San angelo city council 11 5-13 - economic development budget
December 18, 2012 City Council Agenda Packet
1. NOTICE OF A PUBLIC MEETING
AN AGENDA OF A REGULAR MEETING OF THE CITY COUNCIL
THE CITY OF SAN ANGELO, TEXAS
9:00 A.M. - Tuesday, December 18, 2012
McNease Convention Center, South Meeting Room
500 Rio Concho Drive
THE MCNEASE CONVENTION CENTER IS ACCESSIBLE TO PERSONS WITH DISABILITIES.
ACCESSIBLE ENTRIES AND SPECIALLY MARKED PARKING SPACES ARE AVAILABLE AT BOTH
MAIN ENTRANCES AT SURBER DRIVE AND RIO CONCHO DRIVE. IF ADDITIONAL ASSISTANCE
IS NEEDED TO OBSERVE OR COMMENT, PLEASE NOTIFY THE OFFICE OF THE CITY CLERK,
ROOM 202, CITY HALL, 657-4405, AT LEAST 24 HOURS PRIOR TO THE MEETING.
City Council meetings are broadcast on Channel 17-Government Access at 10:30 A.M. and 7:00 P.M. every
day for two weeks beginning on the Thursday after each meeting.
As a courtesy to those in attendance, please place your cell phone on “Silent” or “Vibrate”
Thank You!
I. OPEN SESSION (9:00 A.M.)
A. Call to Order
B. Prayer and Pledge
"Honor the Texas flag; I pledge allegiance to thee, Texas, one state under God, one and indivisible.”
C. Public Comment
The Council takes public comment on all items in the Regular Agenda. Public input on a Regular Agenda
item will be taken at its appropriate discussion. Public input on an item not on the Agenda or Consent
Agenda may be identified and requested for consideration by the Council at this time. The Council may
request an item to be placed on a future agenda, or for a Consent Agenda item, to be moved to the Regular
Agenda for public comment.
II. CONSENT AGENDA
1. Consideration of approving the December 4, 2012 City Council Regular meeting minutes
2. Consideration of awarding bid(s) and authorizing the City Manager or his designee to execute any
necessary related documents:
a. VM-11-12: Medium and Heavy Duty Vehicles, two six-yard dump trucks with extended warranties,
Corley Freightliner (San Angelo, TX) and Roberts Truck Center (San Angelo, TX), $148,316.00
(Submitted by Vehicle Maintenance Superintendent Patrick Fredrick)
b. VM-13-12: Police Computers and Digital Video based on DIR pricing, Visual Pro 360 (Tempe,
AZ), not to exceed $212,000.00 (Submitted by Vehicle Maintenance Superintendent Patrick
Fredrick)
c. REC-01-12: Nutrition Program, Sysco West Texas (Lubbock, TX), $82,000.00 (Submitted by
Senior Services Manager Sandra Hernandez)
3. Consideration of authorizing extension of contract through March 31, 2015 pursuant to contract terms
with Casco Industries for personal protective equipment (FD-01-11) and ratifying the execution of the
extension of contract from December 18, 2012 (Submitted by Fire Chief Brian Dunn)
City Council Agenda Page 1 of 5 December 18, 2012
2. 4. Consideration of adopting a Resolution authorizing the Mayor to execute a Tax Resale (quitclaim)
deed, sold under the Urban Redevelopment Program, conveying the following real property Tax Lot:
(Submitted by Real Estate Administrator Cindy Preas)
a. 2325 Lille Street, (Feist), S 50’ of N 497.7’ of Block 8, Kirby Addition, $750, TAX-89-0320-B
5. Consideration of adopting a Resolution approving an amendment to a contract between the City of San
Angelo and Varsity Contractors for Janitorial Services, and authorizing the Mayor and/or City Manager
to execute said contract amendment (Submitted by Facilities Manager Ron Lewis)
6. Consideration of adopting a Resolution approving an assignment of the December 4, 2012 lease of the
West Mezzanine, in substantially the attached form, in the City Hall Building for office space by and
between the City of San Angelo and the San Angelo Performing Arts Coalition (SAPAC), said
assignment executed by SAPAC as assignor and the San Angelo Symphony Society (Symphony) as
assignee; and authorizing the City Manager or his designee to execute a consent to said assignment on
behalf of the City (Submitted by Assistant City Manager/Chief Financial Officer Michael Dane)
7. Consideration of adopting a Resolution authorizing the City Manager or his designee to execute airport
property lease and license agreement with Skyline Aviation, Inc. as tenant, of certain property located
at 8926 hangar road, San Angelo Regional Airport – Mathis Field Airport (Submitted by Airport
Manager Luis Elguezabal)
8. Second Hearing and consideration of adopting an Ordinance amending Chapter 12, Exhibit “A”
(Zoning Ordinance) of the Code of Ordinances, City of San Angelo (Submitted by Planning Manager
AJ Fawver)
Z 12-13: Creed Partners, LLC.
AN ORDINANCE AMENDING CHAPTER 12, EXHIBIT “A” OF THE CODE OF ORDINANCES,
CITY OF SAN ANGELO, TEXAS, WHICH SAID EXHIBIT “A” OF CHAPTER 12 ADOPTS
ZONING REGULATIONS, USE DISTRICTS AND A ZONING MAP, IN ACCORDANCE WITH A
COMPREHENSIVE PLAN, BY CHANGING THE ZONING AND CLASSIFICATION OF THE
FOLLOWING PROPERTY, TO WIT: 1601 KNICKERBOCKER ROAD, APPROXIMATELY 230
FEET FROM THE INTERSECTION OF KNICKERBOCKER ROAD AND SOUTH JACKSON
STREET, IN SOUTHWESTERN SAN ANGELO. THIS PROPERTY OCCUPIES 4.086 ACRES OF
THE MCNEESE SURVEY 0176.25 ABSTRACT 1641, CHANGING THE ZONING
CLASSIFICATION FROM LIGHT MANUFACTURING (ML) TO GENERAL COMMERCIAL
(CG) DISTRICT; PROVIDING FOR SEVERABILITY AND PROVIDING A PENALTY
9. Second Hearing and consideration of adopting an Ordinance amending Chapter 12, Exhibit “A”
(Zoning Ordinance) of the Code of Ordinances, City of San Angelo (Submitted by Planning Manager
AJ Fawver)
Z 12-14: Basil El-Masri
AN ORDINANCE AMENDING CHAPTER 12, EXHIBIT “A” OF THE CODE OF ORDINANCES,
CITY OF SAN ANGELO, TEXAS, WHICH SAID EXHIBIT “A” OF CHAPTER 12 ADOPTS
ZONING REGULATIONS, USE DISTRICTS AND A ZONING MAP, IN ACCORDANCE WITH A
COMPREHENSIVE PLAN, BY CHANGING THE ZONING AND CLASSIFICATION OF THE
FOLLOWING PROPERTY, TO WIT: 4028 SOUTH BRYANT BOULEVARD, APPROXIMATELY
350 FEET FROM THE INTERSECTION OF SOUTH BRYANT BOULEVARD AND BEN
FICKLIN ROAD. THIS PROPERTY OCCUPIES 4.35 ACRES OF THE E HERMES SURVEY 0174
ABSTRACT 0349, IN SOUTHERN SAN ANGELO, CHANGING THE ZONING
CLASSIFICATION FROM A COMBINATION OF RANCH & ESTATE (R&E) AND GENERAL
COMMERCIAL (CG), TO SINGLE ZONING OF GENERAL COMMERCIAL (CG); PROVIDING
FOR SEVERABILITY AND PROVIDING A PENALTY
City Council Agenda Page 2 of 5 December 18, 2012
3. 10. Second Hearing and consideration of adopting an Ordinance amending Chapter 12, Exhibit “A”
(Zoning Ordinance) of the Code of Ordinances, City of San Angelo (Submitted by Planning Manager
AJ Fawver)
Z 12-15: Julie Snider
AN ORDINANCE AMENDING CHAPTER 12, EXHIBIT “A” OF THE CODE OF ORDINANCES,
CITY OF SAN ANGELO, TEXAS, WHICH SAID EXHIBIT “A” OF CHAPTER 12 ADOPTS
ZONING REGULATIONS, USE DISTRICTS AND A ZONING MAP, IN ACCORDANCE WITH A
COMPREHENSIVE PLAN, BY CHANGING THE ZONING AND CLASSIFICATION OF THE
FOLLOWING PROPERTY, TO WIT: 4126 LAKE DRIVE, LOCATED APPROXIMATELY 100
FEET FROM THE INTERSECTION OF LAKE DRIVE AND NORTH BRYANT BOULEVARD;
MORE SPECIFICALLY OCCUPYING THE SHORT GEORGE ADDITION, BLOCKS 9 AND 10,
180’ X 484’ TRACT LESS THE SOUTHWEST 0.1020 ACRE, CHANGING THE ZONING
CLASSIFICATION FROM RANCH & ESTATE (R&E) TO A GENERAL COMMERCIAL (CG)
DISTRICT; PROVIDING FOR SEVERABILITY AND PROVIDING A PENALTY
III. REGULAR AGENDA:
JOINT MEETING BETWEEN CITY COUNCIL AND DOWNTOWN DEVELOPMENT
COMMISSION (see special agenda for further information) 9:00 A.M. – 10:30 A.M.
