REPOSITORY SYSTEM FOR TERTIARY INSTITUTIONS IN MALAYSIA Chapter 1: IntroductionThis research project presents a solution involved in repository systemsprojects that aim toimprove humans, education and environment. It considers the option of using repositorysystems to improve the educational quality in Malaysia. The aim is to develop arepository data centre to assist the tertiary institutions in monitoring the performance ofstudents in many geographical areas in this country Malaysia. This research will pave away for accurate budgeting, forecasting on educational sector and highlight ways toimprove educational quality and performance in the country. This forms the basis ofbuilding a Repository System for Tertiary Institutions in educational environment withspecific reference to Malaysia.1.1 EducationEducation is not only the process of impacting or acquiring general or specific knowledgebut is also the tendency of building capacity or powers for reasoning and judgement andact of preparing oneself or others intellectually to mature life (Longman, 2010). Manypeople always view schools in a traditional and formal sense. There is no definitivedefinition of education, many think that education occurs in different forms andenvironment while some think that education only take place in the class or lecture room.Definition of education may differ from one person or the other, but education can beintuitively defined as a basic human right. It is believed that when this right is permitted,
growth and development is rapidly seen in the society to constitute to good livingstandard.There are many issues surrounding education such as inadequate of resources, poorfounding, etc. It is the obligation of the people, group andgovernment to critically thinkabout these issues confronting education and eventually come up with a better solution toimprove education in the world. In 1990, UNESCO launched Education for All (EFA)(Ann, 2009);the movement to provide quality education for all children, youths and adultsby the year 2015. It is unfortunate that in most of the countries, there are many issues thatare preventing the improvement of the quality of education which therefore questions ifthe objectives of UNESCO towards EFA can be realized or not.One of the commonest ways to deal with the above mention problem lies in the accesstowards technology. It is an indisputable fact that access to technology can serve as a greattool for education. When one fails to access this tool, he or she suffers behind. Soeducation as we have seen does not only promote individual development, rather it offersthe general growth of the entire community, therefore providing a place for people tointeract, socialize and unify the society.1.2 Education in MalaysiaMalaysia a multi-ethnic society country located in the tropics of Southeast Asia. With thegreat ambition to become a developed Nation by 2020, many developments are puttingMalaysia on the world’s map as she focuses on becoming a knowledge base economycountry. In order to ensure educational quality and standard, Malaysian government in1995 to 1997 initiated major educational reforms by establishing a legislative body tooversee all the levels of education, from the pre-school to tertiary education,<http://www.mpm.edu.my>. At the same time, Pre School to secondary education is
under the supervision of the Ministry of Education (MOE), while the post-secondaryeducation is put under the jurisdiction of the Ministry of Higher Education (MOHE).Malaysia has become a centre of educational excellence especially in the South East Asia,which is motivated by the effort of the government in seeing educational excellence as itsresponsibility to better citizenry and the country as a whole, <http://www.mpm.edu.my>.According to the Minister of Higher Education, Datuk Mustapha Mohamed in 2007, hesaid “Our vision is to make Malaysia the centre of educational excellence”. Malaysia isnot relenting in realizing this vision as targeted by 2015.1.3 Tertiary Education in MalaysiaIn Malaysia there are 647 High Education Institution (HEI). This consists of 20 publicuniversities and 627 higher education institutions (Ken, 2010).1.4 Definition of Repository SystemA repository systemmay be defined as a centralized system where data is collected, stored,retrieved, disseminated and maintained which can be access by multiple users locally orremotely (Mikeal, 2009). A repository system can be a place wheremultiple databases or files are located for distribution over a network or a location that isdirectly accessible to the users without having to travel across a network (Mikeal,2009).Furthermore, a full-fledged repository system is on principle a databasemanagement system (DBMS) with some special functionality to administer meta-data(Herbst, 1995). This includes the capability to specify meta-models, to customize the userinterface, and to implement appropriate verification mechanisms and generators.1.5 Problem StatementIn Malaysia, higher education is generally seen as a major foundation in implementing thecomplex process of globalization. It is certainly known that the advent of globalization,
