Catholic University LSC #818 The Special Library/Information Center Suzanne C. Pilsk Smithsonian Institution Libraries [email_address]

Special Libraries Association Professional Association Specifically for Special Librarians Activities Conference, Lectures, Tours, Bookclub, Dine-A-Rounds, Workshops, Young Professionals & Graduate Students events. Communications Chapter Notes Newsletter, Listserv Networking Job finding Assistance in new aspects of work

Professional Association Specifically for Special Librarians

Activities

Conference, Lectures, Tours, Bookclub, Dine-A-Rounds,

Workshops, Young Professionals & Graduate Students events.

Communications

Chapter Notes Newsletter, Listserv

Networking

Job finding

Assistance in new aspects of work

Facts and Figures Smithsonian Institution Libraries Washington, D.C. Anacostia Museum & Center for African American History and Culture Library Anthropology Library Botany and Horticulture Library The Dibner Library of the History of Science and Technology Freer Gallery of Art and Arthur M. Sackler Gallery Library Hirshhorn Museum and Sculpture Garden Library Joseph F. Cullman 3rd Library of Natural History

Smithsonian Institution Libraries

Washington, D.C.

Anacostia Museum & Center for African American History and Culture Library

Anthropology Library

Botany and Horticulture Library

The Dibner Library of the History of Science and Technology

Freer Gallery of Art and Arthur M. Sackler Gallery Library

Hirshhorn Museum and Sculpture Garden Library

Joseph F. Cullman 3rd Library of Natural History

Facts and Figures Washington, D.C. (continued) Museum Studies & Reference Library National Air and Space Museum Library National Museum of American History Library National Museum of Natural History Library National Postal Museum Library National Zoological Park Library Smithsonian American Art Museum/National Portrait Gallery Library Warren M. Robbins Library, National Museum of African Art

Washington, D.C. (continued)

Museum Studies & Reference Library

National Air and Space Museum Library

National Museum of American History Library

National Museum of Natural History Library

National Postal Museum Library

National Zoological Park Library

Smithsonian American Art Museum/National Portrait Gallery Library

Warren M. Robbins Library, National Museum of African Art

Facts and Figures Smithsonian Institution Libraries Suitland, Md. Museum Support Center Library National Museum of the American Indian Library Edgewater, Md. Smithsonian Environmental Research Center Library New York City Cooper-Hewitt, National Design Museum Library Republic of Panama Smithsonian Tropical Research Institute Library

Smithsonian Institution Libraries

Suitland, Md.

Museum Support Center Library

National Museum of the American Indian Library

Edgewater, Md.

Smithsonian Environmental Research Center Library

New York City

Cooper-Hewitt, National Design Museum Library

Republic of Panama

Smithsonian Tropical Research Institute Library

Facts and Figures African Art African American History and Culture Anthropology American Art American History Asian and Middle Eastern Art Aviation history and Space Flight Design and Decorative Arts Environmental Management and Ecology History of Science and Technology Latino History and Culture Materials Research Modern and Contemporary Art Museology Native American History and Culture Natural History Postal History Tropical Biology Trade Literature World’s Fair Ephemera Zoology

African Art

African American History and Culture

Anthropology

American Art

American History

Asian and Middle Eastern Art

Aviation history and Space Flight

Design and Decorative Arts

Environmental Management and Ecology

History of Science and Technology

Latino History and Culture

Materials Research

Modern and Contemporary Art

Museology

Native American History and Culture

Natural History

Postal History

Tropical Biology

Trade Literature

World’s Fair Ephemera

Zoology

Facts and Figures Total volumes > 1.5 million 50,000 are rare books 10,000 manuscripts Trade Catalogs > 500, 000 items > 30,000 companies dating from the 1800s

Total volumes

> 1.5 million

50,000 are rare books

10,000 manuscripts

Trade Catalogs

> 500, 000 items

> 30,000 companies

dating from the 1800s

Facts and Figures 104 Smithsonian Libraries Staff 15 Souls in Cataloging Services (with contractors)

