Minutes of Meeting from UNIVERSITY OF VETERNERY AND ANIMAL SCIENCE LHR

1. MINUTESOFMEETING
PRESENTED BY B.S MLT:
1]NIMRA ALAM 2]SONAL FATIMA
3]NOOR FATIMA 4]ANDLEEB ZAHRA
5]NUMAN ALI HAIDER 6]HAMZA
7]AHMAD KHAN GHORI
UVAS
mltians

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MINUTESOF MEETING:
DEFINED AS A WRITTEN RECORD OF EVERYTHING THAT
DISCUSSED DURING MEETING
PURPOSE OF MINUTES OF MEETING:
 PROVIDE HISTORICAL RECORDS OF COMPANY
PLANING.
 MINUTES ALSO PROVIDE LEGAL PROTECTION TO
ORGANIZATION.
 HELPFUL IN ANSWERING OF ANY QUESTION IN
REFRENCE TO DECISION,
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MEETING:
-MEETING IS AN ASSEMBELY OF PEOPLE GATHERING
=FOR DISCUSSION OR ENTERTAINMENT
WHAT ARE MINUTES:
-SHORT NOTES PROVIDED FOR A RECORD OF CONFEREENCE
MAY BE RECORDED BY VIDEO , AUDIO, & HANDWRITING
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POINT TO BE NOTED:
THE MINUTES OF MEETING ARE ASSEMBLY OF THESE TWO
WORDS.
MEETING MINUTES
MINUTES OF
MEETING

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 TYPESOFMINUTES
THERE ARE 3BASIC TYPES OF
MINUTES
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1)VERBATISM:
• IN THIS MINUTE EVERY THING IS RECORED WORD BY
WORD
• THEY OFTEN LONG CAN BE DIFFICULT
2)MINUTES OF RESOLUTION:
IN THIS MEETING ONLY THE MAIN RESOLUTION RECORDED
 MAIN POINT OF MEETING
 ALSO CALLED ACTION MINUTES
3)MINUTES OF NARATION:
THESE ARE THE CONCISE SUMMARY OF WHOLE MEETING
• SUMMARY OF WHOLE DISCUSSION

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“TIPS FOR MAKINGMINUTES”
 MAKE SURE ALL THE ESSENTIALS POINTS
NOTED.
 DON’T MAKE MISTAKE TO RECORD EVERY
SINGLE COMMENT.
 TO BE SURE WHO SAID THAT .
 DON’T TAKE TOO TIME TO MAKE MINUTES.
 DON’T WAIT TOO TIME TO NOTE THE MINUTE.
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TASKS OFMINUTES
OF MEETING
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BEFORE MEETING
 CHOOSE YOUR TOOL
 MAKE SURE IT IS IN WORKING
CONDITION
 FORMULATE A SPECIFIC TEMPLATE
DURING THE MEETING
 PASS ATTENDANCE SHEET
 NOTE STARTING TIME
 LISTEN CAREFULLY
 DO NOT INTERUPT
 NOTE ENDING TIME

7. MINUTES OF MEETING
STRUCTURE
SIT DOLOR AMET

8. 1.HEADER INFORMATION:
 Meeting Title
 Organization name
 Date and Time
 Location
 Attendees (with their roles
or titles)

9. 2.AGENDA REVIEW:
- LIST OF AGENDA ITEMS
- TOPICS TO BE DISCUSSED
3.OPENING REMARKS:
 Any opening statements made by
the chairperson or facilitator
 Include welcome and apolgies

10. 4.PREVIOUS MINUTES:
- REVIEW AND APPROVAL OF
MINUTES FROM THE PREVIOUS
MEETING (IF APPLICABLE)
5.DISCUSSION
POINTS:
 Detailed notes on each
agenda item
 Including key discussions,
points raised.
 Relevant decisions or actions
taken.

11. 6.ACTION ITEMS:
- LIST OF TASKS, RESPONSIBILITIES.
- AND DEADLINES ASSIGNED TO
SPECIFIC INDIVIDUALS .
7.Next Meeting Date and
Agenda:
 ANNOUNCEMENT OF THE DATE, TIME
OF NEXT MEETING
 TENTATIVE AGENDA ITEMS FOR THE
NEXT MEETING.
8.MEETING ADJOURNMENT:
 Official declaration that the meeting
has concluded.
9.ATTACHMENT
 ANY SUPPLEMENTARY MATERIALS
DURING THE MEETING

12. 2 TYPES OF MINUTES
OF METING :
1] FORMAL MEETING
MINUTES :
 USED FORMAL LANGUAGE
 THEY ARE BIG OFFICIAL
DECISION
 COMMONLY USED IN NON
PROFIT COMPANIES & GOVT.
INSTITUTE

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INFORMAL MEETING MINUTE
Informal meeting minutes only need to
capture the most basic information.
INFORMAL MEETING MINUTES SERVE AS
QUICK REFRENCE TO IMPORTANT TOPICS
CONTRARY TO FORMAL MEETING MINUTE
NO ONE NEED TO HAVE APPROVED
MINUTES
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“SOME IMPORTANT
TERMINOLOGIES”
CONSESUS : GENERAL ARRANGEMENT
CONVENE : TO CALL FOR MEETING
PROPOSE : TO SUGGEST AN IDEA
OPPOSE : TO SPEAK AGAINST THE MOTION
QUORUM : PEOPLE NEEDED TO BE IN ATTENDANCE
ADJOURN : TO STOP MEETING UNTIL A LATER DATE

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IMPORTANCE OF MEETING:
 THEY ARE RECORD OF GROUP DECISION & ACTION.
 THEY ARE REMINDER OF WHO WAS GIVEN ASSIGNMENT.
 THEY ARE EVDENCE OF DEADLINE
 THEY ARE BENEFIT FOR PEOPLE WHO WAS ABSENT
 MINUTE PROVIDE BASIS OF ACTION
 MINUTES GIVE STRUCTURE
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 USE POSITIVE LANGUAGE
 USE STANDARD TEMPLATE
 WRITE THE MINUTE AS SOON AS POSSIBLE
 DISTRIBUTE WITHIN 24 HOURS
DO’S OF MINUTE OF METING DON’TS OF MINUTE OF MEETING
× DON’T ADD UNNESSARY DETAILS
× DON’T ADD EMBARASSING INFORMATION ABOUT ANYONE
× DON’T HOLD A MEETING WITOUT TAKING MINUTES
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ThankYou
CONCLUISON
WRITING MEETING MINUTE DOESN’T NEED TO
BE STRESS FULL; INFACT THE WHOLE PURPOSE
OF THEM IS TO MAKE YOUR LIFE LESS
STRESSFULL………………………………….
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