The document discusses metadata practices at the Smithsonian Institution Libraries. It provides an overview of the libraries, including facts and figures about their collections and staff. It also describes the libraries' transition from traditional cataloging practices using MARC to implementing new metadata schemas and linked open data to improve discovery of resources.

1. Smithsonian Institution Libraries “Metadata Mixing & Matching For Discovery” LSC 888 The Special Library/ Information Center Suzanne C. Pilsk ~ Smithsonian Institution Libraries ~ 2011

2. Facts and Figures Smithsonian Institution Libraries Washington, D.C. Anacostia Museum & Center for African American History and Culture Library Anthropology Library Botany and Horticulture Library The Dibner Library of the History of Science and Technology Freer Gallery of Art and Arthur M. Sackler Gallery Library Hirshhorn Museum and Sculpture Garden Library Joseph F. Cullman 3rd Library of Natural History

3. Facts and Figures Smithsonian Institution Libraries Washington, D.C. (continued) Museum Studies & Reference Library National Air and Space Museum Library National Museum of American History Library National Museum of Natural History Library National Postal Museum Library National Zoological Park Library Smithsonian American Art Museum/National Portrait Gallery Library Warren M. Robbins Library, National Museum of African Art

4. Facts and Figures Smithsonian Institution Libraries Elsewhere Suitland, Md. Museum Support Center Library National Museum of the American Indian Library Edgewater, Md. Smithsonian Environmental Research Center Library New York City Cooper-Hewitt, National Design Museum Library Republic of Panama Smithsonian Tropical Research Institute Library

5. Facts and Figures Smithsonian Institution Libraries African Art African American History and Culture Anthropology American Art American History Asian and Middle Eastern Art Aviation history and Space Flight Design and Decorative Arts Environmental Management and Ecology History of Science and Technology Latino History and Culture Materials Research Modern and Contemporary Art Museology Native American History and Culture Natural History Postal History Tropical Biology Trade Literature World’s Fair Ephemera

6. What’s So Special? Public Museum Smithsonian Institution is the largest museum complex in the world … “ The Nation’s Attic”

7. “ Increase and Diffusion of Knowledge” Understanding the American Experience Valuing World Cultures Understanding and Sustaining a Biodiverse Planet Unlock the Mysteries of the Universe

8. SIL Mission (Smithsonian Directive 500) As the largest and most diverse museum library in the world, SIL leads the Smithsonian in taking advantage of the opportunities of the digital society. SIL provides authoritative information and creates innovative services and programs for Smithsonian Institution researchers, scholars and curators, as well as the general public, to further their quest for knowledge . Through paper preservation and digital technologies, SIL ensures broad and enduring access to the Libraries’ collections for all users.

9. SIL’s Strategic Plan “Focus on Service” GOAL 1: COLLABORATING ACROSS BOUNDARIES SIL creates a compelling environment for connecting, collaborating and exploring across disciplines and information boundaries GOAL 2: DISCOVERING INFORMATION SIL enhances and eases the discovery of information in our collections for SI scholars, researchers, scientists, and the larger world of learners GOAL 3: CONNECTING WITH USERS SIL understands and meets user needs, serving users where they live and work GOAL 4: BUILDING EXPERTISE SIL builds expertise on information discovery, navigation and management GOAL 5: ENABLING OUR MISSION SIL ensures its success through increased financial strength, effective administrative support, and organizational excellence

10. Facts and Figures Smithsonian Institution Libraries Total volumes > 1.7 million ~50,000 are rare books ~10,000 manuscripts Trade Catalogs Dating from the 1800’s > 500, 000 items > 30,000 companies

11. Facts and Figures 102-106 Smithsonian Libraries Staff 15-17 Souls in Cataloging/Metadata Services (with contractors)

12. Traditional Library Traditional Services

13. Integrated Library System Smithsonian Institution Research Information System (SIRIS) MARC AACR2r ISBD LC Classification LC Subject Headings

14. Traditional Cataloging Monographs Serials Videos Microfilm/fiche Sound Recordings CD/DVDs Electronic Resources

15. Traditional Cataloging OCLC Program for Cooperative Cataloging NACO SACO BIBCO

16. SI Libraries Serves Curators Researchers Post-Docs Museum Administrators Public

18. IFLA’s Functional Requirements for Bibliographic Data To Find To Identify To Select To Obtain To USE And reuse and reuse and reuse…

19. Determining Level of Metadata What do you have? What staff do you have? Who are your users? Where will it go? Will it stay there or travel on and on and on and on and on and on and on and on

