Creation of alumni associations

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Creation of alumni associations

  1. 1. CREATION OF ALUMNI ASSOCIATIONS<br />06.00 pm GMT<br />Global Alumni Support Team,<br />Juliana SAAD and Ismael TANKO<br />
  2. 2. OBJECTIVES<br /><ul><li>Know what are the alumni criteria
  3. 3. Create awareness on the relevance of alumni for our countries and committees
  4. 4. Overview of main steps in the creation of alumni associations (AAs)
  5. 5. Tips and Tricks on how to manage AAs
  6. 6. Share GCPs from the network</li></li></ul><li>What is an alumnus in your country ?<br />
  7. 7. ALUMNI CRITERIA<br />
  8. 8. ALUMNI CRITERIA<br /><ul><li>Members that completed at least 2 of the following stages of the AIESEC experience :
  9. 9. Taking Responsibility (TR)
  10. 10. Leadership Role (LR) and
  11. 11. Exchange (X )</li></li></ul><li>ALUMNI CRITERIA<br /><ul><li>Members that contributed to the operational goals of the organization </li></li></ul><li>ALUMNI CRITERIA<br /><ul><li>Members that completed their term</li></li></ul><li>ALUMNI CRITERIA<br /><ul><li>Members that have no debts or were expelled from an LC or MC</li></li></ul><li>RELEVANCE OF ALUMNI FOR OUR COUNTRIES AND COMMITTEES<br /><ul><li>How do you perceive your alumni?
  12. 12. How do you rank, by level of importance: members, alumni, partners?
  13. 13. How can you benefit from alumni? </li></li></ul><li>RELEVANCE OF ALUMNI FOR OUR COUNTRIES AND COMMITTEES<br />Concreteexamples:<br /><ul><li>34 Countries raised over 300 TNs through Alumni referrals and alumni companies
  14. 14. 40 countries received 146,300 EUR in kind and cash from alumni
  15. 15. Countries like Indonesia, CAS, Mexico, Nigeria, Tanzania, Romania, Turkey and Ukraine received from 5,000 to +50,000 EUR in donations</li></li></ul><li>RELEVANCE OF ALUMNI FOR OUR COUNTRIES AND COMMITTEES<br />
  16. 16. RELEVANCE OF ALUMNI FOR OUR COUNTRIES AND COMMITTEESWhat can Alumni mean to a Country?<br /><ul><li>Country examples:
  17. 17. TAIWAN raised25,000 € in Quarter 1, 2011
  18. 18. INDIA: 7000€ in alumni donations; 3 Alumni Companies as H4TF partner; 19 TNs in Q1, 2011</li></li></ul><li>RELEVANCE OF ALUMNI FOR OUR COUNTRIES AND COMMITTEESWhat can Alumni mean to a Country?<br /><ul><li>Country examples:
  19. 19. MOZAMBIQUE raised12,000 in 1 Quarter 1, 2011
  20. 20. TOGO: around4000€raised in a companythrough an alumni in 2008</li></li></ul><li>So how can we make all these things happen ?<br />
  21. 21. Create a structured environment to manage the AIESEC – Alumni relationship through …<br />… Alumni Associations<br />
  22. 22. MAIN STEPS IN THE CREATION OF ALUMNI ORGANIZATIONS<br /><ul><li>Can you help to put an order in the following steps ?</li></ul>Prepare By-Laws <br />The Organizational Meeting<br />The Follow-Up <br />First Special Mailing <br />Form an Interest Group <br />
  23. 23. MAIN STEPS IN THE CREATION OF ALUMNI ORGANIZATIONS<br /><ul><li>So here we are !!! </li></ul>e. Form an Interest Group <br />d. First Special Mailing <br />b. The Organizational Meeting<br />a. Prepare By-Laws <br />c. The Follow-Up <br />
  24. 24. GETTING OFF THE GROUND!<br />Step 1<br />Step 2<br />Step 3<br />Step 4<br />Step 5<br />Form an <br />Interest Group <br />First Special Mailing<br />The Organisational Meeting<br />Prepare By-Laws<br />The <br />Follow-Up<br />Define governance aspects, procedures and policies, and main activities<br />It is crucial to follow-up physically or virtually. <br />Meeting should serve to set up and track plans.<br />Additional quarterly/ bi-yearly AA luncheons or dinners can be established.<br />It all starts with ONE ALUMNUS interested!<br />- Introductions<br />- General vision and goals<br />- Outline AA functions<br />- Activities<br />- Structure<br /><ul><li> Nomination and election of AA officers
  25. 25. Etc</li></ul>A Letter to the alumni who make up your interest group <br />Request a meeting! <br />MAKE THE COMMITMENT!<br />
  26. 26. ALUMNI ORGANIZATIONS MANAGEMENT<br /><ul><li>Should Alumni organizations be managed by alumni themselves or by the MCVP ER/Alumni responsible ?
  27. 27. Why ? What are the advantages and disadvantages ?</li></li></ul><li>ALUMNI ORGANIZATIONS MANAGEMENT<br />Important:<br />A purpose of existence<br />Committed individuals with common interest in being in the AA<br />Involvement of MC and LCs<br /> Clear rules of functioning<br />Always Follow up!<br />
  28. 28. GCPS FROM THE NETWORK: Togo<br />Issues faced in the past: <br /><ul><li>Difference in Generations,
  29. 29. Availability of senior alumni to participate to activities,
  30. 30. Commitment to the evolution/management of the association
  31. 31. Many alumni abroad</li></li></ul><li>GCPS FROM THE NETWORK: Togo<br />Solutions imagined to solve the issue of:<br />Difference in Generations <br />Create an AA with clusters; <br />Criteria to belong to one or another cluster will be the age and the interest<br />Availability<br />The AA will be run by 1 general management team (5) and 3 sub-teams (one per cluster). <br />Every cluster will organize its activities according to the availability of its members. <br />Junior alumni cluster will have more activities in a year but every member will be invited to each cluster activities (unless they’re closed )<br />
  32. 32. GCPS FROM THE NETWORK: Togo<br />Solutions imagined to solve the issue of:<br />Commitment<br />Every cluster will have their own goals, customized to the needs of its members (business partnerships, training, economic information, coaching, fun, …)<br />
  33. 33. GCPS FROM THE NETWORK: AIESEC United States<br /> “AIESEC life” it’s an AIESEC US Alumni Organization. A powerful network of alumni living the AIESEC life<br />
  34. 34. GCPS FROM THE NETWORK: AIESEC United States<br /><ul><li>Database of 6000 alumni
  35. 35. The 10k Challenge
  36. 36. A key part of AIESEC Life's vision is to connect more than 10,000 alumni with each other by 2012
  37. 37. Website: http://aieseclife.org/default.aspx</li></li></ul><li>GCPS FROM THE NETWORK: AIESEC United States<br /><ul><li>- There are many different membership choices:
  38. 38. Individual Membership
  39. 39. Patron Membership
  40. 40. Business Membership
  41. 41. Entrepreneurship Circle
  42. 42. Leadership Circle
  43. 43. Founders Circle
  44. 44. Every type of membership has different annual payment, and different benefits that the alumni get.
  45. 45. Board of the Association is the following:</li></ul>          · President<br />          · Chair<br />          · Vice Chair<br />          · Members<br />
  46. 46. Help us improve next education week <br />by giving us feedback!<br />The recording and ppt of the session will be available on our wiki in a few days<br />
  47. 47. CONTACTS<br /><ul><li>alumni@ai.aiesec.org
  48. 48. Ismael.tanko@aiesec.net
  49. 49. juliana.saad@aiesec.net
  50. 50. Claudia.granada@aiesec.net</li>

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