104 Smithsonian Libraries Staff

15 Souls in Cataloging Services (with contractors)

Integrated Library System Smithsonian Institution Research Information System (SIRIS) MARC AACR2r ISBD LC Classification LC Subject Headings

Smithsonian Institution Research Information System (SIRIS)

MARC

AACR2r

ISBD

LC Classification

LC Subject Headings

Traditional Cataloging Monographs Serials Videos Microfilm/fiche Sound Recordings Electronic Resources

Monographs

Serials

Videos

Microfilm/fiche

Sound Recordings

Electronic Resources

Traditional Cataloging OCLC Program for Cooperative Cataloging NACO SACO BIBCO

OCLC

Program for Cooperative Cataloging

NACO

SACO

BIBCO

What’s So Special? Public Museum Smithsonian Institution is the largest museum complex in the world … “The Nation’s Attic”

Public Museum

Smithsonian Institution is the largest museum complex in the world … “The Nation’s Attic”

What’s So Special? Research Institution “ Increase and Diffusion of Knowledge”

Research Institution

“ Increase and Diffusion of Knowledge”

What’s So Special? SI Libraries serves Curators Researchers Post-Docs Museum Administrators Public

SI Libraries serves

Curators

Researchers

Post-Docs

Museum Administrators

Public

What’s So Special? Author: National Geographic Society (U.S.). National Geographic Maps Title: Atlas of the world [cartographic material] / [prepared by National Geographic Maps for the Book Division]. Edition: 8th ed. Publisher: Washington, D.C. : National Geographic Society, c2005. Description: 1 atlas (1 v. (various pagings)) : col. ill., col. maps ; 47 cm. 1471 10 IR

Author: National Geographic Society (U.S.). National Geographic Maps

Title: Atlas of the world [cartographic material] / [prepared by National Geographic Maps for the Book Division].

Edition: 8th ed.

Publisher: Washington, D.C. : National Geographic Society, c2005.

Description: 1 atlas (1 v. (various pagings)) : col. ill., col. maps ; 47 cm.

1471 10 IR

What’s So Special? Author: Marshall, Ray Title: The plane : watch it work by operating the moving diagrams! / Ray Marshall & John Bradley. Publisher: Harmondsworth, Middlesex, England, 1985. Summary: Text and movable, pop-up illustrations reveal the internal workings of an airplane. Includes instructions and materials for making a paper model airplane. Subject: Airplanes – Juvenile literature. Toy and movable books -- Specimens Airplanes 100 I IR

Author: Marshall, Ray

Title: The plane : watch it work by operating the moving diagrams! / Ray Marshall & John Bradley.

Publisher: Harmondsworth, Middlesex, England, 1985.

Summary: Text and movable, pop-up illustrations reveal the internal workings of an airplane. Includes instructions and materials for making a paper model airplane.

Subject:

Airplanes – Juvenile literature.

Toy and movable books -- Specimens

Airplanes

100 I IR

What’s So Special? Author: Glascoff, W.G. Title: Theory of aircraft flight / / W.G. Glascoff. Publisher: Maxwell Air Force Base, Alabama : Air Force Junior ROTC, Air University, 1969. Description: viii, 110 p. : ill. ; 22 cm. At head of title: Aerospace education II. Includes bibliographical references and index. Subject: Aerodynamics Airplanes Flight – Handbooks, manuals, etc. 0

Author: Glascoff, W.G.

Title: Theory of aircraft flight / / W.G. Glascoff.

Publisher: Maxwell Air Force Base, Alabama : Air Force Junior ROTC, Air University, 1969.

Description: viii, 110 p. : ill. ; 22 cm.

At head of title: Aerospace education II.

Includes bibliographical references and index.

Subject:

Aerodynamics

Airplanes

Flight – Handbooks, manuals, etc.

