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  • Robertclass200801

    1. 1. Management of Technical Services School of Library and Information Science San Jose State University ~ 248-13 ~ 15 April 2008 <ul><li>Suzanne C. Pilsk </li></ul><ul><li>Smithsonian Institution Libraries </li></ul><ul><li>[email_address] </li></ul>
    2. 2. Facts and Figures <ul><li>Smithsonian Institution Libraries </li></ul><ul><ul><li>Washington, D.C. </li></ul></ul><ul><ul><ul><li>Anacostia Museum & Center for African American History and Culture Library </li></ul></ul></ul><ul><ul><ul><li>Anthropology Library </li></ul></ul></ul><ul><ul><ul><li>Botany and Horticulture Library </li></ul></ul></ul><ul><ul><ul><li>The Dibner Library of the History of Science and Technology </li></ul></ul></ul><ul><ul><ul><li>Freer Gallery of Art and Arthur M. Sackler Gallery Library </li></ul></ul></ul><ul><ul><ul><li>Hirshhorn Museum and Sculpture Garden Library </li></ul></ul></ul><ul><ul><ul><li>Joseph F. Cullman 3rd Library of Natural History </li></ul></ul></ul>
    3. 3. Facts and Figures <ul><ul><li>Washington, D.C. (continued) </li></ul></ul><ul><ul><ul><li>Museum Studies & Reference Library </li></ul></ul></ul><ul><ul><ul><li>National Air and Space Museum Library </li></ul></ul></ul><ul><ul><ul><li>National Museum of American History Library </li></ul></ul></ul><ul><ul><ul><li>National Museum of Natural History Library </li></ul></ul></ul><ul><ul><ul><li>National Postal Museum Library </li></ul></ul></ul><ul><ul><ul><li>National Zoological Park Library </li></ul></ul></ul><ul><ul><ul><li>Smithsonian American Art Museum/National Portrait Gallery Library </li></ul></ul></ul><ul><ul><ul><li>Warren M. Robbins Library, National Museum of African Art </li></ul></ul></ul>
    4. 4. Facts and Figures <ul><li>Smithsonian Institution Libraries - Elsewhere </li></ul><ul><ul><li>Suitland, Md. </li></ul></ul><ul><ul><ul><li>Museum Support Center Library </li></ul></ul></ul><ul><ul><ul><li>National Museum of the American Indian Library </li></ul></ul></ul><ul><ul><li>Edgewater, Md. </li></ul></ul><ul><ul><ul><li>Smithsonian Environmental Research Center Library </li></ul></ul></ul><ul><ul><li>New York City </li></ul></ul><ul><ul><ul><li>Cooper-Hewitt, National Design Museum Library </li></ul></ul></ul><ul><ul><li>Republic of Panama </li></ul></ul><ul><ul><ul><li>Smithsonian Tropical Research Institute Library </li></ul></ul></ul>
    5. 5. Facts and Figures <ul><li>African Art </li></ul><ul><li>African American History and Culture </li></ul><ul><li>Anthropology </li></ul><ul><li>American Art </li></ul><ul><li>American History </li></ul><ul><li>Asian and Middle Eastern Art </li></ul><ul><li>Aviation history and Space Flight </li></ul><ul><li>Design and Decorative Arts </li></ul><ul><li>Environmental Management and Ecology </li></ul><ul><li>History of Science and Technology </li></ul><ul><li>Latino History and Culture </li></ul><ul><li>Materials Research </li></ul><ul><li>Modern and Contemporary Art </li></ul><ul><li>Museology </li></ul><ul><li>Native American History and Culture </li></ul><ul><li>Natural History </li></ul><ul><li>Postal History </li></ul><ul><li>Tropical Biology </li></ul><ul><li>Trade Literature </li></ul><ul><li>World’s Fair Ephemera </li></ul>
    6. 6. Facts and Figures <ul><li>Total volumes </li></ul><ul><ul><li>> 1.5 million </li></ul></ul><ul><ul><li>50,000 are rare books </li></ul></ul><ul><ul><li>10,000 manuscripts </li></ul></ul><ul><li>Trade Catalogs </li></ul><ul><ul><li>> 500, 000 items </li></ul></ul><ul><ul><li>> 30,000 companies </li></ul></ul><ul><ul><li>dating from the 1800s </li></ul></ul>