D. EXECUTIVE/CLOSED SESSION
Executive Session under the provision of Government Code, Title 5. Open Government; Ethics, Subtitle
A. Open Government, Chapter 551. Open Meetings, Subchapter D. Exceptions to Requirement that
Meetings be Open, Section 551.087 to discuss an offer of financial or other incentive to a company or
companies with whom the City of San Angelo is conducting economic development negotiations and
which the City of San Angelo seeks to have, locate, stay or expand in San Angelo
E. PUBLIC HEARING AND COMMENT
11. First Public Hearing and consideration of introducing Ordinances amending the Code related to Animal
Control and fees:
a. AN ORDINANCE AMENDING CHAPTER 3, ARTICLE 3.500 OF THE CODE OF
ORDINANCES, CITY OF SAN ANGELO, TEXAS, ENTITLED “IMPOUNDMENT” BY
REPEALING THIS SECTION IN ITS ENTIRETY AND ADOPTING A NEW ARTICLE 3.500,
PROVIDING FOR SEVERABILITY, PROVIDING FOR A PENALTY AND PROVIDING FOR
AN EFFECTIVE DATE;
b. AN ORDINANCE AMENDING APPENDIX A, ARTICLE 1.000 OF THE CODE OF
ORDINANCES, CITY OF SAN ANGELO, TEXAS, ENTITLED “ANIMAL CONTROL
SERVICES FEES,” BY REPEALING SECTION 1.300 ENTITLED “ANIMAL ADOPTION
FEES” IN ITS ENTIRETY, AND ADOPTING A NEW SECTION 1.300 ENTITLED “ANIMAL
ADOPTION FEES,” ADDING A NEW SECTION 1.301 ENTITLED “MICRO-CHIP FEE,”
PROVIDING FOR SEVERABILITY, PROVIDING FOR A PENALTY AND PROVIDING FOR
AN EFFECTIVE DATE;
c. AN ORDINANCE AMENDING CHAPTER 3, ARTICLE 3.400 OF THE CODE OF
ORDINANCES, CITY OF SAN ANGELO, TEXAS, ENTITLED “ANIMAL
REGISTRATION,” BY REPEALING SECTION 3.412 ENTITLED “ADOPTION OF
ANIMALS” AND SECTION 3.413 ENTITLED “NON-REGISTRATION” IN THEIR
ENTIRETY, AND ADOPTING NEW SECTION 3.412 ENTITLED “ADOPTION OF ANIMALS;
STERILIZATION REQUIREMENT,” SECTION 3.413 ENTITLED “ADOPTION OF ANIMALS
BY INDIVIDUALS,” SECTION 3.414 ENTITLED “ADOPTION OF ANIMALS BY QUALIFIED
ANIMAL RESCUE ORGANIZATIONS,” AND SECTION 3.415 ENTITLED “ADOPTION
FEES,” PROVIDING FOR SEVERABILITY, PROVIDING FOR A PENALTY AND PROVIDING
FOR AN EFFECTIVE DATE
City Council Agenda Page 3 of 5 December 18, 2012
4. (Presentation by Health Services Director Sandra Villarreal)
12. Public comments for and against annexation of certain properties situated immediately west/southwest of
San Angelo and encompassing a vacant 20.00 acre tract located at the southern corner of the intersection
of U.S. Highway 67 (Sherwood Way) and a southward projection of Appaloosa Trail
(Presentation by Planning Manager AJ Fawver)
13. Discussion, consideration of, and possible action on a petition filed by area landowners seeking
annexation (to San Angelo’s City limits) of certain properties situated immediately west/southwest of San
Angelo and encompassing a vacant 8.995 acre tract extending northwest from Mills Pass Drive, and
located east of the Community of Faith subdivision and southwest of the Sam's Club Addition
(Presentation by Planning Manager AJ Fawver)
14. Discussion of City website costs and consideration of authorizing staff to negotiate a subscription
services agreement between the City of San Angelo and Vision Internet, and authorizing the City
Manager to execute said contract
(Presentation by Public Information Officer Anthony Wilson)
15. Consideration of approving the correction of a previous change order to the contract with Stoddard
Construction Management Inc. (SCMI) (PUR-04-10B) for the construction of the City Hall Plaza
central plant and for additional work related to the Auditorium to increase the contract amount by
$71,805.00 and authorizing the City Manager or his designee to execute any related documents
(Presentation by Assistant City Manager Rick Weise)
16. First public hearing and introduction of an Ordinance amending the 2012-2013 Budget for grants, new
projects and incomplete projects
AN ORDINANCE OF THE CITY OF SAN ANGELO AMENDING THE BUDGET FOR THE
FISCAL YEAR BEGINNING OCTOBER 1, 2012, AND ENDING SEPTEMBER 30, 2013, FOR
NEW PROJECTS.
