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SPTechCon 2014 - Keep the Lawyers off Your Back:Where does eDiscover and Compliance fit within SharePoint
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SPTechCon 2014 - Keep the Lawyers off Your Back:Where does eDiscover and Compliance fit within SharePoint

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The top 5 gap scenarios in SharePoint deployments that need to be covered to stay out of trouble. This was presented in San Francisco 2014

The top 5 gap scenarios in SharePoint deployments that need to be covered to stay out of trouble. This was presented in San Francisco 2014

Published in: Technology, Business

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  • 1. Confidential and Proprietary © 2012, Actiance, Inc. All rights reserved. Actiance and the Actiance logo are trademarks of Actiance, Inc. Keep the Lawyers Off Your Back! Top 5 Gaps in SharePoint Compliance & eDiscovery Trevor Daughney VP of Marketing Actiance Jeff Willinger Director of Collaboration Rightpoint
  • 2. Confidential and Proprietary © 2012, Actiance, Inc. All rights reserved. Text Your Answer! @tdaughney @jwillie
  • 3. Confidential and Proprietary © 2012, Actiance, Inc. All rights reserved. Guest Speaker – 2014 Top SharePoint Influencer JEFF WILLINGER World-wide speaker and evangelist on the value of SharePoint, Social Networking, Social Media, Social Computing and Intranets and Mobile everything. President of Social Media Club Chicago. Twitter, Facebook and LinkedIn Expert Director of Collaboration and Social Business, Rightpoint @tdaughney @jwillie
  • 4. Confidential and Proprietary © 2012, Actiance, Inc. All rights reserved. What’s in it for YOU? An offer: I am buying you a drink TONIGHT Follow @jwillie and @Rightpoint and Tweet this: “ Listening to @jwillie and @rightpoint rant and rave about SharePoint, compliance and eDiscovery #SPTechCon ” OR @tdaughney @jwillie
  • 5. Confidential and Proprietary © 2012, Actiance, Inc. All rights reserved. “LIKE” me @tdaughney @jwillie
  • 6. Confidential and Proprietary © 2012, Actiance, Inc. All rights reserved. SharePoint 2013 Compliance and eDiscovery Global capture of structured & unstructured data eDiscovery center & case management Preservation in-place Project-based retention policy scheduling @tdaughney @jwillie
  • 7. Confidential and Proprietary © 2012, Actiance, Inc. All rights reserved. 1. Multiple Collaboration Environments Gartner predicts – By 2016, 50% of large organizations will have internal Facebook-like social networks – 30% of these will be considered as essential as email/telephones are today – By 2017, at least 40% of large organizations will struggle to integrate multiple internal social networking applications – Platform fatigue? @tdaughney @jwillie
  • 8. Confidential and Proprietary © 2012, Actiance, Inc. All rights reserved. 2. Regulatory and Data Protection Requirements GOVERNMENTFINANCIAL FINRA SEC GLBA PCI DSS ENERGY FERC NERC CFTC NFA HEALTHCARE HIPAA Sunshine Laws Florida GRS North Carolina Massachusetts @tdaughney @jwillie
  • 9. Confidential and Proprietary © 2012, Actiance, Inc. All rights reserved. 3. Downstream eDiscovery Requirements Duke University eDiscovery Study finds that sanctions are way up – 7 cases in 2003 versus 111 cases in 2009 – Sanctions of up to $8.8 million Contextual Capture Deletions & Modifications @tdaughney @jwillie
  • 10. Confidential and Proprietary © 2012, Actiance, Inc. All rights reserved. 4. Older SharePoint Infrastructure Gartner Recommendation “SharePoint 2013 improves on the 2010 software's feature and function, but has not improved enough to warrant changing your existing strategies. Gartner recommends no change if your organization is in progress with a 2010 rollout.” SharePoint 2013: Good Progress but Missed Opportunities, Feb. 6, 2013 @tdaughney @jwillie
  • 11. Confidential and Proprietary © 2012, Actiance, Inc. All rights reserved. 5. Archiving – Are You IN or OUT? Preservation-In-Place Outside Archive @tdaughney @jwillie
  • 12. Confidential and Proprietary © 2012, Actiance, Inc. All rights reserved. Summary (a.k.a. “the big so what”) Know the 5 gap scenarios where you may need a more active compliance infrastructure in place to deploy SharePoint: 1. multiple collaboration environments 2. regulatory and data protection requirements 3. downstream eDiscovery requirements 4. older SharePoint infrastructure 5. archiving approach (in-place or separately) @tdaughney @jwillie
  • 13. Confidential and Proprietary © 2012, Actiance, Inc. All rights reserved. Feature Description Benefit Real-time alerts • Send real-time alerts based on content detected (e.g., abusive language, trade secrets) • Ensure that confidential information doesn’t get leaked out • Protect corporate brand and reputation Granular capture • Define capture policies at a global, group or site level to map to compliance or corporate governance standards • Remain compliant with regulatory and legal recordkeeping requirements (e.g., FRCP, SOX, HIPAA, SEC) • Reduce storage costs by capturing only relevant content • Expedite eDiscovery in the event of litigation Contextual capture • Content shown in context of other related items in reviewer UI • Decrease litigation costs • Reduce likelihood of sanctions for production delays Top Features to Enhance SharePoint @tdaughney @jwillie
  • 14. Questions? … and Thank You! Jeff Willinger 312.622.2300

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