Part Time – Four Years including Work Experience
Structure of the Office Administrator Qualification
This Occupational Certificate has three compulsory modules which are Knowledge, Practical Skill and Work
Experience Modules.
Knowledge Modules
132 Credits
Practical Skill Modules
155 Credits
Work Experience Modules
158 Credits
 Effective office administration
and management, 10 Credits.
 Business communication and
customer services, 8 Credits.
 Office protocol, deportment
and etiquette, 8 Credits.
 Apply End User Computing, 6
Credits.
 Social media and digital
literacy,5 Credits.
 Introductory project
management, 2 Credits.
 Computerised Project
Management, 15 Credits.
 Basic business calculations, 5
Credits.
 Resource and procurement
management, 15 Credits.
 Tender and procurement
processes, and procedures, 5
Credits.
 Document management and
record keeping, 15 Credits.
 Staffing, and people support,
15 Credits.
 Principles of the National
Qualifications Framework
(NQF) in relation to Skills
development and Workplace
Skills Plan (WSP)
administration, 12 Credits.
 Public relations, marketing and
advocacy, 6 Credits.
 Ready for work standards, 5
Credits.
 Project Stakeholder
Management, 8 Credits.
 Communication and effective
customer relationships, 10
Credits.
 Manage, coordinate and assist
in the administration and
clerical support of resources to
facilitate the smooth and
effective operational activities
within the organisation, 15
Credits.
 Assist in the administration and
preparation of the process of
tendering of contracts, 15
Credits.
 Manage meetings,15 Credits.
 Payroll processing and pay
administration, 15 Credits.
 Support the recruitment,
selection, and induction of
staff,15 Credits.
 Classify, identify, register, track
and dispose of records and
information, 15 Credits.
 Assist in the administration and
preparation of the Workplace
Skills Plan (WSP),15 Credits.
 Provide administrative support
to Marketing/Public Relations
division, 20 Credits.
 Prepare, install and dismantle
exhibition elements, 10
Credits.
 Manage a small project,
Credits 10.
 Perform administrative and
meeting support functions to
support management,12
Credits.
 Handle customer and client's
queries and liaison in an office,
8 Credits.
 Marketing/Public Relations and
administrative support,25
Credits.
 Assist in planning and
coordinating at least two
special events/conferences, 20
Credits.
 Procure and allocate
resources,15 Credits.
 Solicit tender offers in terms of
a set of procedures, 10 Credits.
 Manage a paperless office, 20
Credits.
 Supervision, and training of
administration staff,15 Credits.
 Assist in developing a
Workplace Skills Plan according
to employee training needs, 8
Credits.
 Apply ready for work standards
to everyday work activities, 25
Credits.

3. Recognition of Prior Learning (RPL)
RPL for access to the external integrated summative assessment: Petra Institute of Development and approved
workplaces may assist learners who have previous experience to be assessed against the different assessment
criteria for the qualification as specified in the related curriculum document to establish and confirm prior
learning. Petra Institute of Development and workplaces must confirm prior learning by issuing a statement of
result or certifying a work experience record.
Assessments
This qualification requires Integrated Assessment as follows:
Integrated Formative Assessment
Petra Institute of Development will use the curriculum as provided by QCTO to guide learners on the stipulated
internal assessment criteria and weighting. Petra Institute of Development will also apply the scope of practical
skills and applied knowledge as stipulated by the internal assessment criteria. This formative assessment leads to
entrance into the integrated external summative assessment. Our Portfolio of Evidence will be submitted
within one month of completion of contact learning.
Integrated Summative Assessment
An external integrated summative assessment, conducted through the relevant Quality Council for Trades and
Occupations (QCTO) Assessment Quality Partner is required for the issuing of this qualification. The external
integrated summative assessment will focus on the Exit Level Outcomes and Associated Assessment Criteria.