(Presentation by Budget Manager Morgan Trainer)
17. Consideration and possible action regarding a recommendation by the City of San Angelo
Development Corporation (COSADC) Board of Directors to ratify Change Orders 1 through 4 to
Contract No. COSADC-01-11, the Business Resource Center, funded by COSADC to cover the
additional costs incurred as a result of required structural modifications to the second floor area
unknown until after the start of construction, the cost of additional demolition, provision of signage and
other contractor change orders in the amount of $150,485.69 and any other action in connection thereto
(Presentation by Community and Economic Development Director Shawn Lewis)
18. Discussion and consideration of possible water conservation efforts, programs or incentives and any
action in connection thereto
(Presentation by Assistant City Manager/Chief Financial Officer Michael Dane and Customer Service
Manager Toni Fox)
19. Discussion of the late fees associated with the City’s utility bill and any action in connection thereto
(Presentation by Assistant City Manager/Chief Financial Officer Michael Dane)
City Council Agenda Page 4 of 5 December 18, 2012
5. 20. Discussion of the Water Utility billing structure and procedure
(Requested by Councilmember Morrison and presentation by Assistant City Manager/Chief Financial
Officer Michael Dane)
F. FOLLOW UP AND ADMINISTRATIVE ISSUES
21. Consideration of and possible action on matters discussed in Executive/Closed Session, if needed
22. Consideration of confirming the Park Commission’s nomination, Julia Lane, to the Parks and
Recreation Advisory Board
23. Announcements and consideration of Future Agenda Items
24. Adjournment
Given by order of the City Council and posted in accordance with Title 5, Texas Government Code, Chapter
551, Tuesday, December 11, 2012, at 8:00 P.M.
/x/________________________
Alicia Ramirez, City Clerk
City Council Agenda Page 5 of 5 December 18, 2012
6. CITY COUNCIL MINUTE RECORD
The City of San Angelo Page 135
Tuesday, December 4, 2012 Vol. 104
OPEN SESSION
BE IT REMEMBERED City Council convened in a regular meeting at 9:07 A.M., Tuesday, December 4, 2012,
in the San Angelo McNease Convention Center, 500 Rio Concho Drive, San Angelo, Texas. All duly
authorized members of the Council, to-wit:
Mayor, Alvin New
Councilmember Paul Alexander
Councilmember Dwain Morrison
Councilmember Johnny Silvas
Councilmember Fredd B. Adams, II
Councilmember Kendall Hirschfeld
Councilmember Charlotte Farmer
were present and acting, with the exception of Councilmembers Farmer and Adams, thus constituting a quorum.
Whereupon, the following business was transacted:
An invocation was given by Rev. Tim Davenport-Herbst of St. Paul Presbyterian and pledge was led by
Tristian Tiftickjian, 8th Grader at Trinity Lutheran School.
PUBLIC COMMENT
Councilmember Silvas commented on citizen’s issues regarding release of water from fire hydrants along Waco
Street. He suggested staff consider the impact on the current drought situation and how better methods could be
established to recycle and save the potable water.
CONSENT AGENDA
APPROVAL OF THE NOVEMBER 20, 2012 CITY COUNCIL REGULAR MEETING MINUTES
APPROVAL OF A MAINTENANCE SERVICE CONTRACT FOR SAN ANGELO PUBLIC SAFETY
COMMUNICATIONS IN THE AMOUNT OF $141,395.88 FOR CALENDAR YEAR 2013 BETWEEN THE
CITY OF SAN ANGELO AND INTERGRAPH CORPORATION AUTHORIZING 24/7 TECHNICAL
SUPPORT AND AUTHORIZATION FOR THE CITY MANAGER TO EXECUTE SAID MAINTENANCE
CONTRACT AND ANY RENEWAL CONTRACT THEREAFTER PROVIDED THE COST DOES NOT
INCREASE MORE THAN 4% EACH SUBSEQUENT YEAR
APPROVAL OF AN AMENDMENT TO EXTEND THE NEIGHBORHOOD STABILIZATION PROGRAM
(NSP) CONTRACT BETWEEN THE CITY AND THE TEXAS DEPARTMENT OF HOUSING AND
COMMUNITY AFFAIRS (TDHCA) AND AUTHORIZATION FOR THE CITY MANAGER TO EXECUTE
RELATED DOCUMENTS
ADOPTION OF A REVISED RESOLUTION AUTHORIZING THE FILING OF APPLICATIONS WITH
THE TEXAS DEPARTMENT OF TRANSPORTATION FOR FEDERAL TRANSPORTATION
ASSISTANCE IN THE AMOUNT OF $1,300,354.00 MILLION WITH A 20% MATCHING FUND
REQUIREMENT OF UP TO $260,071.00 OVER A FIVE YEAR PERIOD UNDER THE
TRANSPORTATION ENHANCEMENT GRANT PROGRAM, AUTHORIZED BY TITLE 43, PART 1,
CHAPTER 11, SUBCHAPTER E OF THE TEXAS ADMINISTRATIVE CODE, AND OTHER STATE AND
FEDERAL STATUTES ADMINISTERED BY THE TEXAS DEPARTMENT OF TRANSPORTATION
(PAGE 143, #2012-12-171)
7. Page 136 Minutes
Vol. 104 December 4, 2012
APPROVAL OF A RESIDENTIAL LEASE RENEWAL LOCATED AT LOT 37, GROUP FISHERMANS
ROAD, 2610 SLEEPY HOLLOW ROAD (HONAKER); AND AUTHORIZATION FOR THE CITY
MANAGER OR INTERIM WATER UTILITIES DIRECTOR TO EXECUTE THE SAME
SECOND HEARING AND ADOPTING AN ORDINANCE AMENDING SPEED ZONES ON US
HIGHWAY 87 FRONTAGE ROADS (PAGE 145, #2012-12-172)
AN ORDINANCE AMENDING CHAPTER 10, ARTICLE 10.200 OF THE CODE OF ORDINANCES,
CITY OF SAN ANGELO, TEXAS, AUTHORIZING ESTABLISHMENT OF A SPEED LIMIT OF 45
M.P.H. ON BOTH EAST AND WEST FRONTAGE ROADS OF US HIGHWAY 87 BEGINNING AT THE
INTERSECTION OF US HIGHWAY 87 AND FARM TO MARKET ROAD 2105 EXTENDING SOUTH
2.553 MILES, PROVIDING FOR A PENALTY, PROVIDING FOR SEVERABILITY AND PROVIDING
FOR AN EFFECTIVE DATE
Motion, to approve the Consent Agenda, as presented, was made by Councilmember Hirschfeld and seconded
by Councilmember Morrison. Motion carried unanimously.
REGULAR AGENDA: PUBLIC HEARING AND COMMENT
ACCEPTANCE OF A PETITION FILED BY AREA LANDOWNERS SEEKING ANNEXATION (TO SAN
ANGELO’S CITY LIMITS) OF CERTAIN PROPERTIES SITUATED IMMEDIATELY
WEST/SOUTHWEST OF SAN ANGELO AND ENCOMPASSING A VACANT 20.00 ACRE TRACT
LOCATED AT THE SOUTHERN CORNER OF THE INTERSECTION OF U.S. HIGHWAY 67
(SHERWOOD WAY) AND A SOUTHWARD PROJECTION OF APPALOOSA TRAIL AND DIRECTION
TO STAFF TO PROCEED WITH THE PROPOSED ANNEXATION SCHEDULE
Planning Manager AJ Fawver presented background information. A copy of the presentation is part of the
Permanent Supplemental Minute record.
Responding to a question from Councilmember Morrison, Ms. Fawver stated sewer and water service
availability will conducted as part of the service plan study and will be presented to City Council for approval.
Motion, to accept the petition and direct staff to proceed with the proposed annexation schedule, as presented,
was made by Councilmember Silvas and seconded by Councilmember Hirschfeld. Motion carried unanimously.
FIRST PUBLIC HEARING AND INTRODUCTION OF AN ORDINANCE AMENDING CHAPTER 12,
EXHIBIT “A” (ZONING ORDINANCE) OF THE CODE OF ORDINANCES, CITY OF SAN ANGELO
Z 12-13: Creed Partners, LLC.