20. How to make THIS into 1’s and 0’s

22. Will they find it? If you digitize it …

23. Search Gone BAD!

24. Metadata

25. Metadata – failure to serve

27. Metadata: MARC MARC 110 Oscar Mayer & Co. 650 Frankfurters

28. Metadata Dublin Core Creator: Oscar Mayer & Co. Subject: Frankfurters

29. 02761nam 2200469 4500001000700000005001700007008004100024010002300065019001300088035001400101035002300115040006100138049002700199050001500226100004200241245019300283260008300476300001700559504033500576505015400911590010901065590009601174650002601270945002101296945007301317945003101390945004801421945004801469945004701517945007901564945004401643945004601687945004801733945007601781945004401857945005101901945005101952945007102003945009002074945009602164945003102260‑459797‑20050131154400.0‑731129m19021933enk b 000 0 lat c‑ ­aagr03000069 //r582‑ ­a14018362‑ ­aABY6485LB‑ ­a(OCoLC)ocm00751549‑ ­aU.S. Dept. of Agr. Libr.­cRIU­dOCL­dCHS­dSER­dSMI­dWaOLN‑ ­aSMI$­aSMIM­aSMIE­aSMIB‑00­aQL354­b.S5‑1 ­aOscar Mayer & Co.‑10­aPronto pup:­bhot dogs hamburgers/­ca Oscar Mayer and Company.‑ ­aNew Orleans, La. :­bBourbon Street Foods,­c2000. Metadata: Real MARC – Still failure to serve

30. Metadata: MARCXML <?xml version=&quot;1.0&quot; encoding=&quot;UTF-8&quot; ?> <collection xmlns=&quot;http://www.loc.gov/MARC21/slim&quot; xmlns:xsi=&quot;http://www.w3.org/2001/XMLSchema-instance&quot; xsi:schemaLocation=&quot;http://www.loc.gov/MARC21/slim http://www.loc.gov/standards/marcxml/schema/MARC21slim.xsd&quot;> <record><leader>02761nam a2200469 4500</leader> <controlfield tag=&quot;001&quot;>459797</controlfield> <controlfield tag=&quot;005&quot;>20050131154400.0</controlfield> <controlfield tag=&quot;008&quot;>731129m19021933enk b 000 0 lat c</controlfield> <datafield tag=&quot;010&quot; ind1=&quot; &quot; ind2=&quot; &quot;> <subfield code=&quot;a&quot;>agr03000069 //r582</subfield> </datafield>

31. MARC LCSH/LCCS ISBD Feed the cat Pick up dry cleaning Bread, eggs, almond milk Make dentist appt. AACR

32. MARC AACR LCSH/LCCS ISBD Feed the cat Pick up dry cleaning MODS XML / RDF Dublin Core ONIX METs Linked TEI FRBR Access Hierarchical Faceted relatedItem Bread, eggs, almond milk Add hotdogs to grocery list Dewey XMP RDA OpenLinkedData

33. Discoverable Interoperability Open Access Feed the cat Pick up dry cleaning Bread, eggs, almond milk Make dentist appt. Collaboration

38. Beyond the Traditional Taxonomic Literature Needs/Requests Beyond the Scan Beyond the Re-Keyed Marking up the data in metadata schemas

41. The BHL Portal is not a library catalog

42. BHL Stats > 34.5 million pages > 92,000 volumes Avg 1.25” spine width 1.8mi / 2.9km of shelving … and growing daily Usage ~ 4 million page views a year 400,000 unique visitors a year

55. Kleines Distillierbuch /Hieronymous Brunschwig. Strassburg, 8 May 1500. Tools Of the Trade Indexes ~ Reference works General Topics Specific Disciplines

56. Index Animalium / Charles Davies Sherborn Compiled between 1890 –1933, Index of every living or extinct animal discovered between 1758 and 1850. “ Google of the Natural History Museum” – Karolyn Shindler The Telegraph , 25 July 2011

57. My Man Sherborn Cataloger at heart Created an index that was useful as soon as he started Index &Bibliography of relevant texts from 1758 through 1850

59. … Names… Index Animalium’s Citation: albimanus Delphinus, T. R. Peale in Wilkes, Expl. Exped. VIII. 1848, 33 Referring to page 33 of volume 8 of the “Narrative of the United States exploring expedition” by Charles Wilkes published in 1848 but the Delphinus albimanus was named by T. R. Peale.

