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# Functions and Charts in Microsoft Excel

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This walkthrough shows you some of the basics of creating functions and charts in Microsoft Excel. Using a fictional payroll report, you will learn how to create simple functions, conditionals functions, and even some simple charts with which to display your data.

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### Functions and Charts in Microsoft Excel

1. 1. Functions & Charts in Microsoft Excel Objective Among the most unique and exciting features of Microsoft Excel are its complex functions. In this class, you will learn to construct functions in Excel 2002. We will create a fictional payroll report to demonstrate how to use functions in Excel. You will learn some basic functions, including addition and multiplication, as well as more complicated “conditional” functions such as IF. During the class, we will also show you simple techniques for changing a cell’s category, copying functions, and making sure your functions work the way you want. To conclude the class, you will also receive a basic overview of creating simple charts of your data. You will learn how to select the right type of chart and customize them to be more attractive and useful. Outline Changing Cell Categories.....................................................................................2 Inserting a function.............................................................................................3 All about functions..............................................................................................4 Entering functions manually.................................................................................6 Copying functions................................................................................................6 Relative versus absolute references.......................................................................7 Conditional functions...........................................................................................8 Nested functions.................................................................................................9 Using text in functions.......................................................................................10 Intermission for some tidying.............................................................................11 Creating your chart...........................................................................................11 The Chart Wizard and selecting a chart type.........................................................12 Chart Options...................................................................................................13 Editing your chart..............................................................................................15 Different charts, different options........................................................................17 Further customization options.............................................................................18 Functions & Charts in Excel, p.1
5. 5. This text is the function as Excel sees it. This particular function adds together the values in cells D5 through D14. While each function in Excel is slightly different, they have many similar elements. These elements are shown below. Function Argument Data = SUM (D5:D14) The equal sign tells The argument tells Data (which could Excel that you want Excel what you be cells or numbers) to enter a want it to do (e.g. are what you’d like function, not a add, multiply, to have added, piece of data. count, etc.) multiplied, etc. In addition to the functions that you can choose from the “Insert Function” dialog window (which are numerous), Excel can also perform basic mathematical and logical operations. Here are a few that may be useful. Remember, however, that functions must always start with an equal sign. Otherwise, Excel won’t recognize your entry as a function. Operator Name Example Result + Addition 1+1 2 - Subtraction 2-1 1 - Negation -2 -2 * Multiplication 2*2 4 / Division 4/2 2 % Percent 10% 0.1 ^ Exponents 10^2 100 = Equal to 2=1 FALSE > Greater than 2>1 TRUE < Less than 2<1 FALSE >= Greater than or equal to 2>=1 TRUE <= Less than or equal to 2<=1 FALSE <> Not equal to 2<>1 TRUE Functions & Charts in Excel, p.5