AN ORDINANCE AMENDING CHAPTER 12, EXHIBIT “A” OF THE CODE OF ORDINANCES, CITY
OF SAN ANGELO, TEXAS, WHICH SAID EXHIBIT “A” OF CHAPTER 12 ADOPTS ZONING
REGULATIONS, USE DISTRICTS AND A ZONING MAP, IN ACCORDANCE WITH A
COMPREHENSIVE PLAN, BY CHANGING THE ZONING AND CLASSIFICATION OF THE
FOLLOWING PROPERTY, TO WIT: 1601 KNICKERBOCKER ROAD, APPROXIMATELY 230 FEET
FROM THE INTERSECTION OF KNICKERBOCKER ROAD AND SOUTH JACKSON STREET, IN
SOUTHWESTERN SAN ANGELO. THIS PROPERTY OCCUPIES 4.086 ACRES OF THE MCNEESE
SURVEY 0176.25 ABSTRACT 1641, CHANGING THE ZONING CLASSIFICATION FROM LIGHT
MANUFACTURING (ML) TO GENERAL COMMERCIAL (CG) DISTRICT; PROVIDING FOR
SEVERABILITY AND PROVIDING A PENALTY
Planning Manager AJ Fawver presented background information. A copy of the presentation is part of the
Permanent Supplemental Minute record.
Motion, to introduce the Ordinance, as presented, was made by Councilmember Hirschfeld and seconded by
Councilmember Silvas. Motion carried unanimously.
8. Minutes Page 137
December 4, 2012 Vol. 104
FIRST PUBLIC HEARING AND INTRODUCTION OF AN ORDINANCE AMENDING CHAPTER 12,
EXHIBIT “A” (ZONING ORDINANCE) OF THE CODE OF ORDINANCES, CITY OF SAN ANGELO
Z 12-14: Basil El-Masri
AN ORDINANCE AMENDING CHAPTER 12, EXHIBIT “A” OF THE CODE OF ORDINANCES, CITY
OF SAN ANGELO, TEXAS, WHICH SAID EXHIBIT “A” OF CHAPTER 12 ADOPTS ZONING
REGULATIONS, USE DISTRICTS AND A ZONING MAP, IN ACCORDANCE WITH A
COMPREHENSIVE PLAN, BY CHANGING THE ZONING AND CLASSIFICATION OF THE
FOLLOWING PROPERTY, TO WIT: 4028 SOUTH BRYANT BOULEVARD, APPROXIMATELY 350
FEET FROM THE INTERSECTION OF SOUTH BRYANT BOULEVARD AND BEN FICKLIN ROAD.
THIS PROPERTY OCCUPIES 4.35 ACRES OF THE E HERMES SURVEY 0174 ABSTRACT 0349, IN
SOUTHERN SAN ANGELO, CHANGING THE ZONING CLASSIFICATION FROM A COMBINATION
OF RANCH & ESTATE (R&E) AND GENERAL COMMERCIAL (CG), TO SINGLE ZONING OF
GENERAL COMMERCIAL (CG); PROVIDING FOR SEVERABILITY AND PROVIDING A PENALTY
Planning Manager AJ Fawver presented background information. A copy of the presentation is part of the
Permanent Supplemental Minute record.
General discussion was held on storage of vehicles, lot boundaries, required fencing, and the required 100 foot
setback.
Motion, to introduce the Ordinance, as presented, was made by Councilmember Alexander and seconded by
Councilmember Morrison. Motion carried unanimously.
FIRST PUBLIC HEARING AND INTRODUCTION OF AN ORDINANCE AMENDING CHAPTER 12,
EXHIBIT “A” (ZONING ORDINANCE) OF THE CODE OF ORDINANCES, CITY OF SAN ANGELO
Z 12-15: Julie Snider
AN ORDINANCE AMENDING CHAPTER 12, EXHIBIT “A” OF THE CODE OF ORDINANCES, CITY
OF SAN ANGELO, TEXAS, WHICH SAID EXHIBIT “A” OF CHAPTER 12 ADOPTS ZONING
REGULATIONS, USE DISTRICTS AND A ZONING MAP, IN ACCORDANCE WITH A
COMPREHENSIVE PLAN, BY CHANGING THE ZONING AND CLASSIFICATION OF THE
FOLLOWING PROPERTY, TO WIT: 4126 LAKE DRIVE, LOCATED APPROXIMATELY 100 FEET
FROM THE INTERSECTION OF LAKE DRIVE AND NORTH BRYANT BOULEVARD; MORE
SPECIFICALLY OCCUPYING THE SHORT GEORGE ADDITION, BLOCKS 9 AND 10, 180’ X 484’
TRACT LESS THE SOUTHWEST 0.1020 ACRE, CHANGING THE ZONING CLASSIFICATION FROM
RANCH & ESTATE (R&E) TO A GENERAL COMMERCIAL (CG) DISTRICT; PROVIDING FOR
SEVERABILITY AND PROVIDING A PENALTY
Planning Manager AJ Fawver presented background information. A copy of the presentation is part of the
Permanent Supplemental Minute record.
Motion, to introduce the Ordinance, as presented, was made by Councilmember Morrison and seconded by
Councilmember Hirschfeld.
Public comment was made by Citizen Jim Turner regarding the potential odor and other issues associated with a
crematorium.
Proponent Julie Snider responded she has researched the potential issues and has visited with Texas
Commission on Environmental Quality regarding their strict regulations; she informed the smell is almost non-
existent, and she confirmed the required 6 foot privacy fence will be installed.
A vote was taken on the motion on the floor. Motion carried unanimously.
9. Page 138 Minutes
Vol. 104 December 4, 2012
APPROVAL OF A RECOMMENDATION BY THE CITY OF SAN ANGELO DEVELOPMENT
CORPORATION (COSADC) TO APPROVE AND EXECUTE THE LEASE DOCUMENT BETWEEN
COSADC AND ANGELO STATE UNIVERSITY SMALL BUSINESS DEVELOPMENT CENTER IN THE
BUSINESS RESOURCE CENTER AT 69 NORTH
Community and Economic Development Director Shawn Lewis presented background information. Mr. Lewis
noted the lease is a four year agreement for an annual rate amount of $19K with three one-year automatic
renewal options.
Motion, to approve the recommendation, as presented, was made by Councilmember Hirschfeld and seconded
by Councilmember Silvas. Motion carried unanimously.
DISCUSSION OF THE CITY’S WATER CONSERVATION CREDIT PROGRAM
Assistant City Manager/Chief Financial Officer Michael Dane presented background information. A copy of the
presentation is part of the Permanent Supplemental Minute record.
General discussion was held on adding identifiers to clearly title the previous month’s conservation credit and
recommending staff directing citizens to contact the water billing department regarding any questions they may
have regarding their utility bill. Council requested staff generate data reports regarding residential users abusing
the Drought Level I restrictions, specifically the high end users (top 10-20% users). Council also commented on
the City need to balance the usage and demand while still maintaining the income necessary to generate the
necessary income as well as establishing a long term plan.
PUBLIC HEARING AND APPROVAL OF THE 2011 CONSOLIDATED ANNUAL PERFORMANCE AND
EVALUATION REPORT (CAPER)
Neighborhood and Family Services Director Bob Salas presented background information. A copy of the
presentation is part of the Permanent Supplemental Minute record.
Councilmember Adams arrived to the meeting at 10:06 A.M.
General discussion was held on the Fire Marshal’s and Community Development Block Grant Program’s
demolition program, and the qualification and application for the programs.