    7. 7. Facts and Figures <ul><li>104 Smithsonian Libraries Staff </li></ul><ul><li>15 Souls in Cataloging Services (with contractors) </li></ul>
    8. 8. Integrated Library System <ul><ul><li>Smithsonian Institution Research Information System (SIRIS) </li></ul></ul><ul><ul><li>MARC </li></ul></ul><ul><ul><li>AACR2r </li></ul></ul><ul><ul><li>ISBD </li></ul></ul><ul><ul><li>LC Classification </li></ul></ul><ul><ul><li>LC Subject Headings </li></ul></ul>
    9. 9. Traditional Cataloging <ul><li>Monographs </li></ul><ul><li>Serials </li></ul><ul><li>Videos </li></ul><ul><li>Microfilm/fiche </li></ul><ul><li>Sound Recordings </li></ul><ul><li>CD/DVDs </li></ul><ul><li>Electronic Resources </li></ul>
    10. 10. Traditional Cataloging <ul><li>OCLC </li></ul><ul><li>Program for Cooperative Cataloging </li></ul><ul><ul><li>NACO </li></ul></ul><ul><ul><li>SACO </li></ul></ul><ul><ul><li>BIBCO </li></ul></ul>
    11. 11. What’s So Special? <ul><li>Public Museum </li></ul><ul><li>Smithsonian Institution is the largest museum complex in the world … “The Nation’s Attic” </li></ul>
    12. 12. What’s So Special? <ul><li>Research Institution </li></ul><ul><li>“ Increase and Diffusion of Knowledge” </li></ul>
    13. 13. What’s So Special? <ul><ul><li>SI Libraries Serves: </li></ul></ul><ul><ul><ul><li>Curators </li></ul></ul></ul><ul><ul><ul><li>Researchers </li></ul></ul></ul><ul><ul><ul><li>Post-Docs </li></ul></ul></ul><ul><ul><ul><li>Museum Administrators </li></ul></ul></ul><ul><ul><ul><li>Public </li></ul></ul></ul>
    14. 14. What’s So Special? <ul><li>Author: National Geographic Society (U.S.). National Geographic Maps  </li></ul><ul><li>Title: Atlas of the world / [prepared by National Geographic Maps for the Book Division]. </li></ul><ul><li>Edition: 8th ed. </li></ul><ul><li>Publisher: Washington, D.C. : National Geographic Society, c2005. </li></ul><ul><li>Description: 1 atlas (1 v. (various pagings)) : col. ill., col. maps ; 47 cm. </li></ul><ul><li>1471 holdings with 10 other IR </li></ul>
    15. 15. What’s So Special? <ul><li>Author: Marshall, Ray </li></ul><ul><li>Title: The plane : watch it work by operating the moving diagrams! / Ray Marshall & John Bradley. </li></ul><ul><li>Publisher: Harmondsworth, Middlesex, England, 1985. </li></ul><ul><li>Summary: Text and movable, pop-up illustrations reveal the internal workings of an airplane. Includes instructions and materials for making a paper model airplane. </li></ul><ul><li>Subject:  </li></ul><ul><li>Airplanes – Juvenile literature. </li></ul><ul><li>Toy and movable books -- Specimens </li></ul><ul><li>Airplanes </li></ul><ul><li>100 and 1 other IR </li></ul>
    16. 16. What’s So Special? <ul><li>Author: Glascoff, W.G. </li></ul><ul><li>Title: Theory of aircraft flight / / W.G. Glascoff. </li></ul><ul><li>Publisher: Maxwell Air Force Base, Alabama : Air Force Junior ROTC, Air University, 1969. </li></ul><ul><li>Description: viii, 110 p. : ill. ; 22 cm. </li></ul><ul><li>At head of title: Aerospace education II. </li></ul><ul><li>Includes bibliographical references and index. </li></ul><ul><li>Subject:  </li></ul><ul><li>Aerodynamics </li></ul><ul><li>Airplanes </li></ul><ul><li>Flight – Handbooks, manuals, etc. </li></ul><ul><li>0 </li></ul>
    17. 17. What’s So Special? <ul><li>Author: Galilei, Galileo, 1564-1642 </li></ul><ul><li>Title: Letter [manuscript] </li></ul><ul><li>Publisher: 1635. </li></ul><ul><li>Description: 1 item (2 p.) </li></ul><ul><li>Summary: A.L.S. (1635 Mar. 12) to Peiresc ; in Italian. </li></ul><ul><li>Added Author: Peiresc, Nicolas Claude Fabri de, 1580-1637. </li></ul>
    18. 18. A library is a library is a library?
