Update on SIL Scanning Process for History, Art, and Culture         William E. Baxter               And         Suzanne C...
Smithsonian Institution Libraries                                     History of Science and Technology                   ...
Facts and FiguresWashington, D.C.Anacostia Museum & Center for AfricanAmerican History and Culture LibraryAnthropology Lib...
Facts and Figures                            Washington, D.C. (continued)                            Museum Studies & Refe...
Facts and FiguresElsewhere   Suitland, Md.       Museum Support Center Library       National Museum of the American India...
SIL Mission              (Smithsonian Directive 500)As the largest and most diverse museum libraryin the world, SIL leads ...
SIL’s Strategic Plan “Focus on Service”GOAL 1: COLLABORATING ACROSS BOUNDARIES   SIL creates a compelling environment for ...
Facts and FiguresSmithsonian Institution Libraries                      Total volumes                          > 1.7 milli...
Freer Sackler Library Barcoding Project                    Circulating un-barcoded materials is a time-                   ...
Freer Sackler Library Barcoding ProjectThough most of the Freer Sackler Library’scollection is cataloged at the title leve...
Freer Sackler Library Barcoding Project6,559 individual items323 multivolume titles       Some with over 10-20 volumes1000...
Turning THIS into 1’s and 0’s
The CLSI company of Boston, Massachusetts - later Geac  Computers (SIRIS’s early system!) developed the standard 14-digit ...
Select Book ~Pull from ShelfReview Physically and     MetadataEstablish viability and create     master listSend to scanni...
Mass Scanning Workflow           Bid Lists           Serials Management           Pick Lists           Packing Lists      ...
Internet Archive• 501(c)(3) organization• Dedicated to “Universal Access to  Human Knowledge”• Founder of the Open Content...
Mark as                                   scanned                Workflow                  DB                             ...
HistoryFY11        Pages   Items   ArtOctober     396     2       AndNovember    22732   74                            Cul...
Stamp collector’s magazine.Vol. XI, 1873.The cover is interesting – it’smagenta, has gilt lettering andan embossed design....
Philatelic record. Vol. III #32, September1881.Attractive blue cover with gilt letteringContains an article about the pigm...
Title says “Purple andbrown pigments”They seem to run thegamutfrom yellow ochre topuce, chocolate brownand violet lake.
Questions?           Thank youUpdate on SIL Scanning Process for    History, Art, and Culture           William E. Baxter ...
SI Libraries HAC Update for CIMC
SI Libraries HAC Update for CIMC
SI Libraries HAC Update for CIMC
SI Libraries HAC Update for CIMC
SI Libraries HAC Update for CIMC
SI Libraries HAC Update for CIMC
SI Libraries HAC Update for CIMC
SI Libraries HAC Update for CIMC
SI Libraries HAC Update for CIMC
SI Libraries HAC Update for CIMC
SI Libraries HAC Update for CIMC
SI Libraries HAC Update for CIMC
SI Libraries HAC Update for CIMC
SI Libraries HAC Update for CIMC
SI Libraries HAC Update for CIMC
SI Libraries HAC Update for CIMC
SI Libraries HAC Update for CIMC
SI Libraries HAC Update for CIMC
SI Libraries HAC Update for CIMC
SI Libraries HAC Update for CIMC
SI Libraries HAC Update for CIMC
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SI Libraries HAC Update for CIMC

  1. 1. Update on SIL Scanning Process for History, Art, and Culture William E. Baxter And Suzanne C. Pilsk
  2. 2. Smithsonian Institution Libraries History of Science and Technology Latino History and Culture Materials Research Modern and Contemporary Art Museology Native American History andAfrican Art CultureAfrican American History and Culture Natural HistoryAnthropology Postal HistoryAmerican Art Tropical BiologyAmerican History Trade LiteratureAsian and Middle Eastern Art World’s Fair EphemeraAviation history and Space FlightDesign and Decorative ArtsEnvironmental Management and Ecology
  3. 3. Facts and FiguresWashington, D.C.Anacostia Museum & Center for AfricanAmerican History and Culture LibraryAnthropology LibraryBotany and Horticulture LibraryThe Dibner Library of the History of Science and TechnologyFreer Gallery of Art and Arthur M. Sackler Gallery LibraryHirshhorn Museum and Sculpture Garden LibraryJoseph F. Cullman 3rd Library of Natural History
  4. 4. Facts and Figures Washington, D.C. (continued) Museum Studies & Reference Library National Air and Space Museum Library National Museum of American History Library National Museum of Natural History Library National Postal Museum Library National Zoological Park Library Smithsonian American Art Museum/National Portrait Gallery Library Warren M. Robbins Library, National Museum of African ArtCalifornia Druggist, 1897
  5. 5. Facts and FiguresElsewhere Suitland, Md. Museum Support Center Library National Museum of the American Indian Library Edgewater, Md. Smithsonian Environmental Research Center Library New York City Cooper-Hewitt, National Design Museum Library Republic of Panama Smithsonian Tropical Research Institute Library
  6. 6. SIL Mission (Smithsonian Directive 500)As the largest and most diverse museum libraryin the world, SIL leads the Smithsonian in takingadvantage of the opportunities of the digitalsociety. SIL provides authoritative informationand creates innovative services and programs forSmithsonian Institution researchers, scholars andcurators, as well as the general public, to furthertheir quest for knowledge. Through paperpreservation and digital technologies, SIL ensuresbroad and enduring access to the Libraries’collections for all users.