Motion, to approve the report, as presented, was made by Councilmember Hirschfeld and seconded by
Councilmember Silvas. Motion carried unanimously.
RECESS
At 10:07 A.M., Mayor New called a recess.
RECONVENE
At 10:28 A.M., Council reconvened, and the following business was transacted:
ADOPTION OF A RESOLUTION RATIFYING THE APPLICATION FOR A PUBLIC HEALTH
EMERGENCY PREPAREDNESS DISCRETIONARY FUNDS GRANT IN THE AMOUNT OF $117,024.00
FROM THE TEXAS DEPARTMENT OF STATE HEALTH SERVICES TO ESTABLISH A PUBLIC
HEALTH EMERGENCY RESPONSE CENTER AT THE SAN ANGELO CITY HALL COMPLEX WHICH
REQUIRES THE CITY TO CONTRIBUTE A TEN PERCENT (10%) MATCH IN FUNDS IN AN AMOUNT
OF $11,702.00; AND AUTHORIZING THE CITY TO ACCEPT SUCH GRANT FUNDS FOR FY 2013, IF
AWARDED, AND AUTHORIZING THE CITY TO PAY THE MATCH IN THE AMOUNT OF
$11,702.00; AND AUTHORIZING THE CITY MANAGER TO EXECUTE ANY NECESSARY AND
RELATED DOCUMENTS (Page 147, #2012-11-173)
Assistant City Manager Rick Weise presented background information. A copy of the presentation is part of the
Permanent Supplemental Minute record. Mr. Weise informed the requested grant amount has been revised
10. Minutes Page 139
December 4, 2012 Vol. 104
from $134,419.00 to $117,024.00 and the 10% match from $13,442.00 to $11,702.00 since the publication of
the agenda.
Motion, to adopt the Resolution, as presented, was made by Councilmember Hirschfeld and seconded by
Councilmember Adams. Motion carried unanimously.
ADOPTION OF A RESOLUTION RATIFYING THE APPLICATION FOR 1115 WAIVER FUNDS IN THE
AMOUNT OF $960,000.00.00 FROM THE TEXAS HEALTH AND HUMAN SERVICES COMMISSION
TO ESTABLISH A SEXUALLY TRANSMITTED DISEASE (STD) CLINIC AT THE CITY OF SAN
ANGELO-TOM GREEN COUNTY HEALTH DEPARTMENT WHICH REQUIRES THE CITY TO
CONTRIBUTE A FORTY PERCENT (40%) MATCH IN FUNDS IN AN AMOUNT OF $400,000.00 OVER
A FOUR (4) YEAR PERIOD BEGINNING FY 2013; AND AUTHORIZING THE CITY TO ACCEPT SUCH
1115 WAIVER FUNDS BEGINNING FY 2013 AND CONTINUING THROUGH FY 2016, IF AWARDED,
AND AUTHORIZING THE CITY TO PAY THE MATCH IN THE AMOUNT OF $400,000.00; AND
AUTHORIZING THE CITY MANAGER TO EXECUTE ANY NECESSARY AND RELATED
DOCUMENTS (PAGE 149, #2012-12-174)
Assistant City Manager Rick Weise and Nursing Supervisor Marie Aguilar presented background information.
A copy of the presentation is part of the Permanent Supplemental Minute record.
General discussion was held on the future success of the STD program once the grant expires, specifically
employee positions. Staff explained employees hired within these positions would be advised upon hiring the
grant funding the position was for a set period. Staff advised STD patients referred from the state are treated at
the City and all other patients are referred to alternative facilities, Shannon Medical, Planned Parenthood or
Esparanza Clinic, since closing the City’s clinic. Staff disclosed the main reason to continue this program
through the City’s clinic is to provide the necessary treatment at a reduced cost, thereby allowing those
individuals seeking treatment they would not otherwise seek through other alternatives. Staff informed the grant
will provide funding for employee salaries, to re-establish a downtown location clinic, and to reduce future cost
of the program. Staff informed due to former agreements, the Tom Green County does not contribute to the
clinic.
Motion, to adopt the Resolution, as presented, was made by Councilmember Silvas and seconded by
Councilmember Adams.
Responding to a question from Councilmember Hirschfeld, Assistant City Manager/Chief Financial Officer
Michael Dane replied the department will manage the grant.
A vote was taken on the motion on the floor. Motion carried unanimously.
DISCUSSION OF ISSUING REBATES OF WATER FEES
Budget Manager Morgan Trainer presented background information. A copy of the presentation is part of the
Permanent Supplemental Minute record.
Responding to a question from Councilmember Hirschfeld, Interim Assistant Director Kevin Kruger responded
1.068 million feet of water mains are scheduled to be replaced out of 3.5 million feet total pipeline initially
scheduled for repair. Each year $1M is allocated in the budget to repair water mains which equates to
approximately 20,000 feet of water main.
Responding to a question from Councilmember Silvas, Mayor New stated the automatic meter reader (AMR)
project is in the second of the four year project. Mayor also noted City Council authorized funding for the four
year project.
Councilmember Morrison expressed his concerns on how the water and sewer revenue is distributed between
capital and operational accounts, specifically on how the rebates are authorized. He requested staff conduct a
full audit of the utility account distribution.
Assistant City Manager/Chief Financial Officer Michael Dane clarified the rebate is scheduled to be issued from
11. Page 140 Minutes
Vol. 104 December 4, 2012
the operating fund and utility fee increases are dedicated monies for capital project funding for the maintenance
and repair of streets.
Councilmember Hirschfeld stated the main concern remains to be the availability of water. He noted many
pipelines still require repair and currently loose a fair amount of water due to leakage. Mr. Hirschfeld further
noted the number of repairs can be further reduced through maintenance and replacement and providing a
method to continue to maintain and manage the project via CIP. He suggested possibly increasing the amount
allocated for repairs, incentives, and rebates for those individual’s that install water conservation mechanisms.
He remarked the primary purpose is to establish a plan where it benefits all users in the long term.
Mayor New further added until the Hickory Water Pipeline project is active, he preferred not to move any
monies for the fear of being in the same situation the City faced 6 months ago. He recognized the 75 day fund
goal as a true reserve and once the goal is met, then the Council should consider a rebate.
Public comment was made by Citizen Jim Turner.
In conclusion, Mayor New stated based on the discussion, no further action would be required.
SECOND PUBLIC HEARING AND ADOPTING AN ORDINANCE AMENDING THE 2012-2013
BUDGET FOR ENCUMBRANCES, RESTRICTED AND DEDICATED MONEYS, INCOMPLETE
PROJECTS, AND GRANTS WHICH NECESSITATE BUDGET AMENDMENTS (PAGE 151, #2012-12-
175)
Budget Manager Morgan Trainer presented background information and informed the requested adjustments
had been made to the budget amendment.
Motion, to adopt the Ordinance, as presented, was made by Councilmember Morrison and seconded by
Councilmember Silvas. Motion carried unanimously.
ADOPTION OF A RESOLUTION AUTHORIZING THE CITY MANAGER OR HIS DESIGNEE TO
EXECUTE A LEASE AGREEMENT WITH THE SAN ANGELO PERFORMING ARTS COALITION
(SAPAC) PROVIDING FOR THE LEASE OF OFFICE SPACE BY SAPAC ON THE WEST MEZZANINE
OF THE CITY HALL BUILDING (PAGE 155, #2012-12-176)
Assistant City Manager/Chief Financial Officer Michael Dane presented background information.
