Pmo Gap Analysis Sample Itvamp 2008


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ITVAMP creates as sample Gap Analysis for an organization that has some PMO areas but not an entire PMO. EPM is presented with Process Development deliverables. 2008

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  • Pmo Gap Analysis Sample Itvamp 2008

    1. 2. <ul><li>Review of Organizational Plan for PMO. </li></ul><ul><li>Review Action items and update all status ad resource PMO Action items in (Program Plan or Project Plan). </li></ul><ul><li>Discussion on each Action item for frame up of Processes and review priorities considering best practice – “Who’s on first?” </li></ul><ul><li>Presentation of Gaps and Best Practices for PMO build based on Current State. </li></ul>
    2. 3. <ul><li>Create the PMO concept </li></ul><ul><ul><li>Logo </li></ul></ul><ul><ul><li>Marketing Campaign slogan – “Vision Statement” </li></ul></ul><ul><li>Create the PMO Demographics </li></ul><ul><ul><li>Obtain number of customer base </li></ul></ul><ul><ul><li>Determine Target Audience </li></ul></ul><ul><ul><li>Determine where to deploy </li></ul></ul><ul><li>Create the Organization with Roles Definitions - in progress (see Action items) </li></ul>
    3. 4. <ul><li>Create the PMO Program/Project Structure </li></ul><ul><ul><li>Options </li></ul></ul><ul><ul><li>Marketing Campaign slogan </li></ul></ul><ul><ul><li>Model - Program Office / Project Management Office / </li></ul></ul><ul><ul><li>Rollout by Dept Functions: </li></ul></ul><ul><li>Standardize from inception </li></ul><ul><ul><li>PMO documentation for project delivery </li></ul></ul><ul><ul><ul><li>Presentation formats </li></ul></ul></ul><ul><ul><ul><li>Reporting formats </li></ul></ul></ul><ul><ul><ul><li>Communications plan </li></ul></ul></ul><ul><ul><ul><li>Version controls & naming conventions </li></ul></ul></ul>
    4. 5. Develop Standard Process to Engineer EPM 3.0 Draft Processes (High Level) 6.0 Final Review & Feedback 1.0 Design High Level Process Map 9.0 Communicate Governance PMO Office R&D Team Project Management Team Technical Management Team Stakeholders (All Process Roles)* 4.0 Review process & Obtain Feedback 5.0 Make changes 2.0 Engage Process Areas 7.0 Approve 8.0 Make changes 8.0 Publish *Process roles have input to process development steps for acceptance and ease of testing and Training
    5. 6. <ul><li>Create the Future State SMO Organizational Chart </li></ul><ul><ul><li>Determine roles Required to support the on-going SMO </li></ul></ul><ul><ul><li>Determine roles required to maintain the on-going SMO </li></ul></ul><ul><ul><li>Determine roles required to govern the on-going SMO </li></ul></ul><ul><li>Create the Future State SMO Organizational Chart </li></ul><ul><ul><li>Create 2 nd level Functional SMO chart resourced by area </li></ul></ul><ul><ul><li>Create 2 nd level Functional SMO links to cross functional areas </li></ul></ul>
    6. 7. <ul><li>Establish Levels or Processes </li></ul><ul><ul><li>Determine number of processes </li></ul></ul><ul><ul><li>Determine functional areas engagement </li></ul></ul><ul><ul><li>Determine design strategy and reviews </li></ul></ul><ul><li>Create Process Design Standards </li></ul><ul><ul><li>Process application: i.e. Visio or other Workflow Diagram application </li></ul></ul><ul><ul><li>Naming conventions, numbering schemas, vertical or horizontal, process templates as common or via functional areas. </li></ul></ul>
    7. 8. <ul><li>Project Registration Process </li></ul><ul><ul><li>Determine all Criteria for Registration of a Project for IS </li></ul></ul><ul><ul><li>Review Tool for PR Process </li></ul></ul><ul><ul><li>Deliverable Output – Project Registration form </li></ul></ul><ul><li>Resource Management Process </li></ul><ul><ul><li>Resource Demand & Supply Processes (align with co. strategic sourcing plan and potential Staffing Request plan) </li></ul></ul><ul><ul><li>Resource Allocation Process – RA Report </li></ul></ul><ul><ul><li>Review Tools for RM Process </li></ul></ul><ul><li>Demand Management Process </li></ul><ul><ul><li>DM Requirements </li></ul></ul><ul><ul><li>Review Tools for DM Process </li></ul></ul><ul><ul><li>Resource Optimization (Adds – moves – changes) – link to change management process </li></ul></ul><ul><ul><li>Deliverable output “Staffing Request Plan” </li></ul></ul>
    8. 9. <ul><li>Industry Trends </li></ul><ul><li>Sarbanes Oxley </li></ul><ul><li>Records management (CFR Part 11) </li></ul><ul><li>Companies adopt policies for information management </li></ul><ul><li>Portals continue to be the entry point for information </li></ul><ul><li>Merck Direction </li></ul><ul><li>The SharePoint portal is used </li></ul><ul><li>Documentum continues as the primary document management tool </li></ul>
    9. 10. <ul><li>Industry Trends </li></ul><ul><li>EPM systems continue to focus on Portfolio Management, Resource Management and Financial Management with Project Management and Governance models. Strategic Direction is recommended. </li></ul><ul><li>Merck Direction </li></ul><ul><li>Based on Research Co. Portfolio and Resource Management Tools. </li></ul><ul><li>Recommendation </li></ul><ul><li>Review EPM (Enterprise Project Management Tools) </li></ul>
    10. 11. <ul><li>Complete High Level framework for PMO Process </li></ul><ul><li>Expanded Artifacts identification pre process </li></ul><ul><li>Project Change Management for program and project scope changes </li></ul><ul><li>Organizational Plan for future state PMO maintenance </li></ul><ul><li>EPM Tool to cover all PMO functionality with supporting processes. </li></ul><ul><li>PMO Governance </li></ul><ul><li>Functional Areas Process handoffs </li></ul><ul><li>Links to Resource Management </li></ul><ul><li>PMO Process hierarchy </li></ul>
    11. 12. <ul><li>Complete high level process map </li></ul><ul><li>Identify the “who goes first!” </li></ul><ul><li>Finalize numbering schema </li></ul><ul><li>Review Roles with step responsibilities </li></ul><ul><li>Design high level process flow </li></ul><ul><li>Begin Project Registration Design </li></ul><ul><li>Agree on Artifacts per process and sub process </li></ul><ul><li>Continue Design of initial Process Workflow Template for high level and sub processes (draft completed) </li></ul><ul><li>Creation of project plan with milestones for Process build </li></ul><ul><li>Schedule meetings as in project plan dates for Design Sessions, Design Reviews and Approvals. </li></ul><ul><li>Process build </li></ul>
    12. 13. <ul><li>Questions and Answers </li></ul><ul><li>? </li></ul>
    13. 14. <ul><li>Thanks </li></ul>