Archival arrangement and description

1. KELOMPOK 3
A N A N D A R I Z K I S I R E G A R
E R I K A N A D I L L A H Y U S D A
I R M A
M I T H A L Y A N A
N U R U L F A Z I L A

2. ARCHIVALARRANGEMENT AND
DESCRIPTION
INTRODUCTION
This chapter will enable you to:
- determine and develop the range of finding aids appropriate to specific working
environments;
- arrange archival materials in accordance with accepted principles and practice get to
know a range of archival descriptive standards;
- create archival descriptions in conformity with accepted standards;
- develop strategies for retrieving information from archives through indexes and other
secondary finding aids.

3. FINDING AIDS
Each collection will have been allocated a unique accession number, a location
and brief details of its provenance, content, covering dates and extent
(quantity).
The purpose of intellectual control is to provide access to the content of
archival collections for users and staff through a system of findin aids. You
cannot browse through boxes of original records in the hope of finding what
you want; finding aids are the keys to access. As well as providing intellectual
control they:
- represent and interpret the context and content of collections;
- provide evidence and information about an organisation’s structure,
functions and activities and about the activities of individuals;
- enable archives to be searched from a range of angles and approaches;
- protect records by ensuring only those actually required are produced for
the user;
- enable users to help themselves and make choices;
- interpret original records that are in unfamiliar media, language or
handwriting.

4. ARRANGEMENT
Arrangement by provenance, original order and ...?
- Arrangement by provenance
- Original order
- Arrangement by function
- Levels of arrangement
- Arrangement by series
- Arrangement by format
- Arranging personal papers
CLASSIFICATION
The aim of archival classification schemes is to improve consistency and
compatibility in the arrangement and description of archives and to avoid
the need for repetitive analysis and research. Some schemes are based on
divisions by provenance, such as ‘personnel department’, others on
function, such as ‘administration’, and others on format, for example
‘maps’ or ‘photographs’. They should not be subject-based.

5. ARRANGING THE CONTENT Of COLLECTIONS
ARCHIVAL DESCRIPTION
STANDARDS
GENERAL INTERNATIONAL STANDARD ARCHIVAL
DESCRIPTION
Composite files and series
Reference codes
PRESENTATION FORMATS FOR ARCHIVAL
DESCRIPTION

6. ARCHIVAL DESCRIPTION OF ELECTRONIC FORMATS.
RETRIEVING INFORMATION FROM ARCHIVES
INDEXING AND AUTHORITY STANDARDS
PERSONAL NAMES
CORPORATE BODIES AND SUBJECTS
STUDY KASUS
The discusses authenticity in electronic record management at Badan
Perpustakaan and Arsip Daerah Pemprov DKI Jakarta. Focus on how to
protect and maintain the authencity of electronic record. The purpose of this
study is to find out the procedures and to identify BPAD efforts for
maintaining authenticity in managing electronic record. This research applied
qualitative approach with case study method. Depth interview, observation
and study documents were technique that used as data collecting method.
The result of this research describe that BPAD efforts to maintain authenticity
of electronic record were still low, but it didn't mean BPAD made no attempt to
maintain the authenticiy of electronic records, there have been some efforts
but on the other hand BPAD doesn't have a detailed procedure of what should
be done.