Councilmember Alexander acknowledged SAPAC is contributing millions of dollars for the success of this
endeavor.
General discussion was held on future allowable adjustments on the $2 ticket fee and SAPAC’s agreement to
review adjustments to resources required to continue the maintenance and future success of the project. Mr.
Dane advised the City is requirement to have the cash in hand prior to beginning any project bidding process.
He further reviewed the lease terms to occupy the Mezzanine and provided several funding and debt service
scenarios should the City borrow the $2.5M versus receiving the monies from SAPAC.
Councilmember Morrison recalled prior staff requests regarding property and purchasing of buildings. He
expressed his concern for these types of requests and suggested utilizing existing space for City services or
continue to purchase property versus providing this prime real estate to SAPAC.
Councilmember Alexander further stated the positive impact of SAPAC’s endeavor further satisfies the goal and
is detrimental to success of the City’s vision.
Councilmember Adams concurred with Councilmember Alexander further noting this endeavor benefits the
City, the culture of the City, the continuance of the vision, and displays the aggressiveness by the City to make
improvements for the city.
Motion, to adopt the Resolution, as presented, was made by Councilmember Adams and seconded by
Councilmember Hirschfeld.
12. Minutes Page 141
December 4, 2012 Vol. 104
Councilmember Morrison recalled the City’s contract with Carlo Capanelli and the required % he is required to
pay from his proceeds. He viewed this contract as a positive private/public partnership. He stated the city is
receiving little in comparison to what SAPAC is receiving from the City.
A vote was taken on the motion on the floor. AYE: New, Alexander, Morrison, Silvas, Adams, and Hirschfeld.
NAY: Morrison. Motion carried 5-1.
POSTPONEMENT OF POSSIBLE ACTION REGARDING A RECOMMENDATION BY THE CITY OF
SAN ANGELO DEVELOPMENT CORPORATION TO APPROVE THE EXPENDITURE OF UP TO
$23,000.00 FROM HALF CENT SALES TAX FUNDS FOR CABINETS, SHELVING, GUEST WAITING
FURNITURE, DÉCOR/ARTWORK, RECEPTIONIST DESK, AND LANDSCAPING FOR THE NEW
BUSINESS RESOURCE CENTER
Mayor New stated the item has been postponed at the request of staff.
AUTHORIZATION TO CLOSE CITY OF SAN ANGELO OFFICES ON MONDAY, DECEMBER 31, 2012
AND TUESDAY, JANUARY 1, 2013 TO COINCIDE WITH TOM GREEN COUNTY OFFICES NEW
YEAR’S HOLIDAY
Requested by Councilmembers Adams and Silvas, both commented in support of closing City offices.
Motion, to authorize closing City’s offices on December 31, 2012, as presented, was made by Councilmember
Adams and seconded by Councilmember Silvas.
Mayor New expressed his concern regarding the City’s existing policies in comparison to the County’s policies
noting employees that are eligible have the option to request the day off.
A vote was taken on the motion on the floor. AYE: Alexander, Morrison, Silvas, and Adams. NAY: New and
Hirschfeld. Motion carried 4-2.
RECESS
At 12:01 P.M., Mayor New called a recess.
EXECUTIVE/CLOSED SESSION
At 12:18 P.M., Council convened in Executive Session under the provision of Government Code, Title 5. Open
Government; Ethics, Subtitle A. Open Government, Chapter 551. Open Meetings, Subchapter D. Exceptions to
Requirement that Meetings be Open, Section 551.072 to deliberate the purchase, exchange, lease, or value of
real property; and, Section 551.087 to discuss an offer of financial or other incentive to a company or companies
with whom the City of San Angelo is conducting economic development negotiations and which the City of San
Angelo seeks to have, locate, stay or expand in San Angelo
OPEN SESSION (continued)
At 12:45 P.M. City Council concluded the Executive/Closed Session whereupon the following business was
transacted:
RECESS
At12:45 P.M., Mayor New called a recess.
RECONVENE
At 12:51 P.M., Council reconvened, and the following business was transacted:
FOLLOW UP AND ADMINISTRATIVE ISSUES
CONSIDERATION OF AND POSSIBLE ACTION MATTERS DISCUSSED IN EXECUTIVE/CLOSED
SESSION
No action was taken on matters discussed in Executive/Closed Session.
13. Page 142 Minutes
Vol. 104 December 4, 2012
APPROVAL OF BOARD NOMINATIONS BY COUNCIL AND DESIGNATED COUNCILMEMBERS:
Parks and Recreation Advisory Board: Anthony Delacruz (SMD1), Mike Campbell (SMD2), Louis Perez
(SMD3), Mary Palos (SMD4), Donald Barnhart (SMD5), Debbie Cross (SMD6), and Gloria Henderson
(Mayor)
Motion, to approve board nominations by Council and designated Councilmembers, was made by
Councilmember Adams and seconded by Councilmember Hirschfeld. Motion carried unanimously.
APPROVAL OF APPOINTMENTS TO MENTAL HEALTH MENTAL RETARDATION (MHMR)
SERVICES FOR THE CONCHO VALLEY BOARD OF TRUSTEES RECOMMENDED BY LIAISON
REPRESENTATIVE COMMITTEE
Motion, to approve board appointments, as presented, was made by Councilmember Hirschfeld and seconded by
Councilmember Adams. Motion carried unanimously.
ANNOUNCEMENTS AND CONSIDERATION OF FUTURE AGENDA ITEMS
City Manager Daniel Valenzuela distributed the proposed December 18, 2012 Agenda and solicited Council
comments and suggestions.
Councilmember Adams informed he would be absent from December 18th meeting.
Councilmember Morrison requested an audit of the water billing department. Mayor New informed staff may
organize an external meeting and further information will be provided. Councilmember Alexander further
stated the City has already conducted an audit as a requirement of the Charter. Council suggested this topic as a
future discussion item on the agenda.
ADJOURNMENT
Motion, to adjourn, was made by Councilmember Adams and seconded by Councilmember Hirschfeld. Motion
carried unanimously.
The meeting adjourned at 12:55 P.M.
THE CITY OF SAN ANGELO
___________________________________
Alvin New, Mayor
ATTEST:
_______________________________
Alicia Ramirez, City Clerk
In accordance with Chapter 2, Article 2.300, of the Official Code of the City of San Angelo, the minutes of this
meeting consist of the preceding Minute Record and the Supplemental Minute Record. Details on Council
meetings may be obtained from the City Clerk’s Office or a video of the entire meeting may be purchased from
the Public Information Officer at 481-2727. (Portions of the Supplemental Minute Record video tape recording
may be distorted due to equipment malfunction or other uncontrollable factors.)
14. City of San Angelo
Memo
Date: November 26, 2012
To: Councilmembers
From: Patrick Frerich, Vehicle Maintenance
Subject: Agenda Item for December 18, 2012
Contact: Patrick Frerich, Vehicle Maintenance - 657-4329 x1651
Caption: Consent
Consideration of awarding bid VM-11-12 Medium and Heavy Duty Vehicles, and
authorizing the City Manager or designee to execute any necessary related
documents.
Summary: The Vehicle Maintenance Department requested formal bids for Medium and Heavy
Duty Vehicles from Jim Bass Ford – San Angelo, TX, Corley Freightliner – San Angelo, TX,
Roberts Truck Center – San Angelo, TX, Youngs Truck Center – Abilene, TX, Bruckner’s – Ty,
TX, and MHC Kenworth – Odessa, TX. Corley Freightliner and Roberts Truck Center submitted
complete bids on all requested equipment. Jim Bass Ford submitted a bid on the six-yard dump
truck without an extended warranty option.
