5. Registration Registration
Elections
Complete and hand in registration form
Includes committee contact details &
signatures
AGM dates & attendees
Code of conduct
Review document
Constitution
All members including committee members
need to have paid membership
Attend this training session!
6. Registration What happens next?
Society email address is allocated to
President- LSE or Gmail etc
Previous committee to make new committee
admins on SU website
You can access society admin area on
website
You can apply for room booking rights
You can apply for money
You can get reimbursed
10. Events Events
Venue
Attendance & tickets
Budget planning
Marketing
Risk assessments
Catering
Trips
Houghton Street
Accessibility
Talk to us in advance!
Events Registration form
11. Money Money
Types of funding
Contracts
Reimbursements & pay run
RAG & fundraising
Attend other training sessions
12. EqualityandDiversity Equality and Diversity
“To put it simply, our commitment to equality
and diversity means that we are committed to
providing equal access to all our services and
benefits, and a safe space free from
discrimination and prejudice to all of our
members”
Membership
Activities – accessibility & representation
E&D form
13. EqualityandDiversity Protected Characteristics
Age
Disability
Ethnicity
Faith or belief
Gender
Gender reassignment
Pregnancy and parenthood
Race
Sexuality
Socio-economic background
Trans status
14. Otherinformation Other information
Advance planning, talk to us, keep us in the
loop!
Pigeonholes and post
Committee communication & handover
SU website
15. Aims of the session
Registration
Using the SU website
Booking rooms
Events
Money
Equality & Diversity
Trainingobjectives
16. Thingstolookforwardto Things to look forward to…
Other training sessions
Fresher's
GIAG
Community Festival
STARS
Activities Committee & Assembly
Editor's Notes
Iain – events, budgeting, AC stuff
Heather – room bookings, email addresses
ARC staff – booking stalls, spaces (1st port of call)
A&D - decisions
Ask the room what the benefits are? Next slide shows answers...
Process whereby society becomes fully functioning & make use of benefits
Contact details, giving you info on best practice to run society, how to help you best
Elections – members only, one vote
Needs to be done annually/change of committee
Why we need their contact details and other info & what we do with it
Data protection
Review – looking at past year, looking at previous year
Only works if members have paid to sign up. Mention paying membership before Freshers week
Mention how emails work
Mention – messaging, create events (incl ticketing), make other members admin, make groups
Go to SU website
Login as testfortraining
Password 123456
Currently shows all widgets…
Explain how room booking approval works incl branding
Form gets approved by HC, conferences check branding. Once both are OK, set up on system & receive confirmation email from Conferences.
Committees who register & submit RB form in Lent term will need to resubmit new RB form in August/September
Ask the room
Tickets – on SU website. Can make multiple customisations – show example?
RA –must be signed off by one of Activities team
Trips – trip registration & security
Catering – LSE provide – see menus and how to for more info
Stalls, noise, food, anything unusual, selling things
How to apply for money – membership (cannot change halfway through year!), sponsorship, annual fund, Activities Committee (meets every 2 weeks), travel fund, fundraising
Contracts – MUST be signed by us – give example - £5000 Malaysia club
Fundraising – forms, through RAG account, ultra vires
Sessions – treasurer, how to apply for money, handover
Ask for examples of who we are talking about – protected characteristics
Emphasize that our commitment to equality and diversity is not about creating arbitrary rules and regulations…….we are creating positive change and ensuring that the union and all its venues and events are a safe and welcoming space where all students are free to express themselves without fear of incident, discrimination or harassment.
Handover – don’t want good work and contacts lost
Everything on SU website