    19. 19. Digital Editions
    20. 24. Online Exhibitions
    21. 27. Digital Collections
    22. 28. On Display
    23. 29. Digital Library <ul><li>Virtual Library </li></ul><ul><li>A “library without walls” in which the collections do not exist on paper, … or other tangible form at a physical location but are electronically accessible in digital format via computer networks. </li></ul><ul><li>- - Online Dictionary for Library and Information Science </li></ul>
    24. 30. Digital Library <ul><li>A library in which a significant proportion of the resources are available in machine-readable format … accessible by means of computers. </li></ul><ul><li>The digital content may be locally held or accessed remotely via computer networks. </li></ul><ul><li>In libraries, the process of digitization began with the catalog, moved to periodical indexes and abstracting services, then to periodicals and large reference works, and finally to book publishing. </li></ul><ul><li>- - Online Dictionary for Library and Information Science </li></ul>
    25. 31. Digital Library <ul><li>Electronic Journals & Databases </li></ul><ul><li>Digital Editions </li></ul><ul><li>Online Exhibitions </li></ul><ul><li>Online Catalog </li></ul><ul><li>Digital Reference </li></ul>
    26. 32. Digital Library <ul><li>Born Digital – Still require access </li></ul><ul><li>Each of these has a “metadata specialist” involved </li></ul>
    27. 33. If you digitize it… <ul><li>Will they find it? </li></ul>
    28. 34. Search Gone Bad!
    29. 35. MARC AACR LCSH/LCCS ISBD Feed the cats Pick up dry cleaning MODS XML Dublin Core Tag Clouds METs TEI FRBR Access Hierarchical Faceted relatedItem Milk, eggs, porkchops Add apples to grocery list Dewey Social tagging
    30. 37. IFLA’s Functional Requirements for Bibliographic Data To Find To Identify To Select To Obtain To USE
    31. 38. Metadata Webopedia defines: “ Data about data. Metadata describes how and when and by whom a particular set of data was collected, and how the data is formatted. Metadata is essential for understanding information stored in data warehouses and has become increasingly important in XML-based Web applications.”
    32. 39. Metadata
    33. 40. Metadata
    34. 42. Metadata: MARC <ul><li>MARC </li></ul><ul><li>Oscar Mayer & Co. </li></ul><ul><li>245 Pronto Pup : hot dogs hamburgers </li></ul><ul><li>Frankfurters </li></ul><ul><li>650 Hot dog stands </li></ul><ul><li>650 Hamburgers </li></ul><ul><li>650 Cookery (Beef) </li></ul>
    35. 43. Metadata: Real MARC <ul><li>02761nam 2200469 4500001000700000005001700007008004100024010002300065019001300088035001400101035002300115040006100138049002700199050001500226100004200241245019300283260008300476300001700559504033500576505015400911590010901065590009601174650002601270945002101296945007301317945003101390945004801421945004801469945004701517945007901564945004401643945004601687945004801733945007601781945004401857945005101901945005101952945007102003945009002074945009602164945003102260‑459797‑20050131154400.0‑731129m19021933enk b 000 0 lat c‑ ­aagr03000069 //r582‑ ­a14018362‑ ­aABY6485LB‑ ­a(OCoLC)ocm00751549‑ ­aU.S. Dept. of Agr. Libr.­cRIU­dOCL­dCHS­dSER­dSMI­dWaOLN‑ ­aSMI$­aSMIM­aSMIE­aSMIB‑00­aQL354­b.S5‑1 ­aOscar Mayer & Co.‑10­aPronto pup:­bhot dogs hamburgers/­ca Oscar Mayer and Company.‑ ­aNew Orleans, La. :­bBourbon Street Foods,­c2000. </li></ul>
