This document provides a 3-lesson training course on how to use lists in Microsoft Excel 2003. Lesson 1 covers how to create a list using the List command and add rows and columns. Lesson 2 discusses how to sort and filter list data using the AutoFilter arrows. The course includes examples, step-by-step instructions, practice suggestions, and a two-question test at the end of each lesson to assess understanding.

1. [Your company name] presents:
Microsoft Office
®
Excel 2003 Training
®
How to use lists

2. Course contents
• Overview: Lists in Excel 2003
• Lesson 1: Create a list
• Lesson 2: Sort and filter a list
Each lesson includes a list of suggested tasks and a set of
test questions.
How to use lists

3. Overview: Lists in Excel 2003
There’s a new List command in Excel
2003 that makes it easy to create
orderly rows of data such as
addresses, names of clients or
products, and quarterly sales amounts.
The new List command also makes it
easy to total up values and to sort and
filter data.
How to use lists

4. Course goals
• Create a list using the List command.
• Add up values in lists using the List toolbar.
• Use the AutoFilter arrows to sort and filter list data.
How to use lists

5. Lesson 1
Create a list

6. Create a list
Using the new List command to
enter list data has several benefits.
For example, AutoFilter arrows are
applied automatically in a
convenient way (more on that in
Lesson 2).
The new List command Also, you can use the new Toggle
is on the Data menu. Total Row button to total the last
column in the list.
How to use lists

7. Use the List command
Imagine that you've already entered
some data for salespeople into
Excel.
To have Excel see this data as a list,
click any cell within the data, and
then:
Creating a list 1. Point to List on the Data menu.
2. Click Create List.
(Continued on next slide.)
How to use lists

8. Use the List command, cont’d.
The Create List dialog box
appears.
You confirm that your data has
headers (column headings), and that
the indicated data is what you want
included in the list.
Creating a list
Then the data becomes a list.
How to use lists

9. Now you have a list
Now that the data is a list:
1. AutoFilter arrows are
automatically added in the header
row.
2. A dark blue border appears
around the list.
(Continued on next slide.)
How to use lists

10. Now you have a list, cont’d.
The dark blue border indicates the
range of cells in your list.
You can have more than one list on
a worksheet when you use the List
command.
The blue border distinguishes one
list from another and helps you to tell
list data from other worksheet data.
How to use lists

11. Add a row or a column to the list
The row that contains an asterisk at
the bottom is the insert row—the row
you use to insert additional data.
As soon as you enter data to the
List with an insert row insert row, another empty insert row
is added to the list, so that you can
continue to add data.
(Continued on next slide.)
How to use lists

12. Add a row or a column to the list, cont’d.
1. When another name, Callahan, is
added to Cell A8…
2. … a new insert row is added in cell
A9.
List with an insert row If you click outside the list, the insert
row and asterisk disappear, and the
list border moves up one row.
(Continued on next slide.)
How to use lists

13. Add a row or a column to the list, cont’d.
You can add a column to the list by
typing in the empty column to the
right. The list automatically expands
to include that column.
List with an insert row
How to use lists

14. Add up values
The Toggle Total Row button on
the new List toolbar totals the last
column in the list.
To get a total in column C of the
example:
The Toggle Total Row 1. Click the Toggle Total Row
button on the new List button on the List toolbar...
toolbar
2. ... to add a Total row to the list.
How to use lists

15. Suggestions for practice
1. Create a list.
2. Add a total to a list.
3. Add a row and a column.
Online practice (requires Excel 2003)
How to use lists

16. Test 1, question 1
On which menu is the List command? (Pick
one answer.)
1. On the Tools menu.
2. On the Data menu.
3. On the List menu.
How to use lists

17. Test 1, question 1: Answer
On the Data menu.
On the Data menu in Excel 2003, point to List, and then click
Create List.
How to use lists

18. Test 1, question 2
How do you add a column to a list? (Pick one
answer.)
1. Type in the empty column to the right.
2. On the Data menu, point to List, and then click
Resize List.
3. Right-click the empty column to the right, click
Insert, and then click Entire Column.
How to use lists

19. Test 1, question 2: Answer
Type in the empty column to the right.
The list will automatically expand to include that column.
How to use lists

20. Lesson 2
Sort and filter a list

21. Sort and filter a list
When you create a list with the List
command, you automatically add
AutoFilter arrows to the list.
You can use the AutoFilter arrows
for sorting and filtering your list
data.
AutoFilter arrows
The List command also lets you
work with several lists on a single
worksheet.
How to use lists

22. How to sort
You can sort any column in a list,
just by clicking its AutoFilter arrow
and choosing one of the sort
commands on the menu that
appears.
(Continued on next slide.)
How to use lists

23. How to sort, cont’d.
To sort the Date column in the
example in descending order, so
that you could see the most recent
orders first:
1. Click the AutoFilter arrow on the Date
header…
2. … click Sort Descending .
How to use lists

24. How to filter
Filtering list data is as simple as
sorting. Excel will automatically
show only the data you specify.
To see only sales made by Peacock,
instead of everyone’s sales:
1. Click the AutoFilter arrow on the Name
column.
2. Select Peacock.
How to use lists

25. More than one list on a worksheet
When you use the List command,
you can have more than one list on
a worksheet.
You can add or delete a row in one
You can add a row to the list without adding or deleting a row
list on the right without in a list next to it, an ability new in
adding a row to the list Excel 2003.
on the left.
You can also sort those lists
separately, because using the List
command automatically gives each
list its own AutoFilter arrows.
How to use lists

26. Suggestions for practice
1. Sort a list
2. Filter a list.
Online practice (requires Excel 2003)
How to use lists

27. Test 2, question 1
How do you sort list data in descending order?
(Pick one answer.)
1. Click Sort on an AutoFilter arrow in the list.
2. Click Sort Descending on an AutoFilter arrow in
the list.
3. Click Sort Descending on the List toolbar.
How to use lists

28. Test 2, question 1: Answer
Click Sort Descending on an AutoFilter arrow in the list.
How to use lists

29. Test 2, question 2
You can have more than one list on a worksheet,
and you can add or delete a row in one list
without adding or deleting a row in the list next
to it . (Pick one answer.)
1. True.
2. False.
How to use lists

30. Test 2, question 2: Answer
True.
How to use lists

31. Quick Reference Card
For a summary of the tasks covered in this course, view the
Quick Reference Card.
How to use lists