  7. 7. SIL’s Strategic Plan “Focus on Service”GOAL 1: COLLABORATING ACROSS BOUNDARIES SIL creates a compelling environment for connecting, collaborating and exploring across disciplines and information boundariesGOAL 2: DISCOVERING INFORMATION SIL enhances and eases the discovery of information in our collections for SI scholars, researchers, scientists, and the larger world of learnersGOAL 3: CONNECTING WITH USERS SIL understands and meets user needs, serving users where they live and workGOAL 4: BUILDING EXPERTISE SIL builds expertise on information discovery, navigation and managementGOAL 5: ENABLING OUR MISSION SIL ensures its success through increased financial strength, effective administrative support, and organizational excellence
  8. 8. Facts and FiguresSmithsonian Institution Libraries Total volumes > 1.7 million 50,000 are rare books 10,000 manuscripts Plus “Other” such as Trade Catalogs > 500, 000 items > 30,000 companies dating from the 1800s
  9. 9. Freer Sackler Library Barcoding Project Circulating un-barcoded materials is a time- consuming chore requiring manual records for the transaction followed by later updating. The lack of barcodes on the books and in the catalog also means that staff cannot tell from SIRIS if an item is checked out or on the shelf. Since it is SIL’s practice to barcode each monograph and add item level information in SIRIS, this project is essentially the first step toward SIL’s goal of providing full inventory control and access to the important research collection at the Freer Sackler Library.
  10. 10. Freer Sackler Library Barcoding ProjectThough most of the Freer Sackler Library’scollection is cataloged at the title level andresides in SIRIS, books are not barcoded.Therefore cannot be tracked using theautomated circulation system of SIRIS. Thisresults in lack of full inventory control.Procedure:•Retrieve books from shelves in call numberorder•Search the SIL catalog in SIRIS•Create a SIRIS item record•Barcode the book•Return to the shelf in proper order
  11. 11. Freer Sackler Library Barcoding Project6,559 individual items323 multivolume titles Some with over 10-20 volumes1000 items Not found900 titles had barcodes…but, Barcodes lie!Plus Other: Relabeling, Foliosection, Workflow adjustments
  12. 12. Turning THIS into 1’s and 0’s
  13. 13. The CLSI company of Boston, Massachusetts - later Geac Computers (SIRIS’s early system!) developed the standard 14-digit barcode labels that became known as the Plessey StandardFour section barcode: •1 digit designates the function of the code: Command; Person; Item •4 digits that are the prefix assigned to the agency. •GEAC customers were given the 9XXX numbers. Smithsonian Libraries is 9088 •8 digits that are unique and have a •1 digit checksum “modulus 10 checksum” derived from the 13 preceding numbers
  14. 14. Select Book ~Pull from ShelfReview Physically and MetadataEstablish viability and create master listSend to scanning centerBook is scanned & QABook returned to libraryURL added to SIRISItem scan box checked & new Item made
  15. 15. Mass Scanning Workflow Bid Lists Serials Management Pick Lists Packing Lists Monographic Management Local data flow WonderFetchtm Send to IA scanning center Return of material Quality Review SIRIS Work Billing
  16. 16. Internet Archive• 501(c)(3) organization• Dedicated to “Universal Access to Human Knowledge”• Founder of the Open Content Alliance• Provides: – Mass scanning – Archival storage of files – Image processing – Technology development
  17. 17. Mark as scanned Workflow DB SIRIS Item level Title level URLs in MARC record metadata MARCInitiateworkflow Item Select & Check out Check in Check in Scanning available in Dedupe and Ship and QC Add link IA/BHL JP2000s + metadata Harvest to Local Internet Repository Archive Generalized workflow
  18. 18. HistoryFY11 Pages Items ArtOctober 396 2 AndNovember 22732 74 Culture ScanningDecember 8592 38 WithJanuary 32646 138 InternetFebruary 17276 79 Archive FY 11March 47532 152April 34178 110 SerialMay 30676 128 FY CountJune 56317 196 2010 321July 55600 246 2011 515August 53677 148 2012 217September 85707 163
  19. 19. Stamp collector’s magazine.Vol. XI, 1873.The cover is interesting – it’smagenta, has gilt lettering andan embossed design.It also has an actual stamp –un centavo from the ArgentineRepublic – set into the coverdesign
  20. 20. Philatelic record. Vol. III #32, September1881.Attractive blue cover with gilt letteringContains an article about the pigmentsused in postage stamp ink.
  21. 21. Title says “Purple andbrown pigments”They seem to run thegamutfrom yellow ochre topuce, chocolate brownand violet lake.
  22. 22. Questions? Thank youUpdate on SIL Scanning Process for History, Art, and Culture William E. Baxter And Suzanne C. Pilsk

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