    36. 44. Metadata: MARCXML <ul><li><?xml version=&quot;1.0&quot; encoding=&quot;UTF-8&quot; ?> </li></ul><ul><li><collection xmlns=&quot;; xmlns:xsi=&quot;; xsi:schemaLocation=&quot;;> </li></ul><ul><li><record><leader>02761nam a2200469 4500</leader> </li></ul><ul><li><controlfield tag=&quot;001&quot;>459797</controlfield> </li></ul><ul><li><controlfield tag=&quot;005&quot;>20050131154400.0</controlfield> </li></ul><ul><li><controlfield tag=&quot;008&quot;>731129m19021933enk b 000 0 lat c</controlfield> </li></ul><ul><li><datafield tag=&quot;010&quot; ind1=&quot; &quot; ind2=&quot; &quot;> </li></ul><ul><li><subfield code=&quot;a&quot;>agr03000069 //r582</subfield> </li></ul><ul><li></datafield> </li></ul>
    37. 45. Metadata: MARCXML (cont.) <ul><li><datafield tag=&quot;110&quot; ind1=“2&quot; ind2=&quot; &quot;> </li></ul><ul><li><subfield code=&quot;a&quot;>Oscar Mayer & Co.</subfield> </li></ul><ul><li></datafield> </li></ul><ul><li><datafield tag=&quot;245&quot; ind1=&quot;1&quot; ind2=&quot;0&quot;> </li></ul><ul><li><subfield code=&quot;a&quot;>Pronto pup:</subfield> </li></ul><ul><li><subfield code=&quot;b&quot;>hot dogs hamburgers /</subfield> </li></ul><ul><li><subfield code=&quot;c&quot;>Oscar Mayer Company</subfield> </li></ul><ul><li></datafield> </li></ul>
    38. 46. Metadata
    39. 47. Metadata <ul><li>Dublin Core </li></ul><ul><li>Creator: </li></ul><ul><li>Oscar Mayer & Co. </li></ul><ul><li>Subject: </li></ul><ul><li>Frankfurters </li></ul>
    40. 48. Metadata <ul><li>MODS </li></ul><ul><li><name type= “corporate”> </li></ul><ul><li><namePart> </li></ul><ul><li>Oscar Mayer & Co. </li></ul><ul><li></namePart> </li></ul><ul><li></name> </li></ul><ul><li><subject authority= “lcsh”> </li></ul><ul><li><topic> </li></ul><ul><li>Frankfurters </li></ul><ul><li></topic> </li></ul><ul><li></subject> </li></ul>
    41. 49. Metadata
    42. 50. MARC AACR LCSH/LCCS ISBD Feed the cats Pick up dry cleaning MODS XML Onix Dublin Core METs TEI FRBR Schemas Hierarchical Faceted relatedItem Milk, eggs, porkchops, ketchup Add hotdogs to grocery list Dewey Social tagging
    43. 52. ACCESS
    44. 53. ACCESS
    45. 54. ACCESS
    46. 55. ACCESS
    47. 56. Embedded Metadata
    48. 57. ACCESS <ul><li>Cataloging staff participated in OCLC’s pilot project called “CORC” </li></ul><ul><li>Harvesting metadata to start a record </li></ul><ul><li>Create / edit in MARC tags </li></ul><ul><li>Cross walk to Dublin Core </li></ul>End results: Records in OCLC (RLG), ILS, And traveling “CIP” data
    49. 58. Feedback Christopher G. Mulin Special Collections Librarian Mansfield Library, The University of Montana-Missoula Very glad you've added this-- I'm going to recommend  we make an online catalog record for  this  link [ Horse in Blackfoot Culture ].  At our university, this gets heavy use, and  only the locked Special Collections copy has reliably been available.
    50. 59. Metadata and Search Engines <ul><li>Feh </li></ul>
    51. 60. <ul><li>Other things popping up in the cataloging/ metadata world… </li></ul>Share… Repurpose... Reuse… Share... Repurpose.... Reuse....