0

What’s So Special? Author: Galilei, Galileo, 1564-1642 Title: Letter [manuscript] Publisher: 1635. Description: 1 item (2 p.) Summary: A.L.S. (1635 Mar. 12) to Peiresc ; in Italian. Added Author: Peiresc, Nicolas Claude Fabri de, 1580-1637. 0

Author: Galilei, Galileo, 1564-1642

Title: Letter [manuscript]

Publisher: 1635.

Description: 1 item (2 p.)

Summary: A.L.S. (1635 Mar. 12) to Peiresc ; in Italian.

Added Author: Peiresc, Nicolas Claude Fabri de, 1580-1637.

0

A library is a library is a library?

Digital Editions

Online Exhibitions

Digital Collections

On Display

Digital Library Virtual Library A “library without walls” in which the collections do not exist on paper, … or other tangible form at a physical location but are electronically accessible in digital format via computer networks. - - Online Dictionary for Library and Information Science http://lu.com/odlis/

Virtual Library

A “library without walls” in which the collections do not exist on paper, … or other tangible form at a physical location but are electronically accessible in digital format via computer networks.

- - Online Dictionary for Library and Information Science http://lu.com/odlis/

Digital Library A library in which a significant proportion of the resources are available in machine-readable format … accessible by means of computers. The digital content may be locally held or accessed remotely via computer networks. In libraries, the process of digitization began with the catalog, moved to periodical indexes and abstracting services, then to periodicals and large reference works, and finally to book publishing. - - Online Dictionary for Library and Information Science http://lu.com/odlis/

A library in which a significant proportion of the resources are available in machine-readable format … accessible by means of computers.

The digital content may be locally held or accessed remotely via computer networks.

In libraries, the process of digitization began with the catalog, moved to periodical indexes and abstracting services, then to periodicals and large reference works, and finally to book publishing.

- - Online Dictionary for Library and Information Science http://lu.com/odlis/

Traditional Digital Library Electronic Journals & Databases Digital Editions Online Exhibitions Online Catalog Digital Reference

Electronic Journals & Databases

Digital Editions

Online Exhibitions

Online Catalog

Digital Reference

Digital Library Born Digital – Still require access All projects had a “metadata specialist” involved

Born Digital – Still require access

All projects had a “metadata specialist” involved

If you digitize it… Will they find it?

Will they find it?

Search Gone Bad!

MARC AACR LCSH/LCCS ISBD Feed the cat Pick up dry cleaning MODS XML Dublin Core Facetted METs TEI FRBR Access Hierarchical Faceted relatedItem Milk, eggs, lactaid Add hotdogs to grocery list Dewey Tag Clouds

IFLA’s Functional Requirements for Bibliographic Data To Find To Identify To Select To Obtain To USE

Metadata Webopedia defines: “ Data about data. Metadata describes how and when and by whom a particular set of data was collected, and how the data is formatted. Metadata is essential for understanding information stored in data warehouses and has become increasingly important in XML-based Web applications.”

Webopedia defines:

“ Data about data. Metadata describes how and when and by whom a particular set of data was collected, and how the data is formatted. Metadata is essential for understanding information stored in data warehouses and has become increasingly important in XML-based Web applications.”

Metadata

Metadata

Metadata: MARC MARC Oscar Mayer & Co. 245 Pronto Pup : hot dogs hamburgers Frankfurters 650 Hot dog stands 650 Hamburgers 650 Cookery (Beef)

MARC

Oscar Mayer & Co.

245 Pronto Pup : hot dogs hamburgers

Frankfurters

650 Hot dog stands

650 Hamburgers

650 Cookery (Beef)

Metadata: Real MARC 02761nam 2200469 4500001000700000005001700007008004100024010002300065019001300088035001400101035002300115040006100138049002700199050001500226100004200241245019300283260008300476300001700559504033500576505015400911590010901065590009601174650002601270945002101296945007301317945003101390945004801421945004801469945004701517945007901564945004401643945004601687945004801733945007601781945004401857945005101901945005101952945007102003945009002074945009602164945003102260‑459797‑20050131154400.0‑731129m19021933enk b 000 0 lat c‑ ­aagr03000069 //r582‑ ­a14018362‑ ­aABY6485LB‑ ­a(OCoLC)ocm00751549‑ ­aU.S. Dept. of Agr. Libr.­cRIU­dOCL­dCHS­dSER­dSMI­dWaOLN‑ ­aSMI$­aSMIM­aSMIE­aSMIB‑00­aQL354­b.S5‑1 ­aOscar Mayer & Co.‑10­aPronto pup:­bhot dogs hamburgers/­ca Oscar Mayer and Company.‑ ­aNew Orleans, La. :­bBourbon Street Foods,­c2000.