History: Bids were requested for various medium and heavy duty trucks for the purpose of
replacing current units that are past their useful operational life and expansion of fleet. Formal
bids are requested from vendors listed on the Purchasing Master Data Base, and are advertised
in local media for the purpose of acquiring medium and heavy duty vehicles for a one year term of
the bid. A vendor and their submitted pricing is approved and used as the basis for ordering
vehicles throughout the term year.
Awards are given based on the financial impact of the bid; the completeness of the bid; inclusion
and pricing of items and options requested; the competence of the vendor regarding the purchase
transaction; the performance ability of a vendor’s submitted item; and the after-sale benefits
including location of warranty shops, parts supply lead-time and availability, etc.
Financial Impact: Approval at this time is for the purchase of two six-yard dump trucks with
extended warranties ($148,316) from Corley Freightliner as budgeted from the General Fund and
Water Fund capital accounts. Any additional equipment needs will be submitted to Council prior
to purchase.
Related Vision Item: NA
Other information/Recommendation: Staff recommends awarding the bid and subsequent
medium and heavy duty vehicle purchases to Corley Freightliner (San Angelo, TX) and Roberts
Truck Center (San Angelo, TX) as assigned on Bid Tabulation VM-11-12.
Attachments: Bid Tabulation VM-11-12
Reviewed by: Shane Kelton, Interim Director of Operations
X:PF DocumentsBid Documents2013 Equipment BidsAgenda BackgroundBackground Memo VM-11-12 - Medium and Heavy
Duty Vehicles.doc
15. City of San Angelo
Memo
Date: November 26, 2012
To: Councilmembers
From: Patrick Frerich, Vehicle Maintenance
Subject: Agenda Item for December 18, 2012
Contact: Patrick Frerich, Vehicle Maintenance - 657-4329 x1651
Caption: Consent
Consideration of awarding bid VM-11-12 Medium and Heavy Duty Vehicles, and
authorizing the City Manager or designee to execute any necessary related
documents.
Summary: The Vehicle Maintenance Department requested formal bids for Medium and Heavy
Duty Vehicles from Jim Bass Ford – San Angelo, TX, Corley Freightliner – San Angelo, TX,
Roberts Truck Center – San Angelo, TX, Youngs Truck Center – Abilene, TX, Bruckner’s – Ty,
TX, and MHC Kenworth – Odessa, TX. Corley Freightliner and Roberts Truck Center submitted
complete bids on all requested equipment. Jim Bass Ford submitted a bid on the six-yard dump
truck without an extended warranty option.
History: Bids were requested for various medium and heavy duty trucks for the purpose of
replacing current units that are past their useful operational life and expansion of fleet. Formal
bids are requested from vendors listed on the Purchasing Master Data Base, and are advertised
in local media for the purpose of acquiring medium and heavy duty vehicles for a one year term of
the bid. A vendor and their submitted pricing is approved and used as the basis for ordering
vehicles throughout the term year.
Awards are given based on the financial impact of the bid; the completeness of the bid; inclusion
and pricing of items and options requested; the competence of the vendor regarding the purchase
transaction; the performance ability of a vendor’s submitted item; and the after-sale benefits
including location of warranty shops, parts supply lead-time and availability, etc.
Financial Impact: Approval at this time is for the purchase of two six-yard dump trucks with
extended warranties ($148,316) from Corley Freightliner as budgeted from the General Fund and
Water Fund capital accounts. Any additional equipment needs will be submitted to Council prior
to purchase.
Related Vision Item: NA
Other information/Recommendation: Staff recommends awarding the bid and subsequent
medium and heavy duty vehicle purchases to Corley Freightliner (San Angelo, TX) and Roberts
Truck Center (San Angelo, TX) as assigned on Bid Tabulation VM-11-12.
Attachments: Bid Tabulation VM-11-12
Reviewed by: Shane Kelton, Interim Director of Operations
X:PF DocumentsBid Documents2013 Equipment BidsAgenda BackgroundBackground Memo VM-11-12 - Medium and Heavy
Duty Vehicles.doc
16. C I T Y O F S A N A N G E L O
BID TABULATION * RFB NO: VM‐11‐12/Mid/ Heavy Duty Vehicles * November 16, 2012
Item
Description Corley Freightliner Jim Bass Ford Roberts Truck Center
1 3.1 - New and Unused 6 Yard Dump $ 72,158.00 $ 69,235.00 $ 75,265.00
2 Make and Model Quoted: M2 106 Davis Body F650 2013 Intl 4300 SBA 4X2
3 Delivery Lead Time 60 Days 160 Days 90 Days
4 Extended Warranty $ 2,000.00 Not Available $ 4,375.00
5 Parts, Service, and Operator Manuals No Charge $ 450.00 $ 500.00
Total Bid $ 74,158.00 $ 69,685.00 $ 80,140.00
*low price vendor not selected due to extended warranty
Item
Description Carley Freightliner Jim Bass Ford Roberts Truck Center
1 3.2 - New and Unused 12 Yard Dump $ 94,483.00 No Bid $ 97,625.00
2 Make and Model Quoted: Davis Body, M2-106 No Bid Intl 7500 6X4 SBA
3 Delivery Lead Time 60-90 Days No Bid 90 Days
4 Extended Warranty $ 3,000.00 No Bid $ 3,145.00
5 Parts, Service, and Operator Manuals No Charge No Bid $ 500.00
Total Bid $ 97,483.00 No Bid $ 101,270.00
Award Total Base + Selected Options
Item
Description Carley Freightliner Jim Bass Ford Roberts Truck Center
1 3.3 - Haul Truck $ 164,699.00 No Bid $ 155,050.00
2 Make and Model Quoted: Coronado SD No Bid Intl 7600 6X4 SBA
3 Delivery Lead Time 90-150 Dyas No Bid 90-120 Days
4 Automatic Transmission $ 7,599.00 No Bid $ 5,700.00
5 Extended Warranty $ 4,750.00 No Bid $ 2,815.00
6 Parts, Service, and Operator Manuals No Charge No Bid $ 500.00
Total Bid $ 177,048.00 No Bid $ 164,065.00
Award Total Base + Selected Options
Payment Terms On Delivery or 10 days Net in 10 days Net in 10 days
17. City of San Angelo
Memo
Date: November 26, 2012
To: Councilmembers
From: Patrick Frerich, Vehicle Maintenance
Subject: Agenda Item for December 18, 2012
Contact: Patrick Frerich, Vehicle Maintenance - 657-4329 x1651
Caption: Consent
Consideration of awarding VM-13-12 (DIR) - Police Computers and Digital Video
based on State of Texas DIR Contract: DIR-SDD-1365 pricing, to Visual Pro 360
and authorizing the City Manager or designee to execute any necessary related
documents.
Summary: The Vehicle Maintenance Department solicited quotes for portable computers and
digital video for the use in Police and Municipal Court patrol vehicles from a State of Texas DIR
approved vendor and is requesting approval to purchase up to $212,000 from the contract.
History: The equipment brand and model requested is specific so-as to maintain compatibility
with existing server hardware, software and standardization in all patrol cars. This equipment is
needed for the transfer of information to the officers as well as to record events the officers
encounter. Quotes were requested for only computers and digital video equipment (excluding
shipping) as they will be installed by the Vehicle Maintenance Division in Police Patrol and
Municipal Court vehicles.