advanced information technology and higher education services have already beenexpanding beyond territorial especially in educational environment (Arokiasamy, 2010).Open access or in other words, information sharing has been widely encouraged inMalaysia especially in tertiary institutions. One of the greatest champions in the openaccess here in Malaysia is the libraries and Librarian. They initiated the promotion ofaccess to information by implementing an institutional repository (Azmi, 2009).TheMalaysian National Library is aimed to implement a repository of information resourcesbased on bibliographic and non-bibliographic records of libraries (Azmi, 2009).According to Azmi (2009), there have been initiative to promote the access of informationby implementing an institutional repository; but there have not been a repository systemimplemented to focus on the intellectual performance of student in tertiary institutions inMalaysia. It is clear fact that developing such system will ensure the following benefits:Repository system for tertiary institution does not only boost the quality of educationalsystem, it goes far to contribute as a logical extension of a university’s or college’s coremission and as a channel through which to increase institutional visibility.The responsibility of communication between the MOHE and all the tertiary institutionswill be strengthen and positioning the tertiary institutions with broader context of itsmarkets or communities.It is important to note that every higher institution is committed to academic excellenceand scientific progress. One may ask if there is any system to measure or prove thisassertion. The repository systems will not only answer this question but it will also provideuniversity administrators with demonstrable evidence of the institution’s quality, thushelping every institution reinforce on institution’s brand position and prestige.
Repository technology system, by capturing, preserving, and disseminating institutionalcollective intellectual information or records, serves as meaningful indicator of academicquality and merit. Repository system is not only a desired technology for tertiaryinstitutions in Malaysia but it also present itself as a potential prediction tool for futureanalysis of institutional goal or initiatives.1.6 Research ObjectivesThe research objectives of the current study are: To assess the status of repository system in Malaysia, specifically in the relation to tertiary institutions. To design and develop a repository system for tertiary institutions in Malaysia.1.7 Project ScopeThis project aims to implement the repository system for tertiary institutions in Malaysiathat will be capable of carrying out different analysis and prediction services. An easy touse user interface will be employed to ensure user friendly system to all users. The scopealso integrate business intelligent tool to produce different forms reports based on thefollowing:Attendance of the students per semester or yearly basis for the benefit of visaextension,etc. for international students. This report is mostly asked by the ImmigrationDepartment during visa or passport renewal.Performance of the student for educational quality purposes, rating and Key PerformanceIndicator (KPI). The report from this session will directly go to MOHE.
Population of students based on different state in Malaysia or population of foreignstudents from different countries studying in Malaysia. With the application of cubesstructure as one of the important tools used in multidimensional data warehousing,information on any or group of students can be produced in given time range.1.8 Organization of ThesisChapter 1: IntroductionThis chapter provides overview of educational system in Malaysia specifically on thetertiary institutions. The objectives and scope are also discussed in this chapter.Chapter 2: Literature ReviewThe literature review for this research project gives the overview of repository system,types of repository data, intelligent information and existence of repository systems aroundthe world. It also gives the methodology and implementation details used in some existingrepository systems.Chapter 3: MethodologyThis chapter discusses the research methodology used for this study, the data collectionand the method of data collection.Chapter 4: Data AnalysisIn this chapter, discussion is about data analysis. The data collected from tertiaryinstitutions were tabulated, analysed and discussed in details. It also analysed aboutsystem review on repository system.
Chapter 5: System Analysis and DesignThe system design is conferred in this chapter. Here Web Development Method (WSDM)was used to carry out the design modeling. The Data Centre framework was discussedwith respect to the proposed framework and prototype of Repository System.The DataFlow Diagram (DFD), activity diagram, database design, classes and function moduleswere also discussed in this chapter.Chapter 6: Implementation and TestingIn this chapter, the database, classes and function implementations were analysed. Theimplementation of the repository system is narrated here; system testing which was doneby the same contributors who participated in survey questionnaire.Chapter 7: ConclusionThe project result base on the objectives of this study wasdeliberated in this chapter. Thelimitation and future work having considered the importance were also discussed here.