02761nam 2200469 4500001000700000005001700007008004100024010002300065019001300088035001400101035002300115040006100138049002700199050001500226100004200241245019300283260008300476300001700559504033500576505015400911590010901065590009601174650002601270945002101296945007301317945003101390945004801421945004801469945004701517945007901564945004401643945004601687945004801733945007601781945004401857945005101901945005101952945007102003945009002074945009602164945003102260‑459797‑20050131154400.0‑731129m19021933enk b 000 0 lat c‑ ­aagr03000069 //r582‑ ­a14018362‑ ­aABY6485LB‑ ­a(OCoLC)ocm00751549‑ ­aU.S. Dept. of Agr. Libr.­cRIU­dOCL­dCHS­dSER­dSMI­dWaOLN‑ ­aSMI$­aSMIM­aSMIE­aSMIB‑00­aQL354­b.S5‑1 ­aOscar Mayer & Co.‑10­aPronto pup:­bhot dogs hamburgers/­ca Oscar Mayer and Company.‑ ­aNew Orleans, La. :­bBourbon Street Foods,­c2000.

Metadata: MARCXML <?xml version=&quot;1.0&quot; encoding=&quot;UTF-8&quot; ?> <collection xmlns=&quot;http://www.loc.gov/MARC21/slim&quot; xmlns:xsi=&quot;http://www.w3.org/2001/XMLSchema-instance&quot; xsi:schemaLocation=&quot;http://www.loc.gov/MARC21/slim http://www.loc.gov/standards/marcxml/schema/MARC21slim.xsd&quot;> <record><leader>02761nam a2200469 4500</leader> <controlfield tag=&quot;001&quot;>459797</controlfield> <controlfield tag=&quot;005&quot;>20050131154400.0</controlfield> <controlfield tag=&quot;008&quot;>731129m19021933enk b 000 0 lat c</controlfield> <datafield tag=&quot;010&quot; ind1=&quot; &quot; ind2=&quot; &quot;> <subfield code=&quot;a&quot;>agr03000069 //r582</subfield> </datafield>

<?xml version=&quot;1.0&quot; encoding=&quot;UTF-8&quot; ?>

<collection xmlns=&quot;http://www.loc.gov/MARC21/slim&quot; xmlns:xsi=&quot;http://www.w3.org/2001/XMLSchema-instance&quot; xsi:schemaLocation=&quot;http://www.loc.gov/MARC21/slim http://www.loc.gov/standards/marcxml/schema/MARC21slim.xsd&quot;>

<record><leader>02761nam a2200469 4500</leader>

<controlfield tag=&quot;001&quot;>459797</controlfield>

<controlfield tag=&quot;005&quot;>20050131154400.0</controlfield>

<controlfield tag=&quot;008&quot;>731129m19021933enk b 000 0 lat c</controlfield>

<datafield tag=&quot;010&quot; ind1=&quot; &quot; ind2=&quot; &quot;>

<subfield code=&quot;a&quot;>agr03000069 //r582</subfield>

</datafield>

Metadata: MARCXML (cont.) <datafield tag=&quot;110&quot; ind1=“2&quot; ind2=&quot; &quot;> <subfield code=&quot;a&quot;>Oscar Mayer & Co.</subfield> </datafield> <datafield tag=&quot;245&quot; ind1=&quot;1&quot; ind2=&quot;0&quot;> <subfield code=&quot;a&quot;>Pronto pup:</subfield> <subfield code=&quot;b&quot;>hot dogs hamburgers /</subfield> <subfield code=&quot;c&quot;>Oscar Mayer Company</subfield> </datafield>