The intention of this Request is to authorize purchases from Visual Pro 360, a State approved
vendor and the State contract pricing throughout the current budget year.
Financial Impact: The purchases are budgeted and will not exceed $212,000 from the General
Fund capital accounts. Any additional equipment needs, exceeding the amount requested, will
be presented to Council prior to purchase.
Related Vision Item: NA
Other information/Recommendation: Staff recommends authorizing the purchases from Visual
Pro 360 (Tempe, AZ), utilizing the State of Texas DIR pricing not to exceed $212,000.00
Attachments: Visual Pro Estimate
Reviewed by: Chief Tim Vasquez, Chief of Police
X:PF DocumentsBid Documents2013 Equipment BidsAgenda BackgroundBackground Memo VM-13-12 - Police Computers and
Digital Video.doc
18. 501 Lakeview Heights
Suite 101 Estimate
Jefferson City, MO 65109 Date Estimate #
11/14/2012 2012-1117
Name / Address
City of San Angelo
Attn: Vehicle Maintenance Dept.
PO Box 1751
San Angelo TX 76902
P.O. No. Sales Rep
GG
Item Description Quantity Rate Total
CF-31SBLEA1M CF-31 Panasonic CF-31SBLEA1M Windows 7 16 4,309.00 68,944.00
Professional, Intel Core i5-3320M 2.60GHz, 13.1" XGA
Touchscreen LCD, 500GB Shock-mounted HDD
(7200rpm), 4GB, Wi-Fi, Bluetooth, 3G Gobi, GPS
Receiver, Dual Pass (Upper WWAN / Lower Selectable),
TPM 1.2, Backlit Emissive Keyboard, Toughbook
Preferred
DS-PAN-112-2-P Havis Vehicle Port Replicator for the Panasonic CF-30, 16 767.00 12,272.00
CF-31. Includes a Havis Docking Station (dual pass) and
a LIND 120 Watt Power Supply- Fully Assembled and
Packaged as a Single Product, Greatly Simplifying
Installation. Connectivity Includes - 5 USB, 2 Ethernet, 2
Serial, 1 VGA, Speaker/Mic. Antenna Not Included.
C-SM-SA-1-HD Havis Mounting bracket complete w/ swing arm 16 90.00 1,440.00
C-MD-204 Havis Action adapters, Tilt/swivel, 1.38" High, See 16 60.00 960.00
Specification
ARBTR-KIT-360 Panasonic Mobile Digital Video System Includes: 15 4,050.00 60,750.00
Camera with Wide-angle Lens, Camera Mount, SDHC
Video & Audio Recorder, Cable
CF-SVCARB2A... Panasonic Arbitrator 360 Software Maintenance 15 423.00 6,345.00
Agreement - 3 Years per VPU
CN258IR-P Panasonic Arbitrator Rear Sear IR Camera 15 129.00 1,935.00
Optional:
TGS-3DP Panasonic G Force Sensor for Arbitrator 0 238.00 0.00
CF-SVCLTNF3Y Panasonic Protection Plus - Laptop (Years 1, 2 & 3) 0 250.00 0.00
Texas DIR Contract:DIR-SDD-1365
Total $152,646.00
Signature
_____________________________________
19. 501 Lakeview Heights
Suite 101 Estimate
Jefferson City, MO 65109 Date Estimate #
11/14/2012 2012-1117
Name / Address
City of San Angelo
Attn: Vehicle Maintenance Dept.
PO Box 1751
San Angelo TX 76902
P.O. No. Sales Rep
GG
Item Description Quantity Rate Total
CF-31SBLEA1M CF-31 Panasonic CF-31SBLEA1M Windows 7 16 4,309.00 68,944.00
Professional, Intel Core i5-3320M 2.60GHz, 13.1" XGA
Touchscreen LCD, 500GB Shock-mounted HDD
(7200rpm), 4GB, Wi-Fi, Bluetooth, 3G Gobi, GPS
Receiver, Dual Pass (Upper WWAN / Lower Selectable),
TPM 1.2, Backlit Emissive Keyboard, Toughbook
Preferred
DS-PAN-112-2-P Havis Vehicle Port Replicator for the Panasonic CF-30, 16 767.00 12,272.00
CF-31. Includes a Havis Docking Station (dual pass) and
a LIND 120 Watt Power Supply- Fully Assembled and
Packaged as a Single Product, Greatly Simplifying
Installation. Connectivity Includes - 5 USB, 2 Ethernet, 2
Serial, 1 VGA, Speaker/Mic. Antenna Not Included.
C-SM-SA-1-HD Havis Mounting bracket complete w/ swing arm 16 90.00 1,440.00
C-MD-204 Havis Action adapters, Tilt/swivel, 1.38" High, See 16 60.00 960.00
Specification
ARBTR-KIT-360 Panasonic Mobile Digital Video System Includes: 15 4,050.00 60,750.00
Camera with Wide-angle Lens, Camera Mount, SDHC
Video & Audio Recorder, Cable
CF-SVCARB2A... Panasonic Arbitrator 360 Software Maintenance 15 423.00 6,345.00
Agreement - 3 Years per VPU
CN258IR-P Panasonic Arbitrator Rear Sear IR Camera 15 129.00 1,935.00
Optional:
TGS-3DP Panasonic G Force Sensor for Arbitrator 0 238.00 0.00
CF-SVCLTNF3Y Panasonic Protection Plus - Laptop (Years 1, 2 & 3) 0 250.00 0.00
Texas DIR Contract:DIR-SDD-1365
Total $152,646.00
Signature
_____________________________________
20. City of San Angelo
Memo
Date: December 6, 2012
To: Mayor and Councilmembers
From: Sandra Aguilar, Recreation Supervisor-Senior Services
Subject: Agenda Item for December 18, 2012 Council Meeting
Contact: Sandra Aguilar, 481-2798
Caption: Concent Agenda Item
Consideration of awarding “Rec-01-12” Food Products for the Senior Services
Nutrition Program, and authorizing the Mayor or City Manager to execute any
necessary related documents
Summary: Award of bid will be for twelve (12) months with an option to extend for 2 – twelve
(12) month terms for various food supplies under the Senior Services nutrition
program. The program provides a hot meal for lunch at the Santa Fe Crossing
Senior Center, Christian Village, and Plaza Del Sol #2.
History: The Nutrition Program has been in existence for 35 years providing meals to
seniors of the community. The federal program allows participants an opportunity
to donate based on their ability. The only criterion is that a person must be 60
years of age and complete the required paperwork.
Financial Impact: Funding for the Nutrition Program is in the FY2012-2013 budget. The Area
Agency on Aging of the Concho Valley purchases a set number of meals, which
covers the food cost and cost related to the preparation. Contributions and
general fund dollars cover the meals that are not funded under the Title III C-1,
Congregate. The allocated amount for raw food proposed in FY2012-2013 is
$83,458.00.
Other Information/ The City received bids from Sysco West Texas and Ben E. Keith. Staff
Recommendation: recommends the bid be awarded to Sysco West Texas based on the fact that the
majority of the lowest priced items were proposed by Sysco. Sysco also provides
menus that meet the state requirement for the Nutrition Program. Attached is the
proposed cost per item.
Attachments: Bid Tabulation
Reviewed by Carl White, Parks & Recreation, December 7, 2012
Director:
