Get e-mail (Gmail) A tutoriall

Basic ICT Skills: Communication and Collaboration Using Gmail Sending e-mail using Gmail B LOB

Basic ICT Skills: Communication and Collaboration Creating and sending e-mail using Gmail Outcomes By the end of this e-torial, you will  Understand why we should use Gmail  Have created a Gmail account  Be able to send, receive and forward Gmail messages  Be able to manage your e-mail and contacts in Gmail Tools This e-torial make use of the following programmes or tools:  A browser (Internet Explorer/Firefox)  An online tool www.gmail.com

Basic ICT Skills: Communication & Collaboration Creating, reading and sending e-mail: Index  What is Gmail?  Some advantages of using Gmail  Registering for a Gmail Account  Composing & Sending e-mail  Attaching documents to e-mail  Reading your & replying to e-mail  Forwarding to your e-mail  Forwarding to your e-mail to another account  Opening attachments  Printing e-mail  Organizing and sorting your mail:  Labels  Filters Close  Quick reference card  Self assessment rubric

Basic ICT Skills: E-mail What is Gmail? G-mail is an online E-mail (webmail) platform (tool) where you can communicate messages electronically via the Internet. You can sent just about anything instantly (Letters, documents, photo's and files) to one or more people! Why should I have a Gmail account? Video: Click here to open video in player, pause to practise Gmail can act as a key to lots of good free online resources

Basic ICT Skills: E-mail Some advantages of using Gmail  It is free  You can  It is always available (provided  log into numerous you have internet access) sites using your Gmail  It has great spam filters address and password  Built-in chat: text, voice, or video (great for privacy (great for meetings)  easily access it using  It allows you access to other good your cell phone online tools….  organise your e-mail  Picasa (online photo album in numerous ways sharing)  separate your work  Google docs (Free online and private e-mail office suite)  forward your Gmail to  Blogger (free online blogging your work e-mail tool)  set it up to download  Google reader (Keep up to into Outlook for offline date) reading  Gtalk (an instant messenger  Lots of space service) For more reasons why Gmail is great, click here

Basic ICT Skills: E-mail Registering for a Gmail Account www.gmail.com How and where do I sign up?  Make sure that you are connected to the Internet  Open up your browser (eg Internet Explorer)  Type in www.gmail.com into your browser address bar  As you are a new user, click on Sign up for Gmail Video: Click here to open video in player, pause to practise In order to sign up for Gmail, you will first have to create a Google account

Basic ICT Skills: E-mail Registering for a Gmail Account  Fill in your name  And your surname  Choose a username (try to Adam Tshole find something that will not adamtshole already be taken!)  Check availability….. ••••••••••  Choose new usernames till •••••••••• you get one that is available!  Type in a password (one that you will remember!)  It must consist of at least 6 characters (use numbers and letters)  Retype password If you are using a school or work computer used by others, un-tick Remember me on this computer

Basic ICT Skills: E-mail Registering for a Gmail Account  Click on the drop-down arrow next to Security question My dog’s name  Choose Write my own question bigbones  Type in a simple question tshepo@gov.za and answer  If you have another e-mail (eg work), insert it otherwise, leave blank  Click on the dropdown next to location and choose South Africa lappreeria  Type in the verification code very carefully  Accept the terms If you type the verification code incorrectly, you will be brought back to this page. Get your glasses!!

Basic ICT Skills: Gmail Composing & Sending messages  Click the Compose Mail link on any Gmail screen  Enter your recipient's email address. You can type the address in the 'To:' john@gov.za field, or find the address in your Contacts list. peter@gov.za  Use the CC feature when you'd like gary@gov.za to include additional recipients. Display this field by clicking Add Workshop Cc.  The BCC let you hide recipients' Hi All, addresses and names from one We all need to get ready for another. our workshop at…..  Enter a subject for your message in the 'Subject:' field.  Write your message!  Click on Send. When you begin to type an address in the 'To:,' 'Cc:,' or 'Bcc:' fields, Gmail will suggest complete addresses from your Contacts list.

Basic ICT Skills: Gmail Attaching documents to messages Sometimes we need to send documents to others. We can do this by attaching it to our e-mail! john@gov.za  Compose your message  Click Attach a file icon under your subject  Navigate to where the file is stored  Click once on the main folders in the right hand pane which will open up the subfolders  Double click on the subfolders on the right  Double click on the file(s) that you want to insert  It will be attached to your message  Send your message You can send attachments up to 20MB. But remember others might not be able to receive it!

Basic ICT Skills: Gmail Reading & replying to your e-mail  Click on the Inbox on the left  You will see all your messages on the right  Click on the message subject – it will open it up  To reply just click on the Reply button to the top right of your message  You will also see other options by clicking on the arrow next to Reply  Reply to All or Forward  Delete  Add the sender to your Contact list There is also a space at the bottom of your received e-mail where you can click on reply or forward the message to others

Basic ICT Skills: Gmail Forwarding to your e-mail If you are in your message:  Click on the arrow next to Reply (Top right of your message)  There is also a space at the bottom of your received e- mail  Type in the new recipient address, subject and add to the top of the message body  If the message has attachments, you can choose not to forward them by deselecting the checkbox next to the filename below the Subject field  Send Gmail allows you to forward an entire conversation and will add all messages from a conversation into a single message. Each message will be clearly marked, and will be listed in order from oldest to most recent.

Basic ICT Skills: Gmail Forwarding to your e-mail to another account Gmail lets you automatically  Sign in to Gmail. forward incoming mail to  Click Settings at the top of any another address, if you'd like. Gmail page  Open the Forwarding and POP/IMAP tab  Enter the email address to which you'd like your messages forwarded.  Select the action you'd like your messages to take from the drop- down menu.  You can choose to keep Gmail's copy of the message in your inbox, or  you can send it automatically to All Mail or Trash.  Click Save Changes. You also can set up filters to forward messages that meet specific criteria. You can create 20 filters that forward to other addresses.

Basic ICT Skills: Gmail Opening attachments Your message attachment will be at the bottom of the message. You have a choice of  Opening it as HTML in your browser  As a Google document or  To download it to your computer and save it in the format that it was created in eg Word /Excel  Click on Download  Tick Save file OK  Save it in a folder where you will be able to find it again You can change the document name if you so choose!

Basic ICT Skills: Gmail Print your e-mail How do I print one message?  Open the message you want to print.  Click the down arrow next to Reply, at the top-right of the message.  Select Print. How do I print an entire conversation?  Open the conversation you want to print.  On the right side of the screen, click Print all. Follow the instructions on your print screen

Basic ICT Skills: Gmail Organizing and sorting your mail: Labels You can create labels and apply them -- manually or automatically -- in order to group related messages together. For example, let's say you want to keep messages from your teachers all in one place.  Tick the boxes next to your Teachers teachers’ messages in your Inbox.  Click on the labels button on top  If you do not have this label yet, type it in (Create new) OK  You can find all your messages that have this label attached by clicking the label's name in the Labels button If you click Archive; the message will disappear from your Inbox, but will remain listed when you click the ‘Teacher' label, or All Mail.

Basic ICT Skills: Gmail Organizing and sorting your mail: Filters If you don't want to mark all your messages from your teachers one-by-one, you can set up a filter. The filter will detect when a teacher emails you, and automatically applies the ‘Teacher' label (and if you'd like, you can send the message straight to the Teacher section and skip the Inbox).  Open the message  From the More Actions drop- down menu, select Filter messages like these.  The teacher’s e-mail should show in the From field  Click Next Step >.  Check the Apply the label: box and select Teachers from your Choose label... drop-down menu  Click Create Filter. You can also create filters to detect messages with certain words in the subject line, the body of the email, or messages sent to a specific person

Basic ICT Skills: Gmail Quick reference guide for Gmail Compose Mail opens a new message. If you're feeling shaky, you can read more to brush up on sending messages. Inbox shows your conversations (the number in parentheses indicates how many unread conversations you have). Starred shows you only messages you've marked with a star (use stars to mean whatever you'd like). Chats lists your archived Chat conversations. Sent Mail shows messages you've sent. Drafts houses messages you've started and saved to work on later. All Mail shows you almost all of your mail; you'll see content from your Inbox, Starred, Chats, Sent, Drafts, and all your archived messages; you won't see Spam or Trash. Spam is where we send the messages we think are suspicious. Trash is where messages you delete end up; you can empty the trash whenever you feel like it. Contacts lists the email addresses of people you've corresponded with; you can add more details as you see fit. Follow the instructions on your print screen

Basic ICT Skills: Creating an assessment tool Self assessment rubric Assess your level of skill: 1 Still need lots more practice; 2 Getting there! 3 Can do it- No problems!

Basic ICT Skills: Gmail About this Presentation This e-torial was developed by maggiev for the Department of Education for use by subject advisors, teachers and learners More information and tutorials on Gmail can be found at http://mail.google.com/support/ All e-turials can be found on the Thutong portal: www.thutong.org.za

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Get e-mail (Gmail) A tutoriall

by Maggie Verster

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