<datafield tag=&quot;110&quot; ind1=“2&quot; ind2=&quot; &quot;>

<subfield code=&quot;a&quot;>Oscar Mayer & Co.</subfield>

</datafield>

<datafield tag=&quot;245&quot; ind1=&quot;1&quot; ind2=&quot;0&quot;>

<subfield code=&quot;a&quot;>Pronto pup:</subfield>

<subfield code=&quot;b&quot;>hot dogs hamburgers /</subfield>

<subfield code=&quot;c&quot;>Oscar Mayer Company</subfield>

</datafield>

Metadata

Metadata Dublin Core Creator: Oscar Mayer & Co. Subject: Frankfurters

Dublin Core

Creator:

Oscar Mayer & Co.

Subject:

Frankfurters

Metadata MODS <name type= “corporate”> <namePart> Oscar Mayer & Co. </namePart> </name> <subject authority= “lcsh”> <topic> Frankfurters </topic> </subject>

MODS

<name type= “corporate”>

<namePart>

Oscar Mayer & Co.

</namePart>

</name>

<subject authority= “lcsh”>

<topic>

Frankfurters

</topic>

</subject>

Metadata

ACCESS

ACCESS

ACCESS

ACCESS

Embedded Metadata

ACCESS Cataloging staff participated in OCLC’s pilot project called “CORC” Harvesting metadata to start a record Create / edit in MARC tags Cross walk to Dublin Core End results: Records in OCLC (RLG), SIRIS, and traveling “CIP” data

Cataloging staff participated in OCLC’s pilot project called “CORC”

Harvesting metadata to start a record

Create / edit in MARC tags

Cross walk to Dublin Core

Feedback Christopher G. Mulin Special Collections Librarian Mansfield Library, The University of Montana-Missoula Very glad you've added this-- I'm going to recommend we make an online catalog record for this link [ Horse in Blackfoot Culture ]. At our university, this gets heavy use, and only the locked Special Collections copy has reliably been available.

Metadata and Search Engines Feh

Feh

Other things popping up in the cataloging/ metadata world… Share… Repurpose… Reuse… Expose… Share… Repurpose… Reuse… Expose…

Other things popping up in the cataloging/ metadata world…

XML “ And on the highest level, it’s a philosophy for information handling that seeks maximum usefulness and flexibility for data by refining it to its purest and most structured form.”—Erik Ray

“ And on the highest level, it’s a philosophy for information handling that seeks maximum usefulness and flexibility for data by refining it to its purest and most structured form.”—Erik Ray

OAI

National Science Digital Library

PREMIS Preservation Metadata

MODS METS XML Dublin Core FRBR TEI MARC

Beyond the Traditional Taxonomic Literature Beyond the Scan…Beyond the Re-Keyed Marking up the data in metadata schemas Data at the finger tips of the users

Taxonomic Literature

Beyond the Scan…Beyond the Re-Keyed

Marking up the data in metadata schemas

Data at the finger tips of the users

Scientific Taxonomic Data

Specimen Plate or other visual image Taxonomic description

Specimen

Plate or other visual image

Taxonomic description

Does this serve the user?

Does this serve the user? 02761nam 2200469 4500001000700000005001700007008004100024010002300065019001300088035001400101035002300115040006100138049002700199050001500226100004200241245019300283260008300476300001700559504033500576505015400911590010901065590009601174650002601270945002101296945007301317945003101390945004801421945004801469945004701517945007901564945004401643945004601687945004801733945007601781945004401857945005101901945005101952945007102003945009002074945009602164945003102260‑459797‑20050131154400.0‑731129m19021933enk b 000 0 lat c‑ ­aagr03000069 //r582‑ ­a14018362‑ ­aABY6485LB‑ ­a(OCoLC)ocm00751549‑ ­aU.S. Dept. of Agr. Libr.­cRIU­dOCL­dCHS­dSER­dSMI­dWaOLN‑ ­aSMI$­aSMIM­aSMIE­aSMIB‑00­aQL354­b.S5‑1 ­aOscar Mayer & Co.‑10­aPronto pup:­bhot dogs hamburgers/­ca Oscar Mayer and Company.‑ ­aNew Orleans, La. :­bBourbon Street Foods,­c2000.