    52. 64. XML <ul><li>“ And on the highest level, it’s a philosophy for information handling that seeks maximum usefulness and flexibility for data by refining it to its purest and most structured form.”—Erik Ray </li></ul>
    53. 65. OAI
    54. 66. National Science Digital Library
    55. 68. Metadata Formats <ul><li>PREMIS - PREservation Metadata Implementation Strategies </li></ul><ul><li>VRA Core - Visual Resources Association </li></ul><ul><li>MODS - Metadata Object Description Schema </li></ul><ul><li>METS - Metadata Encoding and Transmission Standard </li></ul><ul><li>MARC - MAchine Readable Cataloging </li></ul><ul><li>EAD- Encoded Archival Description </li></ul><ul><li>Dublin Core </li></ul><ul><li>CDWA Lite - Categories for the Description of Works of Art </li></ul>
    56. 69. MODS METS XML Dublin Core FRBR TEI Feed the cats Go to the grocery Do something about work
    57. 70. Beyond the Traditional <ul><li>Taxonomic Literature </li></ul><ul><li>Beyond the Scan…Beyond the Re-Keyed </li></ul><ul><li>Marking up the data in metadata schemas </li></ul><ul><li>Data at the finger tips of the users </li></ul>
    58. 71. Scientific Taxonomic Data
    59. 73. eBCA: Biologia Centrali-Americana
    60. 74. Instant Identification System
    61. 75. Plant Exploration and Discovery
    62. 76. In the 21 st Century
    63. 77. Biodiversity Heritage Library <ul><li>American Museum of Natural History </li></ul><ul><li>Field Museum </li></ul><ul><li>Natural History Museum </li></ul><ul><li>Smithsonian Institution </li></ul><ul><li>Missouri Botanical Garden </li></ul><ul><li>New York Botanical Garden </li></ul><ul><li>Royal Botanical Garden </li></ul><ul><li>Botany Libraries, Harvard University </li></ul><ul><li>Ernst Meyer Library of the Museum of Comparative Zoology </li></ul><ul><li>Marine Biological Laboratory/ Woods Hole Oceanographic Institution </li></ul>
    64. 78. Biodiversity Heritage Library <ul><li>Legacy Taxonomic Literature </li></ul><ul><li>Legacy Metadata descriptions </li></ul><ul><li>Scanned, OCR’d, Searchable, & Accessible </li></ul><ul><li>Taxonomic Intelligence </li></ul><ul><li>Integrated with Large Project: </li></ul><ul><li>Encyclopedia of Life </li></ul>
    65. 79. Biodiversity Heritage Library
    66. 80. Biodiversity Heritage Library <ul><li>Nomina si nescis, perit et cognitio rerum </li></ul><ul><li>Who knoweth not the name, knoweth not the subject </li></ul><ul><li>~ Linnaeus, 1737, Critica Botanica n. 210 </li></ul>
    67. 81. BHL : Taxonomic Intelligence <ul><li>Taxonomic name changes through research: </li></ul><ul><ul><ul><li>Original name </li></ul></ul></ul><ul><ul><ul><li>Synonyms </li></ul></ul></ul><ul><ul><ul><li>Vernacular </li></ul></ul></ul><ul><ul><ul><li>Misspellings </li></ul></ul></ul><ul><ul><ul><li>Revision </li></ul></ul></ul><ul><ul><ul><li>Splits – Mergers </li></ul></ul></ul><ul><ul><ul><li>Same name – different organisms </li></ul></ul></ul>
    68. 82. Taxonomic Intelligence
    69. 87. EOL <ul><li>Page for every species </li></ul><ul><li>Connection information </li></ul><ul><ul><li>Scientist </li></ul></ul><ul><ul><li>Back Yard Enthusiast </li></ul></ul><ul><ul><li>Worldwide </li></ul></ul>
    70. 90. Future <ul><li>Metadata beyond ILS </li></ul><ul><li>Metadata-ists for Digital Repositories </li></ul><ul><li>Metadata needs for Digital Archiving </li></ul><ul><li>Metadata Managers </li></ul><ul><li>Cataloging in the age of Google and Amazon </li></ul>
    71. 91. On The Cataloging Horizon <ul><li>Rule Changes </li></ul><ul><ul><li>AACR revised to RDA: Resource Description and Access </li></ul></ul><ul><li>Not just MARC </li></ul><ul><li>Not just LC Standards </li></ul><ul><li>FRBR </li></ul><ul><li>Manifestations </li></ul><ul><li>Not just Library OPACs </li></ul><ul><li>Not just human audience </li></ul>
    72. 92. Share <ul><li>Know who needs your data </li></ul><ul><li>Why they need your data </li></ul><ul><li>What they need from your data </li></ul><ul><li>How they need your data </li></ul><ul><li>THEN: Give it to them! </li></ul>
    73. 93. Data Sharing <ul><li>Standards </li></ul><ul><li>Services </li></ul>
    74. 94. What Else? <ul><li>Free-ing metadata out of the bounds of ILS </li></ul><ul><li>Organization of information in non-traditional forms </li></ul><ul><li>Get data to the people wherever that may be </li></ul><ul><li>Not your grandma’s cataloger anymore </li></ul>
    75. 95. MARC LCSH/LCCS ISBD Feed the cat Pick up dry cleaning Milk, eggs, antacids Make dentist appt. AACR
    76. 96. ACCESS Interoperability Open Source Feed the children Thank Dr. Ellett Milk, eggs, chocolate Collaboration Don’t forget to take bags with to grocery
    77. 97. <ul><li> </li></ul><ul><li>Suzanne C. Pilsk </li></ul><ul><li>Smithsonian Institution Libraries </li></ul><ul><li>[email_address] </li></ul>