61. Taxonomic Literature 2 nd Edition Taxonomic Literature: A selective guide to botanical publications and collections with dates, commentaries and types (second edition) 15 volumes guide to the literature of systematic botany published between 1753 and 1940 Organized by author ~ Citation for the author’s surname Numbered entries of the author’s publications ~ Suggested short-title & abbreviation of short-title for use in taxonomic publications TL2 is a standard by which author’s names and titles should be abbreviated

62. TL2

63. Usable ~ Re-Usable <Author> <Name> Hahn, Gotthold (fl. 1875-1911), German cryptogamist at Gera. (G. Hahn). </Name> <Title> <Number> 2264. </Number> <Full_Title> <br /> Der Pilz-Sammler oder Anleilung zur Kenntnis der wichtigsten Pilze Deutschlands und <…> </Full_Title> <Short_Title> (Pilz-Samml.). </Short_Title>

65. ★ Linked Open Data – 5 Stars ★ ★ Available on the web (whatever format), but with an open licence ★ ★ Available as machine-readable structured data (e.g. excel instead of image scan of a table) ★ ★ ★ as (2) plus non-proprietary format (e.g. CSV instead of excel) ★ ★ ★ ★ All the above plus, Use open standards from W3C (RDF and SPARQL) to identify things, so that people can point at your stuff ★ ★ ★ ★ ★ All the above, plus: Link your data to other people’s data to provide context Shareable Extensible Re-Usable International

66. Title: Are hotdogs food? Author: Pilsk, Suzanne Place of Pub: Nashville, TN LCSH: Plants Name Authority Record: 65680842 Heading: Pilsk, Suzanne Place of Birth: 65680842 Bib record: 9876 City: Nashville State: Tennessee 5555 5555 Geo Location: 5555 Nashville, TN 9876 Is authored by 65680842 9876 Published in 5555 65680842 was born in 5555 Triple Stores:

67. Title: Are hotdogs food? Author: Place of Pub: LCSH: Plants Name Authority Record: 65680842 Heading: Pilsk, Suzanne Place of Birth: 65680842 Bib record: 9876 City: Nashville State: Tennessee 5555 5555 Geo Location: 5555 9876 Is authored by 65680842 9876 Published in 5555 65680842 was born in 5555 Triple Stores:

77. PT J AU Penev, L Stoev, P Kress, WJ Knapp, S Erwin, T AF Penev, L. Stoev, P. Kress, W. J. Knapp, S. Erwin, T. TI Cybertaxonomy, semantic markup and semantic enhancements: The PhytoKeys and ZooKeys experience SO SOUTH AFRICAN JOURNAL OF BOTANY LA English DT Meeting Abstract RIS C1 [Penev, L.; Stoev, P.] Pensoft Publishers, Sofia, Bulgaria. [Kress, W. J.; Erwin, T.] Smithsonian Inst, Washington, DC 20560 USA. [Knapp, S.] Nat Hist Museum, London, England. NR 0 TC 0 PU ELSEVIER SCIENCE BV PI AMSTERDAM PA PO BOX 211, 1000 AE AMSTERDAM, NETHERLANDS SN 0254-6299 J9 S AFR J BOT JI S. Afr. J. Bot. PD APR PY 2011 VL 77 IS 2 BP 560 EP 560 PG 1 SC Plant Sciences GA 772MI UT ISI:000291237600181 ER

80. Digital Public Library of America Question to Robert Darnton (director of Harvard University’s library system): Will you have librarians? Answer: We need librarians who can handle this tremendous jumble of information that is in cyberspace. ~ Q&A “ A bookshelf the size of the world: Inside the vision for the largest library in history” http://www.boston.com/bostonglobe/ideas/articles/2011/07/24/a_bookshelf_the_size_of_the_world/

81. “ The worth and importance of the Institution is not to be estimated by what it accumulates within the walls of its building, but by what it sends forth to the world.” — Joseph Henry The Smithsonian Institution’s First Secretary 1852

83. Credits Thanks to staff at SI NMAI SIL NMNH MBL/WHOI Library NPM MoBot Freer/Sackler NYBG BHL SIOCIO Gordon Dunsire

84. Links of Interest Smithsonian Institution Libraries ~ http://www.sil.si.edu/ Smithsonian Institution Collection Search Center ~ http://www.collections.si.edu/search/ Smithsonian Research Online ~ http://research.si.edu/ Biodiversity Heritage Library ~ http://www.biodiversitylibrary.org/ Encyclopedia of Life ~ http://www.eol.org/ IFLA Functional Requirements for Bibliographic Records ~ http://www.ifla.org/en/publications/functional-requirements-for-bibliographic-records Joint Steering Committee for Development of RDA ~ http://www.rda-jsc.org/index.html W3C Semantic Web Standards ~ http://www.w3.org/standards/semanticweb/ Schema.org ~ duh Linked Data ~ http://linkeddata.org/ Digital Public Library ~ http://cyber.law.harvard.edu/research/dpla World Digital Library ~ http://www.wdl.org/en/ This presentation ~ http://www.slideshare.net/SCPilsk/ Pronto Pup ~ http://prontopup.net/shoppingcart/ Best Hotdogs ~ http://www.realsimple.com/food-recipes/shopping-storing/food/best-hot-dogs-00000000016358/index.html

85. Smithsonian Institution Libraries “Metadata Mixing & Matching For Discovery” Suzanne C. Pilsk Smithsonian Institution Libraries [email_address]