02761nam 2200469 4500001000700000005001700007008004100024010002300065019001300088035001400101035002300115040006100138049002700199050001500226100004200241245019300283260008300476300001700559504033500576505015400911590010901065590009601174650002601270945002101296945007301317945003101390945004801421945004801469945004701517945007901564945004401643945004601687945004801733945007601781945004401857945005101901945005101952945007102003945009002074945009602164945003102260‑459797‑20050131154400.0‑731129m19021933enk b 000 0 lat c‑ ­aagr03000069 //r582‑ ­a14018362‑ ­aABY6485LB‑ ­a(OCoLC)ocm00751549‑ ­aU.S. Dept. of Agr. Libr.­cRIU­dOCL­dCHS­dSER­dSMI­dWaOLN‑ ­aSMI$­aSMIM­aSMIE­aSMIB‑00­aQL354­b.S5‑1 ­aOscar Mayer & Co.‑10­aPronto pup:­bhot dogs hamburgers/­ca Oscar Mayer and Company.‑ ­aNew Orleans, La. :­bBourbon Street Foods,­c2000.

eBCA: Biologia Centrali-Americana

Electronic Field Guide

Plant Exploration and Discovery

In the 21 st Century

MARC LCSH/LCCS ISBD Feed the cat Pick up dry cleaning Milk, eggs, lactaid Make dentist appt. AACR

Biodiversity Heritage Library

Biodiversity Heritage Library American Museum of Natural History Field Museum Natural History Museum Smithsonian Institution Missouri Botanical Garden New York Botanical Garden Royal Botanical Garden Botany Libraries, Harvard University Ernst Meyer Library of the Museum of Comparative Zoology Marine Biological Laboratory/ Woods Hole Oceanographic Institution

American Museum of Natural History

Field Museum

Natural History Museum

Smithsonian Institution

Missouri Botanical Garden

New York Botanical Garden

Royal Botanical Garden

Botany Libraries, Harvard University

Ernst Meyer Library of the Museum of Comparative Zoology

Marine Biological Laboratory/ Woods Hole Oceanographic Institution

Taxonomic Intelligence

On The Cataloging Horizon Rule Changes AACR revised to RDA: Resource Description and Access Not just MARC Not just LC Standards FRBR Manifestations

Rule Changes

AACR revised to RDA: Resource Description and Access

Not just MARC

Not just LC Standards

FRBR

Manifestations

Share Know who needs your data Why they need your data What they need from your data How they need your data Give it to them!

Know who needs your data

Why they need your data

What they need from your data

How they need your data

Give it to them!

Future Metadata beyond ILS Metadata-ists for Digital Repositories Metadata needs for Digital Archiving Metadata Managers Cataloging in the age of Google

Metadata beyond ILS

Metadata-ists for Digital Repositories

Metadata needs for Digital Archiving

Metadata Managers

Cataloging in the age of Google

What Else? Free-ing metadata out of the bounds of ILS Organization of information in non-traditional forms Get data to the people where ever that may be Not your grandma’s cataloger anymore

Free-ing metadata out of the bounds of ILS

Organization of information in non-traditional forms

Get data to the people where ever that may be

Not your grandma’s cataloger anymore

MARC LCSH/LCCS ISBD Feed the cat Pick up dry cleaning Milk, eggs, lactaid Make dentist appt. AACR

ACCESS Interoperability Feed the cat Pick up dry cleaning Milk, eggs, lactaid Make dentist appt. Collaboration Don’t forget to thank Bruce

http://www.sil.si.edu/ Suzanne C. Pilsk Smithsonian Institution Libraries [email_address]